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Admin Coordinator - Part Time - Nights

Methodist Health System Council Bluffs, IA

Why work for Nebraska Methodist Health System?
At Nebraska Methodist Health System, we focus on providing exceptional care to the communities we serve and people we employ. We call it The Meaning of Care – a culture that has and will continue to set us apart. It’s helping families grow by making each delivery special, conveying a difficult diagnosis with a compassionate touch, going above and beyond for a patient’s needs, or giving a high five when a patient beats a disease or conquers a personal health challenge. We offer competitive pay, excellent benefits and a great work environment where all employees are valued! Most importantly, our employees are part of a team that makes a real difference in the communities we live and work in.

Job Summary:

Work Schedule: 7pm to 7am

Supports Hospital goals, policies/procedures


Essential Job Functions

1. Promotes positive relations when interacting with patients, visitors, families, physicians, customers, and co-workers.

  • Greet, smiles and makes eye contact.

  • Introduces self by name.

  • Volunteers to help co-workers and other employees.

  • Addresses patients and others by surname.

  • Responds quickly to patients and/or other peoples' needs.

  • Knows and demonstrates six step customer complaint management process

2. Attends and participates in 80% of nursing management meetings and 60% in other assigned committee meetings. 

  • Promote staff attendance at in-service and continuing education programs.

  • Proctors charge nurse to assign staff to attend.

  • Participates in seminars/workshops and formal education classes to improve clinical and management skills.

  • Attends two seminars/workshops or one class yearly.

3. Supports Hospital goals, policies/procedures.

  • Interprets communication and changes positively to staff

4. Maintains positive rapport with medical staff.

  • Follows up with physician suggestions and communicated in an objective, non-biased manner.

  • Relays pertinent information to department managers.

  • Independently communicates without direction when the need occurs.

5. Meets JCAHO nursing standards and other regulatory standards as appropriate.

  • No deficiencies following surveys.

6. Monitors daily staff performances and takes appropriate action regarding either positive or negative performance.

  • Documents staff performance in a performance diary and recommends disciplinary action when indicated.

  • Supports and follows clinical orientation of new orientees.

  • As requested completes evaluations according to schedule and communicates concerns to appropriate director/unit manager.

  • Identifies clinical/theory deficiencies of oneself and seeks out appropriate opportunities to improve.

  • Registers for attendance at workshop based on area needing improvement.

7. Provides inter-shift information to on-coming supervisor.

  • Verbally reports at change of shift, ensuring that all pertinent information is given.

8. Completes house rounds to visually assess quality of care and patient progress.

  • Completes rounds two to three times per shift on critical and problem patients.

  • Ensures adequate staffing for the acuity of the nursing floor.

  • Floats staff in and out of areas as needed.

  • Use the classification system as justification or professional judgement if case warrants.

  • Intervenes and assists unit when difficult patient situations arise.

  • Inserts IV, gives direct care, telephone MD's, notifies families, etc., according to protocol.

  • Recommends and/or intervenes if complaint warrants action.

  • Plan of action document or phoned within 24 hours.

  • Keeps hospital administration informed of pertinent departmental issues and patient/employee incidents.

  • Completes 24 hour report sheet and/or telephones appropriate administrative person as needed.

9. Retrieves items from other departments after hours.

  • Follows department protocol in Health Information Management, Food Service, Central Service, etc.

10. Assigns patient to room according to MD preference, floor activity, patient condition, and existing protocol. 

  • Assists with expired patient and follows written protocol.

  • Coordinates family needs as necessary.

  • Telephones family and assists with arrangements according to protocol.

  • Schedules routine and emergency operative cases.

  • Follows written protocol for scheduling.

  • Arranges for post-anesthesia recovery and follows written protocol.

11. Gathers information to project staffing needs.

  • Uses classification forms to identify staffing needs for the following shift.

  • The final staffing plan is based on the intent to provide safe, high quality care at the lowest financial cost.

  • Assigns float staff to floors and assigns other staff to appropriate units based on need.

  • Completes this prior to the next shift.

  • Grants days off when staff exceeds patient demands and follows written protocol.

  • Calls in extra staff according to the demand of work load.

  • Follows classification system and staffing guidelines.

