Office Associate II

GENERAL REQUISITION INFORMATION

Vaccination Requirement	The University of Nebraska Medicine Center (UNMC) requires COVID-19 vaccinations for all students, staff, and faculty. All employees must be fully vaccinated unless they have requested and been approved for an exemption based on a recognized medical reason, a sincerely held religious belief, or a pre-approved, 100% remote work agreement. Fully vaccinated means having received one dose of a single dose COVID-19 vaccine (Johnson & Johnson) or both doses of a two-dose COVID-19 vaccination series (Moderna and Pfizer). As a prospective and/or a new employee at UNMC, you will be/are required to comply with the UNMC’s vaccination protocol. Non-faculty new hires, rehires and transfers will have five (5) days from the date of hire to provide proof of partial or full vaccination or to request a medical or religious exemption. Non-faculty new hires, rehires and transfers with proof of partial vaccination may have up to thirty-five (35) days from the hire date to be in full compliance with this policy. Non-faculty new hires, rehires and transfers who receive a denial of a request for medical or religious exemption will be given five (5) business days from exemption denial notification date to provide proof of compliance with this policy. Non-faculty new hires, rehires and transfers with no approved exemption who fail to comply with this policy will be separated.
EEO Statement:	UNMC is an Affirmative Action Equal Employment Opportunity Employer, including an equal opportunity employer of protected veterans and individuals with disabilities.
Location	Omaha, NE
Requisition Number:	Staff_11695
Department	Chancellor's Support Staff 50001203
Business Unit	Chancellor's Office
Reg-Temp	Full-Time Regular
Work Schedule	Mon - Fri 8:00 am to 5:00 pm
Remote/Telecommuting	No remote/telecommute opportunity
Position Summary	Provide specialized, responsible, and knowledgeable administrative support for the Office of the Chancellor and vice chancellors. Coordinates communication and correspondence to and from the Chancellor, and assists with scheduling meetings for the Chancellor and vice chancellors with back up assistance in coordinating national and international travel,. Regular contact with offices at all levels of UNMC and the public to provide information requiring courtesy, tact and maintenance of confidentiality.
Position Details	Additional Information
Posting Category	Operations
Working Title	Office Associate II
Job Title	Office Associate L2
Salary Grade	AB14H
Appointment Type	C2 - REG OFF/SERV HRLY
Salary Range	$19.183 - $28.798/hourly
Job Requisition Begin Date	08/18/2022
Application Review Date	09/30/2022
Review Date Information:	Initial application review will begin on the date provided in the field above. Applications received prior to this review date will be considered. Applications received after the review date may be considered.

Required and Preferred Qualifications

Required Education:	High School education or equivalent
If any degree major/training is required, please specify the type. (NOTE: Concentration and minors are not equivalent to a major)	NA
Required Experience	5 years
If any experience is required, please specify what kind of experience:	Increasingly responsible administrative support experience
Required License	No
If yes, what is the required licensure/certification?
Required Computer Applications:	Microsoft Excel, Microsoft Word, Microsoft Outlook
Required Other Computer Applications:	NA
Required Additional Knowledge, Skills and Abilities:	Excellent communication (verbal/written) and interpersonal skills. Strong organizational and time management skills, flexible, dependable, adaptable and willing to work in a fast-paced environment with frequent interruptions. Ability to accurately type a minimum of 50 wpm. Public contact position requiring appropriate business-like apparel. Ability to maintain high levels of confidentiality. General business acumen to include common sense and good judgment. Excellent grammar, spelling, and attention to detail. Proven technological orientation, including competencies with Microsoft Office and strong typing skills. Regular attendance and timeliness – Work schedule 8:00am to 5:00pm. Some overtime may be necessary to ensure needs of the Chancellor’s Office are met.
Preferred Education:	Bachelor's degree or equivalent
If any degree/training is preferred, please specify the type:	Office/Business related field.
Preferred Experience:	Previous experience coordinating travel and transcribing from an electronic dictation system such as Dictaphone or Philips SpeechExec Pro
Preferred License:	No
If yes, what is the preferred licensure/certification?:
Preferred Computer Applications:	Microsoft Access, Microsoft PowerPoint
Preferred Other Computer Applications:	Vizio
Preferred Additional Knowledge, Skills and Abilities:	NA
Email to a Friend	https://unmc.peopleadmin.com/postings/74153

EEO Statement

The University of Nebraska Medical Center (UNMC) is committed to creating a diverse and inclusive work and learning environment free from discrimination and harassment. UNMC is dedicated to creating an environment where everyone feels valued, respected and included. UNMC does not discriminate based on race, color, ethnicity, national origin, sex, pregnancy, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, marital status, and/or political affiliation in its programs, activities, or employment. UNMC complies with all local, state and federal laws prohibiting discrimination, including Title IX, which prohibits discrimination on the basis of sex.

Requisition Specific Questions

Required fields are indicated with an asterisk (*).

* Do you have a high school education or equivalent?
- Yes
- No
* Do you have a minimum of five years increasingly responsible administrative support experience?
- Yes
- No
* If you do have a minimum of five years increasingly responsible administrative support experience, please elaborate (If No, indicate NA).
(Open Ended Question)
* Are you proficient in Microsoft Excel, Microsoft Word and Microsoft Outlook?
- Yes
- No
* How did you hear about this position?
- Careerlink
- Employee Referral
- HERC
- Indeed
- Job Fair
- Lincoln Journal Star
- Linkedin
- Omaha World Herald
- UNMC Job Site
- Facebook
- NEWorks
- Handshake
- Other
* If Other, please specify the source. Otherwise, indicate NA.
(Open Ended Question)
* Within the past 6 months, have you been affected by a reduction in force or grant funding expiration with the University of Nebraska Medical Center?
- Yes
- No