Health Information Tech II
Methodist Health System Omaha, NE
Purpose of Job
Occasionally Performed (1%-33%):
Frequently Performed (34%-66%):
Constantly Performed (67%-100%):
Biological agents (primary air born and blood born viruses) (Jobs with Patient contact) (BBF)
Physical hazards (noise, temperature, lighting, wet floors, outdoors, sharps) (more than ordinary office environment)
Explosives (pressurized gas)
Radiation Alpha, Beta and Gamma (particles such as X-ray, Cat Scan, Gamma Knife, etc)
Radiation Non-Ionizing (Ultraviolet, visible light, infrared and microwaves that causes injuries to tissue or thermal or photochemical means)
Chemical agents (Toxic, Corrosive, Flammable, Latex)
Mechanical moving parts/vibrations
Essential Job Functions
Essential Functions I
Provide reception area and administrative support in order to ensure effective and efficient department operations.
Greets guests with courtesy and promotes a positive image of the department.
Answer phone calls within 3 rings 100% of the time.
Records messages accurately and fulfills request within 15 minutes of request 95% of the time.
Produces copies of medical records for correspondence requests, physicians, health care facilities and other authorized parties.
Verifies that any release of information is consistent with Health Insurance Portability and Accountability Act (HIPAA) applicable federal and state laws concerning confidentiality and privacy.
Reviews records for completeness and supporting documentation.
Upon receipt of a request for information accompanied by an adequate authorization from the patient or legal guardian, information will be sent to the requestor in a timely manner and within all hospital, Health Insurance Portability and Accountability Act (HIPAA), Federal, State, and Joint Commission on Accreditation of Healthcare Organizations (JCAHO) regulations.
Request to be completed within 30 days of receipt of request 100% of the time if large medical record request.
Maintains disclosure log by entering information into the correspondence management system in keeping with HIPAA legislation.
Assist as back up in the imaging area for scanning.
Participate in the management and completion of the physician orders.
Prepare and fax out delinquent records for physician completion and follow up to assure completion in a timely manner.
Fax out physician orders for signature for those providers that are not staffed as active members.
Monitor the 30 day delinquent list.
Communicate with Medical Staff on providers who will be warned and suspended.
Mails or faxes documents to non-staff physicians within 30 days of discharge to assure record completion.
Prepares and maintains an accurate delinquency list to ensure that only physicians having incomplete and overdue records are put on the lists utilizing the Cerner reporting system.
Delinquency letters are prepared and distributed with 98% accuracy weekly, per policy and procedures.
Suspension lists are sent to scheduling, medical staff, administration and management weekly; updates are sent daily, as needed.
Notifies the physician office staff of number of delinquent medical records he/she has on a weekly basis. Documents on the worksheet the date and person notified according to the department procedure.
Essential Functions II
Participates in mandatory in-services and/or CE programs as mandated by policies and procedures/external agencies and as directed by management.
Follows and understands the mission, vision, core values, Employee Standards of Behavior and company policies/procedures.
Other duties as assigned.
Extent to which additional duties are completed in an accurate and timely manner.
Performs other clerical duties as needed in timely consistent with established procedures.
Rounds to nursing units to pick up documents for auditing and scanning.
Assists with document auditing as time allows.
| Date Posted
April 16, 2019
| Date Closes
June 15, 2019
| Located In
| Work At
NE Methodist Health System Inc
Health Information Management
Monday - Friday 8am-4:30pm hours per week
| SOC Category