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Clinic Manager

Methodist Health System Omaha, NE
  • Purpose of Job
    • Responsible for daily operations, staff, performance improvement, compliance with accreditation standards, budget and quality outcomes.

      Manage and direct the daily operation of assigned areas and staff. Develop, implement, maintain and enforce departmental programs, policies, procedures and protocols. Ensure and maintain required documentation for compliance with safety, environmental and infection control standards and with local, state and federal regulations. Monitor compliance with standards, identify variances or inabilities to meet established targets and implement action to ensure that targets are met.

  • Job Requirements
    • Education
      • Minimum of an Associate's Degree from an accredited school of nursing required.
      • Bachelor of Science in Nursing (BSN) preferred.

    • Experience
      • Minimum of 3 years previous supervisory/managerial experience in clinic/health care environment required.
      • Previous experience in an ambulatory health care facility preferred.

    • License/Certifications
      • Licensed Practical Nurse (LPN) or Registered Nurse (RN) License, valid compact multi state license to work in work state, or a temporary permit while awaiting licensure required.
      • Current American Heart Association Basic Life Support (BLS) Certification required.
      • Current American Heart Association Advanced Cardiac Life Support (ACLS) Certification preferred.

    • Skills/Knowledge/Abilities
      • Able to organize and perform multiple tasks, problem-solve and prioritize work assignments.
      • Advanced interpersonal relationship and customer service skills required to effectively communicate with staff, physicians, administrators, patients, visitors and vendors.
      • Ability to mentor, supervise, delegate and evaluate.
      • Knowledge of clinic operations and processes.
      • Strong verbal communication skills for positive interaction with staff and physicians.
      • Able to read, write, and comprehend various written reports and documents.
      • Knowledge of the principles, methods, materials, and equipment of physical therapy.
      • Knowledge of anatomy and physiology as they relate to physical therapy.
      • Knowledge of possible hazards to patients during treatment and of necessary precautionary measures.
      • Knowledge of personnel and financial management principles.
      • Knowledge of basic accounting or financial skills.
      • Skilled in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
      • Able to interpret correctly patients' reactions to all types of physical therapy treatment.
      • Ability to determine and to instruct others in determining the proper length and intensity of individual treatments.
      • Able to deal tactfully and effectively with the physically and mentally disabled patients.
      • Able to maintain adequate work reports and to prepare periodic reports of treatments.
      • Able to establish and maintain effective working relationships with physical therapy students, subordinates, professional employees, and patients.
      • Skilled in patient evaluation and application of treatment.
      • Skilled in developing and facilitating presentations.
      • Requires the ability to provide transportation to other campus, and/or work-related locations within a reasonable timeframe.
  • Physical Requirements
    • Weight Demands
      • Medium Work - Exerting up to 50 pounds of force.

    • Physical Activity
      • Occasionally Performed (1%-33%):
        • Balancing
        • Climbing
        • Crawling
        • Crouching
        • Kneeling
        • Sitting
        • Stooping/bending
        • Twisting
      • Frequently Performed (34%-66):
        • Carrying
        • Distinguish colors
        • Keyboarding/typing
        • Lifting
        • Pulling/Pushing
        • Repetitive Motions
        • Standing
        • Walking
      • Constantly Performed (67%-100%):
        • Fingering/Touching
        • Grasping
        • Hearing
        • Reaching
        • Seeing/Visual
        • Speaking/talking

    • Job Hazards
      • Not Related:
        • Electrical Shock/Static
        • Radiation Alpha, Beta and Gamma (particles such as X-ray, Cat Scan, Gamma Knife, etc)
        • Radiation Non-Ionizing (Ultraviolet, visible light, infrared and microwaves that causes injuries to tissue or thermal or photochemical means)
      • Rare (1%-33%):
        • Chemical agents (Toxic, Corrosive, Flammable, Latex)
        • Mechanical moving parts/vibrations
        • Explosives (pressurized gas)
      • Occasionally (34%-66%):
        • Biological agents (primary air born and blood born viruses) (Jobs with Patient contact) Blood or Body Fluid (BBF)
        • Physical hazards (noise, temperature, lighting, wet floors, outdoors, sharps) (more than ordinary office environment)
        • Equipment/Machinery/Tools
  • Essential Job Functions

    • Smart Growth
      • Effectively analyzes problems.  Provides timely point of service resolution.
      • Anticipates consequences.
      • Is action oriented - takes initiative.
      • Secures the organizations long-term ability to serve.
      • Promotes new/innovative approaches.  Implements smart systems for better utilization of resources.