12. Serves as authority when emergency plans are implemented.

  • Follows emergency plan protocol.

  • Observes staff performance during implementation of emergency plan.

  • Critiques staff performance and recommends educational needs to directors/unit managers.


7pm to 7am

Job Description:

Job Requirements


  • Graduate of an accredited school of nursing required.
  • A Bachelor’s degree in Nursing is preferred or some management training courses.
  • NIH Stroke Scale training required within 1 month of hire or upon completion of orientation process.
  • FEMA training for Incident Command System ( ICS) - (courses 100, 200, 700 and 800) required within 3 months of hire.


  • Minimum of two years’ experience as a staff nurse.
  • Previous ICU/ER experience or knowledge helpful.


  • Current valid RN License, valid compact multistate license to work in Iowa, or a temporary permit while awaiting licensure required.
  • Current American Heart Association Basic Life Support (BLS) certification required.
  • Current Advanced Cardio Life Support (ACLS) certification required within 3 months of hire.
  • Current Pediatric Advanced Life Support (PALS) certification required within 6 months of hire.
  • Current Neonatal Resuscitation Program (NRP) certification required within 6 months of hire.


  • Knowledge of current professional nursing concepts and principles, nursing unit operation on a 24 hour basis.
  • Working knowledge of management concepts and principles, and the ability to apply, but not limited to the following: supervision, delegation, staff development.
  • Skills in the operation and use of nursing techniques and supporting equipment and materials, able to communicate both orally and in writing to staff, other departments and administration, training and orienting new staff and handling emergency situations.
  • Ability to conduct meetings and ensure information is given to the appropriate staff, identify problems and offer well thought out solutions to those problems.
  • Write and communicate proposals regarding the management of the floor or other nursing problems, be aware of changes and adapt to and communicate those changes in a supportive manner to all staff.

Physical Requirements

Weight Demands

  • Medium Work - Exerting up to 50 pounds of force.

Physical Activity

  • Occasionally Performed (1%-33%):
    • Climbing
    • Crawling
    • Kneeling
    • Sitting
  • Frequently Performed (34%-66%):
    • Balancing
    • Carrying
    • Crouching
    • Distinguish colors
    • Keyboarding/typing
    • Lifting
    • Pulling/Pushing
    • Repetitive Motions
    • Standing
    • Stooping/bending
    • Twisting
    • Walking
  • Constantly Performed (67%-100%):
    • Fingering/Touching
    • Grasping
    • Hearing
    • Reaching
    • Seeing/Visual
    • Speaking/talking

Job Hazards

  • Not Related:
    • Explosives (pressurized gas)
    • Electrical Shock/Static
    • Radiation Alpha, Beta and Gamma (particles such as X-ray, Cat Scan, Gamma Knife, etc)
    • Radiation Non-Ionizing (Ultraviolet, visible light, infrared and microwaves that causes injuries to tissue or thermal or photochemical means)
  • Rare (1-33%):
    • Chemical agents (Toxic, Corrosive, Flammable, Latex)
    • Mechanical moving parts/vibrations
  • Occasionally (34%-66%):
    • Biological agents (primary air born and blood born viruses) (Jobs with Patient contact) Blood or body Fluid (BBF)
    • Physical hazards (noise, temperature, lighting, wet floors, outdoors, sharps) (more than ordinary office environment)
    • Equipment/Machinery/Tools
  • Note: Safety Officer can assist with identification of job hazards

About Methodist:

Nebraska Methodist Health System is made up of four hospitals in Nebraska and southwest Iowa, more than 30 clinic locations, a nursing and allied health college, and a medical supply distributorship and central laundry facility. From the day Methodist Hospital was chartered in 1891, service to our communities has been a top priority. Financial assistance, health education, outreach to our diverse communities and populations, and other community benefit activities have always been central to our mission.

Nebraska Methodist Health System is an Affirmative Action/Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, age, national origin, disability, veteran status, sexual orientation, gender identity, or any other classification protected by Federal, state or local law.

Instant Answers
providedProvided by company
Part-time Employee
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Date Posted July 23, 2023
Date Closes October 25, 2023
Requisition JR30989
Located In Council bluffs, IA
Job Type Part-time Employee
SOC Category 00-0000.00

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