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Temporary Administrative Assistant-Omaha, NE

Mutual of Omaha Companies Omaha, NE
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Job Description

Performs moderately complex administrative duties under minimal supervision primarily supporting multiple persons and non-complex business functions by providing general administrative support to area/department management, staff and business function. Assists in gathering and summarizing data and information that is pertinent to the operation.

Essential Job Functions:

  • Provides telephone support for the area/department management and/or staff, fields questions regarding topics pertinent to the organizational unit; redirects multiple calls from internal and external clients; coordinates speaking engagements, meetings and conference calls; composes and handles general correspondence; faxes and photocopies as needed; provides backup phone support for other departments. Maintains office supplies inventory for the area/department; coordinates and submits check requests.
  • Operates a personal computer and uses appropriate software to produce a variety of letters, reports, and various materials for the staff, including confidential material. Schedules and runs programs, which compute, post, and update records. Provides transcription, typing, mail distribution services; maintains filing system and records; follows-up on pending items under direct supervision.
  • Assists with administration of non-complex business functions/special programs/projects by gathering and summarizing data to assist with preparation of reports and information that is pertinent to the operation; assists with preparation of computer presentations and training materials; compiles, enters, maintains and disseminates information into and/or out of data bases.
  • Assists with the development and completion of special programs/projects involving sensitive and confidential information by exercising discretion, applying rules and procedures and analyzing each situation to provide the correct information and/or necessary follow-up.
  • Assists with special support needs and provides backup support to the area/department management and other support staff as necessary.
  • This position requires extensive or prolonged typing/keyboarding.
  • This position requires extensive or prolonged typing/keyboarding.
  • This position requires you to lift, move, or carry heavy objects.
  • This position requires sitting over 66% of the time.
  • This position requires Visual Acuity at 20 inches (or less) over 66% of the time.

Minimum Qualifications:

  • Knowledge of policies, practices, and procedures in a business environment
  • Personal computer operation with skills in various software packages including word processing, spreadsheet, electronic mail and presentation
  • Strong composition and writing skills including grammar, spelling and punctuation
  • Strong verbal communication skills with the ability to maintain confidentiality
  • Strong organization ability, time management skills, attention to detail with high degree of accuracy, and the ability to meet deadlines under pressure

Preferred Qualifications:

  • Prefer a college student studying Business Administration or a related major

If you are a qualified individual with a disability or a disabled veteran, you have the right to request an accommodation if you are unable or limited in your ability to use or access our career center as a result of your disability. To request an accommodation, contact a Human Resources Representative at 1-800-780-0304. We are available Monday through Friday 7 am to 4 pm CST.

For all other inquiries, contact our HR Helpline at 1-800-365-1405, option 4.

Mutual of Omaha and its affiliates are an Equal Opportunity /Affirmative Action Employer, Minorities/Female/Disabled/Veteran

To All Recruitment Agencies: We do not accept unsolicited agency resumes and we are not responsible for any fees related to unsolicited resumes.

Job Details

Date Posted June 14, 2018
Date Closes June 21, 2018
Requisition 494820
Located In Omaha, NE
Job Type Full-time Employee
SOC Category 00-0000.00
Zipcode 68102
Location