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Associate Administrative Assistant - Group Suppt - Omaha, NE

Mutual of Omaha Companies Omaha, NE
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Job Description

Performs basic administrative duties under direct supervision primarily supporting non-complex business function by providing administrative assistance for department managers and/or staff to contribute to effective, efficient business operations.

Essential Job Functions:

  • Provides telephone support for area/department/division managers and/or staff requiring some knowledge of a technical nature to field questions from internal and external customers; forwards calls to appropriate contact; may provide backup phone support for other departments/areas within the division.
  • Supports a non-complex business function to include receiving department documentation, date stamping, sorting, and distribution of documentation to appropriate associates; requests printed reports and obtains reports from print areas; bursts and sorts periodic reports according to established procedures, and routes to appropriate home office and field office associate(s).
  • May compile and package department materials for distribution; picks-up and delivers documents or packages throughout the company, makes photocopies, sends facsimiles and delivers facsimiles to appropriate associate(s); participates in gathering data in preparation of documents and reports pertinent to the operation.
  • Enters and maintains information on either a database or other software application. Completes various data entries, verifies the accuracy of system updates, and investigates and applies corrective action to edit errors.
  • Provides general clerical support in word processing various standard letters or materials for management and/or department staff.
  • Other administrative duties may include, but are not limited to: making travel arrangements for associates; maintaining office supplies inventory; processing special orders or reservations as requested; revising presentation materials; posting, logging, and balancing ledger information as instructed.
  • May perform quality assurance checks, act as troubleshooter on correspondence, and provide training for unit.
  • This position requires extensive or prolonged typing/keyboarding.
  • This position is in a fast-paced, high volume environment with set production goals.
  • This position may require frequent standing or walking for extended periods of time.
  • This position requires Visual Acuity at 20 inches (or less) over 66% of the time.

Minimum Qualifications:

  • Some knowledge of policies, practices, and procedures in a business environment; business equipment operation such as photocopier, facsimile, and postage meter.
  • Some personal computer and/or data entry skill, along with some knowledge of various software packages including word-processing, spreadsheet, presentation and electronic mail.
  • Ability to proofread and apply proper punctuation, spelling, and grammar in order to process accurate letters and materials; apply verbal communication skill in order to work effectively with internal and external customers; process detailed information.
  • Good attention to detail.

If you are a qualified individual with a disability or a disabled veteran, you have the right to request an accommodation if you are unable or limited in your ability to use or access our career center as a result of your disability. To request an accommodation, contact a Human Resources Representative at 1-800-780-0304. We are available Monday through Friday 7 am to 4:30 pm CST.

For all other inquiries, contact our HR Helpline at 1-800-365-1405.

Mutual of Omaha and its affiliates are an Equal Opportunity /Affirmative Action Employer, Minorities/Female/Disabled/Veteran

To All Recruitment Agencies: We do not accept unsolicited agency resumes and we are not responsible for any fees related to unsolicited resumes.

Job Details

Date Posted October 8, 2019
Date Closes October 15, 2019
Requisition 496716
Located In Omaha, NE
Job Type Full-time Employee
SOC Category 00-0000.00
Zipcode 68102
Location