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Medical Records Clerk II - Heart Consultants

Methodist Health System Omaha, NE

Why work for Nebraska Methodist Health System?
At Nebraska Methodist Health System, we focus on providing exceptional care to the communities we serve and people we employ. We call it The Meaning of Care – a culture that has and will continue to set us apart. It’s helping families grow by making each delivery special, conveying a difficult diagnosis with a compassionate touch, going above and beyond for a patient’s needs, or giving a high five when a patient beats a disease or conquers a personal health challenge. We offer competitive pay, excellent benefits and a great work environment where all employees are valued! Most importantly, our employees are part of a team that makes a real difference in the communities we live and work in.

Job Summary:

Serves as primary contact person for medical records department.


Essential Functions

Electronically assembles and properly indexes patient health information including medical history, exam results, test results/reports, lab tests, treatment plans, transcription, releases, and other information related to patient care and treatment.

Reviews upcoming patient appointment lists and follows protocols to ensure all Electronic Medical Records (EMR) documents are properly scanned, edited, identified, filed correctly and duplicates deleted.

Appropriately accesses hospital computer systems and contacts other medical facilities to retrieve missing patient data to ensure files are complete for appointments and physician review.

Properly decodes medical reports to facilitate accurate filing and completeness of Electronic Medical Records.

Processes requests for release of medical records, including subpoenas, ensuring appropriate authorizations are on file and legal guidelines for releasing records are followed.

Responds to tasked requests for files/documents and forwards to providers as needed.

Answers and responds to phone inquiries for Health Information Department.

Follows policies and procedures for storing and retrieving protected health information.

Coordinates insurance company chart reviews and prepares documentation for onsite reviewers.

Opens physician mail daily and distributes according to defined procedures.


Monday-Friday, 8:30am-5pm

Job Description:

Job Requirements


  • High school diploma or General Educational Development (GED) required.


  • 1 year previous medical records experience preferred.


  • N/A


  • Basic computer skills required.
  • Strong verbal communication skills for positive interaction with staff and customers required.
  • Excellent customer service skills required.
  • Skilled in electronic medical record documentation preferred.
  • Ability to read, write, and carry out oral and written instructions with accuracy and efficiency required.

Physical Requirements

Weight Demands

  • Medium/Light Work - Exerting up to 35 pounds of force.

Physical Activity

  • Not necessary for the position (0%):
    • Crawling
  • Occasionally Performed (1%-33%): 
    • Climbing
    • Distinguish colors
    • Kneeling
  • Frequently Performed (34%-66%):
    • Balancing
    • Carrying
    • Crouching
    • Keyboarding/typing
    • Lifting
    • Pulling/Pushing
    • Sitting
    • Speaking/talking
    • Standing
    • Stooping/bending
    • Twisting
    • Walking
  • Constantly Performed (67%-100%):
    • Fingering/Touching
    • Grasping
    • Hearing
    • Reaching
    • Repetitive Motions
    • Seeing/Visual

Job Hazards

  • Not Related:
    • Chemical agents (Toxic, Corrosive, Flammable, Latex)
    • Biological agents (primary air born and blood born viruses) (Jobs with Patient contact) Blood or Body Fluid (BBF)
    • Physical hazards (noise, temperature, lighting, wet floors, outdoors, sharps) (more than ordinary office environment)
    • Equipment/Machinery/Tools
    • Explosives (pressurized gas)
    • Electrical Shock/Static
    • Radiation Alpha, Beta and Gamma (particles such as X-ray, Cat Scan, Gamma Knife, etc)
    • Radiation Non-Ionizing (Ultraviolet, visible light, infrared and microwaves that causes injuries to tissue or thermal or photochemical means)
    • Mechanical moving parts/vibrations

About Methodist:

Nebraska Methodist Health System is made up of four hospitals in Nebraska and southwest Iowa, more than 30 clinic locations, a nursing and allied health college, and a medical supply distributorship and central laundry facility. From the day Methodist Hospital was chartered in 1891, service to our communities has been a top priority. Financial assistance, health education, outreach to our diverse communities and populations, and other community benefit activities have always been central to our mission.

Nebraska Methodist Health System is an Affirmative Action/Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, age, national origin, disability, veteran status, sexual orientation, gender identity, or any other classification protected by Federal, state or local law.

Instant Answers
providedProvided by company
Full-time Employee
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Date Posted May 10, 2023
Date Closes July 7, 2023
Requisition JR101779
Located In Omaha, NE
Job Type Full-time Employee
SOC Category 00-0000.00

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