    • Participative Decision Maker by demonstrating a desire to make an important contribution
      • Promote services internally and externally.
      • Liaison for referring physicians, patients and families.
      • Continually enhancing the customer's experience at all Methodist Health System locations.
      • Community networking.
      • Regular site visits for all locations.
      • Serves on various committees and attends meetings within scope of responsibility.
      • Obtains attendance record of 95% for all committee and other meetings.
      • Obtains Physician, corporate director and staff overall satisfaction rating of 95%.

    • Heightened Focus on Efficiency
      • Develops detailed project/task plans. 
      • Determines priorities/appropriately allocates resources.
      • Procures resources needed to work effectively.
      • Delegate authority when appropriate.
      • Identifies potential problems and analyzes root causes. 
      • Considers relevant issues before action, including effect on all parts of the organization.
      • Acts promptly and decisively.
      • Develops enthusiasm for day-to-day tasks.
      • Encourages the achievement of important objectives.
      • Recognizes special contributions/rewards excellence.
      • Maintains good working relationships outside own area of responsibility.
      • Develops, implements and supports organization and department policies and articulates the information in a clear and timely manner.
      • Hold regular department meetings and keep minutes.
      • Meet required deadlines, i.e. complete variance reports in the time frame set.
      • Staff meetings held a minimum of 6 times a year with agenda and meeting minutes prepared and distributed for every meeting.

    • Improves patient care/customer service and fosters personal responsibility
      • Confidentiality.
      • Patient Population Criteria including age specific.
      • Seizes opportunities to improve department performance.
      • Sets an example with personal behavior/commitment to high standards.
      • Takes responsibility for difficult, controversial decisions.
      • Acknowledges decision/plan not working.
      • Keeps promises/honors commitments.
      • Provides clear performance expectations even with difficult messages.
      • Follows through on ideas/concerns.
      • Consults with supervisor and other affected parties before making major changes.
      • Listens to concerns without getting defensive.
      • Creates a comfortable environment for giving and receiving constructive feedback.
      • Aware of how decision making affects other areas in the organization.
      • Promotes collaborative relationships.
      • Remains current on any internal and external issues.  Responsible for delivery of quality and regulatory standards of care.
      • Handles and documents patients complaints according to clinic policy 98% of the time.
      • Follow “Age Specific Criteria” 100% of the time.

    • Catalyst - selects the right people to serve our patients/customers
      • Supervises to ensure effective department workflow.
      • Uses organization criteria for job selection.
      • Identifies/leverages others' unique strengths when assigning tasks.
      • Provides and promotes opportunities for education and to develop skills.
      • Provides extra instruction or coaching by one-to-one mentoring.
      • Prevents high-impact staff departures when possible.
      • Identifies candidates for succession planning and prepares candidates for promotional opportunities.
      • Proactively identifies and resolves conflict.
      • Is fair in negotiating solutions to conflict, using tact and sensitivity.
      • Facilitates open communication and joint decision-making.
      • Effectively develops pride in department achievements.
      • Is sympathetic/supportive.
      • Aware of how area of responsibility affects others.
      • Completes performance evaluations and/or corrective action.  If does not possess the same or similar education/licensure, facilitates co-evaluation completion with expert.
      • Is present for all engagements and punctual.
      • Ensures staff compliance in accordance with policies, position, and regulatory requirements.
      • Maintains adequate staffing levels 90% of the time.
      • Obtains Physician overall satisfaction rating of 90%.
      • Staff performs competently 95% of the time.
      • Staff who do not perform competently are handled under the corrective action/performance improvement guidelines 100% of the time.
      • Obtains corporate director satisfaction rating of 95%.
      • Maintains weekly work schedules for all areas of responsibility - all staff, all sites.

    • Demonstrates Fiscal Responsibility - utilizes human, material, fiscal resources of assigned department(s) within budgetary guidelines or within acceptable budget variances.
      • Assists in preparing a realistic budget within established guidelines.
      • Assists in the development and implementation of cost saving process changes or alternative products or procedures.
      • Demonstrates in-depth knowledge of revenue drivers.
      • Ensures budget compliance and takes corrective action when variances are identified.
      • Implements a budget based master scheduling and staffing plan for assigned department(s).
      • Adjusts staffing on an as needed basis to meet patient care needs and budget target.
      • Maintains 5% budget variance margin 95% of the time.
      • Monitors hours worked vs budgeted hours maintaining 5% variance.
      • Reviews and submits annual department budgets with appropriate justification in the period given by regional administrator.
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Date Posted June 25, 2022
Date Closes August 24, 2022
Requisition 23978
Located In Omaha, NE
SOC Category 00-0000.00

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