Accounting Assistant-Receipts & Payments, full-time, Lincoln

                                                    JOB DESCRIPTION

Job Title:  Accounting Assistant â?? Receipts & Payments                
Job Code:  880364
Immediate Supervisor: Director of Finance                                      
Schedule/Hours: 40 hours per week, Monday-Friday 8am-4:30pm, no weekends or holidays, in-person                  
                       
JOB OVERVIEW

• Responsible for the accumulation and recording of electronic patient payments, including insurance plan information into spreadsheet application.
• Other responsibilities include data entry into the patient billing system of charges, adjustments, credit card payments, and pay pal payments.
• This requires the ability to communicate in a positive manner to both internal and external customers.
• Must have a strong initiative to follow through in quality performance and the ability to organize and prioritize tasks.
• Work will be performed in an ethical and legal manner following organizational policies, processes, protocols and procedures.
• Responsible for quality service delivery and internal/external customer relations for Madonna as a whole, including upholding the mission and values for the department and facility.
  
  ESSENTIAL FUNCTIONS

1. Access, accumulate, and input daily electronic non-835 provider payment information into spreadsheet application for use by patient accounts and physician billing representatives.
2. Tie daily electronic 835 payment files received from Medicare, Medicaid, BCBS, and insurance companys and posted by patient accounts to deposit in bank account.
3. Prepare and post journal entry.
4. Input of daily non-835 patient payments (cash, credit card, and PayPal) into patient accounting application.
5. Enter patient charge data, adjustments, and ProActive Life Balance program charges into patient accounting application for hospital and long term care patient accounts as necessary.
6. Enter, process, and verify data accuracy prior to posting to patient accounts to ensure quality billing and statistical information.
7. Monitor department supply inventory, order, and restock items as necessary.
8. Assists with entering, processing, printing, verification and posting of general ledger journal vouchers provided by the accounting staff.
9. Provides backup for the accounting assistant functions.
10. Prepare journal entries for coffee shop credit card charges post to the general ledger.
11. Assist in the compilation of information for the annual financial audit, i.e., schedule preparation.
12. Prepare accurate and timely journal entries with appropriate documentation for the monthly general ledger closing.
13. Analyze account balances and make corrections if necessary.
14. Assist in the development and maintenance of departmental and facility policies and procedures.
15. Write and maintain appropriate departmental guidelines and policies as required.
16. Communicate with all departments regarding accounting related issues and questions.
17. Coordinates and communicates effectively with other departments to facilitate prompt and accurate submission and entry of charges, adjustments, and cash payments.
18. Communicates with Department Director to inform of situations/ problems/solutions impacting department.
19. Follow instruction from supervisor to perform other functions as assigned in order to achieve the goals within the department and Madonna as a whole.
20. Participate on teams and/or committees as requested.
21. Operates calculator, copier, personal computer, and printer to produce the most efficient work.
22. Maintains and ensures a safe environment for the department.
23. Handles and operates all necessary equipment and performs required duties according to established safety standards to maintain compliance with regulations and prevent injury.
24. Operates a motor vehicle to assist in the transportation of the daily deposit to Madonnaâ??s operating and payroll banks.
    
    
    PHYSICAL DEMANDS AND ENVIRONMENTAL CONDITIONS
    
    (PHYSICAL)
    
    Light Work â?? Walk/stand constantly while stooping, pulling/ pushing file cabinets, reaching/climbing to retrieve computer printouts/storage material, twisting at desk to operate phone, calculator, and computer with occasional lifting of approximately 20 pounds.  Requires sufficient sight to see and read reports and computer screen.  Requires sufficient hearing and speaking to communicate by phone or in person.
    
    Mobility-required to travel to scheduled events or meetings as needed.
    
    (ENVIRONMENT)
    
    Inside, with office noise from numerous telephones, computers and printers.
    
    QUALIFICATIONS (Education/training and/or Experience)

• High school equivalency plus one year post-high school education required.
• One year related experience preferred.
• Relevant work experience may be considered in lieu of formal post high school education.
• The ability to use a PC and an understanding of spreadsheet applications is preferred.
• Ability to proficiently operate a ten-key and average typing skills required.
• Valid Nebraska driverâ??s license and proof of good driving record required.
  
  Background checks are conducted.  When specific authorization forms are requested so that full background and history can be obtained, employees/applicants must sign the form(s) requested.