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Sr Administrative Assistant

Mutual of Omaha Companies Omaha, NE

Job Description

This Sr. Administrative Assistant performs advanced administrative duties and assignments under general supervision and executes complex business functions as part of a team of administrative assistants that supports the entire I/S Senior Management Team of Officers and Directors.

Essential Job Functions:

  • Direct support to a subset of the I/S Senior Management Team of Directors and Officers
  • Partner with the Officers and Directors to seek creative ways to assist with and extend their capacity.
  • Compose and distribute correspondence.
  • Creatively develop computer presentations and training materials. Compiles, enters, maintains and disseminates information into and/or out of databases.
  • Provide e-mail support to assure that urgent matters are addressed quickly.
  • Coordinate events that may include but are not limited to recognition events, division meetings, anniversary celebrations, etc.
  • Provide telephone support, fielding problems, answering questions, redirecting and/or delegating someone to calls.
  • Coordinate travel, conference calls, on-site and off-site meetings that often require catering.
  • Submit expense reports on behalf of the Officers and Directors.
  • Assist with advanced support of complex business functions/special programs/projects.
  • Maintain confidentiality involving sensitive or confidential information by exercising discretion.
  • Maintain office supplies inventory for the I/S Operation.
  • This position requires sitting over 66% of the time.
  • This position requires Visual Acuity at 20 inches (or less) over 66% of the time.

Minimum Qualifications:

  • Advanced personal computer operation with skills in various software applications including Outlook and the Microsoft Office suite
  • Composition and writing skills including grammar, spelling and punctuation
  • Excellent verbal communication skills with the ability to maintain confidentiality
  • Excellent organization skills, attention to detail with high degree of accuracy, and the ability to work independently and exercise judgement
  • Ability to work under pressure and meet deadlines
  • Proven work experience as an Administrative Assistant supporting an Officer level (Vice President) in a corporate environment (3 or more years required)

Preferred Qualifications:

  • Ability to learn and apply knowledge of the Company as well as the policies, procedures and practices of the I/S Operation

If you are a qualified individual with a disability or a disabled veteran, you have the right to request an accommodation if you are unable or limited in your ability to use or access our career center as a result of your disability. To request an accommodation, contact a Human Resources Representative at 1-800-780-0304. We are available Monday through Friday 7 am to 4 pm CST.

For all other inquiries, contact our HR Helpline at 1-800-365-1405, option 4.

Mutual of Omaha and its affiliates are an Equal Opportunity /Affirmative Action Employer, Minorities/Female/Disabled/Veteran

To All Recruitment Agencies: We do not accept unsolicited agency resumes and we are not responsible for any fees related to unsolicited resumes.

Job Details

Date Posted September 18, 2017
Date Closes November 17, 2017
Requisition 493619
Located In Omaha, NE
Job Type Full-time Employee
SOC Category 00-0000.00
Zipcode 68102