Part Time Executive Administrative Job in Cranford, NJ

Job Description

Part Time Executive Administrative (2-3 Days per week)

Location: Cranford, NJ 07016 - Onsite-

Schedule: 2-3 Days / Week (approximately 20-25 Hrs. / Week- then Converts to Full Time Permanent)

Pay Rate: $30-38/ Hour DOE

Assignment Type: Temporary to Permanent

About the Role:

Ultimate Staffing is seeking a proactive and detail-oriented Executive Assistant to support a team of Financial Service executives at a leading Asset Management company. This is a Temporary position based in Cranford, NJ, offering a Part-Time onsite role opportunity that will lead to a Permanent Full- Time position. Our client is seeking candidates that are open to starting off being hired on a Part Time basis, 2-3 days per week to get acclimated to the work environment and company culture. Our client has outstanding Health Care coverage, Benefit plans and a 3-Tier 401k Matching programs for their Permanent employees.

The ideal candidate will be comfortable working in a fast-paced, professional environment and will play a key role in ensuring the smooth day-to-day operations of a high-volume office.

Key Responsibilities:

Provide high-level administrative support to multiple executives
Answer and route incoming calls
Coordinate domestic and international travel arrangements
Manage executive calendars, schedule meetings, and handle logistics
Process and reconcile expense reports
Greet and assist visitors
Maintain team vacation/sick calendar and department contact lists
Ensure timely and accurate delivery of work products
Support vendor management and tracking for the department
Draft internal communications and prepare departmental documents
Handle additional administrative duties as needed

Qualifications:

Minimum of 2 years of general office or administrative experience (reception experience a plus)
Proficiency in Microsoft Office Suite, particularly Word, Excel, and PowerPoint
Professional demeanor with strong communication and interpersonal skills
Excellent attention to detail and organizational skills
Ability to manage sensitive and confidential information discreetly
Resourceful, proactive, and able to thrive in a team-oriented environment
Experience in copywriting and document editing is a plus
Bachelor's Degree preferred

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Job Reference: JN -42