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Health Information Tech II

Methodist Health System Omaha, NE

Job Description

  • Purpose of Job
    • Responsible for managing Medical Record completion via the Physician Deficiency Policy and Procedure and completion of transition of care documents via Direct Messaging.
  • Job Requirements
    • Education
      • High school diploma, General Educational Development (GED) or equivalent required.
      • Completion of medical terminology coursework required.

    • Experience
      • Two years prior experience in a Health Information or record management role required.

    • License/Certifications
      • Requires the ability to provide transportation to other campus locations within a reasonable timeframe.

    • Skills/Knowledge/Abilities
      • Excellent communication skills and customer service.
      • Ability to be a team player in a team-oriented environment.
      • Strong computer skills.
      • Ability to open and navigate Microsoft Outlook, Word and Excel.
      • Ability to learn and work with multiple software/hardware products during the course of an average workday.
      • Ability to use printer, copier, scanner and fax machine.
      • Ability to read, write and comprehend various documents and reports.
      • Ability to organize work priorities and meet specific objectives under time constraints.
      • Ability to manage multiple tasks simultaneously.
      • Good problem-solving skills and attention to detail.
      • Ability to work with minimal supervision and independently.
      • Assumes responsibility for job accuracy and timeliness.
      • Must be able to travel locally to multiple sites throughout the organization.
  • Physical Requirements
    • Weight Demands
      • Light Work - Exerting up to 20 pounds of force.

    • Physical Activity
      • Occasionally Performed (1%-33%):
        • Balancing
        • Climbing
        • Carrying
        • Crawling
        • Crouching
        • Distinguish colors
        • Kneeling
        • Lifting
        • Pulling/Pushing
        • Reaching
        • Standing
        • Stooping/bending
        • Twisting
        • Walking
      • Frequently Performed (34%-66%):
        • Hearing
        • Repetitive Motions
        • Seeing/Visual
        • Speaking/talking
      • Constantly Performed (67%-100%):
        • Fingering/Touching
        • Grasping
        • Keyboarding/typing
        • Sitting

    • Job Hazards
      • Not Related:
        • Biological agents (primary air born and blood born viruses) (Jobs with Patient contact) (BBF)
        • Physical hazards (noise, temperature, lighting, wet floors, outdoors, sharps) (more than ordinary office environment)
        • Equipment/Machinery/Tools
        • Explosives (pressurized gas)
        • Electrical Shock/Static
        • Radiation Alpha, Beta and Gamma (particles such as X-ray, Cat Scan, Gamma Knife, etc)
        • Radiation Non-Ionizing (Ultraviolet, visible light, infrared and microwaves that causes injuries to tissue or thermal or photochemical means)
      • Rare (1-33%):
        • Chemical agents (Toxic, Corrosive, Flammable, Latex)
        • Mechanical moving parts/vibrations
  • Essential Job Functions
    • Essential Functions I

      • Provide reception area and administrative support in order to ensure effective and efficient department operations.
        • Greets guests with courtesy and promotes a positive image of the department.
        • Answer phone calls within 3 rings 100% of the time.
        • Records messages accurately and fulfills request within 15 minutes of request 95% of the time.

      • Produces copies of medical records for correspondence requests, physicians, health care facilities and other authorized parties.
        • Verifies that any release of information is consistent with Health Insurance Portability and Accountability Act (HIPAA) applicable federal and state laws concerning confidentiality and privacy.
        • Reviews records for completeness and supporting documentation.
        • Upon receipt of a request for information accompanied by an adequate authorization from the patient or legal guardian, information will be sent to the requestor in a timely manner and within all hospital, Health Insurance Portability and Accountability Act (HIPAA), Federal, State, and Joint Commission on Accreditation of Healthcare Organizations (JCAHO) regulations.
        • Request to be completed within 30 days of receipt of request 100% of the time if large medical record request.

      • Maintains disclosure log by entering information into the correspondence management system in keeping with HIPAA legislation.
        • Accounts for 40 disclosures per hour worked.

      • Assist as back up in the imaging area for scanning.
        • Look up MRN and FIN for stray records.
        • Responsible for scanning documents that are received during the Physician Deficiency Process (Signed orders).

      • Participate in the management and completion of the physician orders.
        • Prepare and fax out delinquent records for physician completion and follow up to assure completion in a timely manner.
        • Fax out physician orders for signature for those providers that are not staffed as active members.
        • Monitor the 30 day delinquent list.
        • Communicate with Medical Staff on providers who will be warned and suspended.
        • Mails or faxes documents to non-staff physicians within 30 days of discharge to assure record completion.

      • Prepares and maintains an accurate delinquency list to ensure that only physicians having incomplete and overdue records are put on the lists utilizing the Cerner reporting system.
        • Delinquency letters are prepared and distributed with 98% accuracy weekly, per policy and procedures.
        • Suspension lists are sent to scheduling, medical staff, administration and management weekly; updates are sent daily, as needed.

      • Notifies the physician office staff of number of delinquent medical records he/she has on a weekly basis. Documents on the worksheet the date and person notified according to the department procedure.
        • Documentation reflects physician called, number of delinquent records, and person spoken to.

    • Essential Functions II

      • Participates in mandatory in-services and/or CE programs as mandated by policies and procedures/external agencies and as directed by management.

      • Follows and understands the mission, vision, core values, Employee Standards of Behavior and company policies/procedures.

      • Other duties as assigned.
        • Extent to which additional duties are completed in an accurate and timely manner.
        • Performs other clerical duties as needed in timely consistent with established procedures.
        • Rounds to nursing units to pick up documents for auditing and scanning.
        • Assists with document auditing as time allows.

Job Details

Date Posted April 16, 2019
Date Closes June 15, 2019
Requisition 13052
Located In Omaha, NE
Work At NE Methodist Health System Inc
Department Health Information Management
Shift Daytime
Hours Monday - Friday 8am-4:30pm hours per week
SOC Category 00-0000.00