Essential Job Functions:
- Manages the IT hardware and software asset inventory, and IT infrastructure-related hardware, software and technical service contracts for one or more technology domains. Maintains and manages software license information. Participates in the development of enterprise-wide procurement standards, processes and procedures. Creates and manages enterprise-wide asset management systems and serves as a liaison to the Procurement, Finance and Legal departments as it relates to the functions of this job family. Ensures corporate and legal guidelines are followed for managing IT hardware and software assets. Develops, manages and forecasts capacity requirements based on business needs and IT infrastructure growth capacity. Participates in the development of policies to ensure existing capacity is being used as efficiently as possible across one or more technology domains.
- Performs capacity workload modeling and analysis for one or more technology domains. Provides direction and assistance to IT groups in planning resource requirements for systems under development. Presents capacity trend analysis, forecasts and recommendations to IT management and business areas as needed. Participates in vendor management related to proposed and existing IT hardware and software for one or more technology domains. Evaluates, recommends and implements asset management systems, processes and procedures for all IT technical assets. Provides support to the Procurement and Accounting departments by providing asset information and managing the physical inventory control. Participates in defining requirements, processes and procedures for asset acquisition, asset management and asset disposal strategies for the enterprise. Provides support to IT and Legal areas in the contract management areas of RFI/RFP, vendor selection, contract negotiation and contract administration for IT infrastructure hardware and software. Manages the IT hardware, software, services and supplies budget preparation and monitoring. Coordinates with the enterprise Procurement and Accounting areas and vendors on ordering, receiving and invoicing of IT assets.
- Individuals in this position have a comprehensive understanding of and experience in asset, financial, capacity and contract management that tend to be complex in size and scope. They typically perform asset management, financial, capacity and contract management activities independently within a single domain, but are occasionally inter-domain. This position may require five to seven years of experience in the area of specialization. An equivalent combination of education and related experience may also serve to meet these requirements.
- In order to build a balanced organization with complementary skills, positions in this job family vary in the depth of technical skills and the breadth of knowledge, skills and competencies across multiple technology domains.
- A comprehensive understanding of asset, capacity, contract and financial management skills is required. Performs complex asset, capacity, contract and financial management tasks. Identifies, isolates, and resolves complex asset, capacity, contract and financial management issues. Prepares documentation for their single domain and limited inter-domain documentation. The position can have moderate impact on corporate finances as well as significant impact on customer duties.
- This position requires sitting over 66% of the time.
- This position requires Visual Acuity at 20 inches (or less) over 66% of the time.
This job posting is reflective of the Associate IS Asset Administrator essential functions, qualifications, and physical requirements. The IS Asset Administrator and IS Asset Manager levels have variable essential functions, qualifications and physical requirements. Competency and skill set will determine level of placement within the posted job family
- Working knowledge of chargeback principles, financial analysis techniques, budgetary accounting and statistical analysis
- Strong background and experience in multiple IS technology discipline(s) with system, component, service and function knowledge.
- Working knowledge of technology industry markets, product and pricing trends
- Working knowledge of sources and uses of technology usage statistics
- Effective oral, written and presentation communication skills
- Effective interpersonal skills, team and cross functional focused.
- Effective vendor relation skills
- Effective negotiation skills
- Extensive knowledge of desktop software tools such as Microsoft Word, Excel, Powerpoint, Access, Lotus Notes and other support tools including Asset Management and Financial Management tools
- Effective analytical abilities and sound decision-making abilities
- Considerable knowledge of process and procedure development