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Lab Buyer

Methodist Health System Omaha, NE

Job Description

  • Purpose of Job
    • Responsible for purchasing clinical and non-clinical supplies for Pathology. Utilizes Lawson to approve, process purchase orders and reconcile invoice discrepancies. Purchases the highest quality merchandise at the lowest price.
  • Job Requirements
    • Education
      • High School diploma, General Educational Development (G.E.D.) or equivalent required.
      • Associate's Degree preferred.
      • Medical Technology degree highly recommended.

    • Experience
      • 1 - 3 years experience in Laboratory / Medical requisitioning and purchasing required.
      • Prior experience in electronic record scanning/tracking/storage required.

    • License/Certifications
      • N/A

    • Skills/Knowledge/Abilities
      • Knowledge of laboratory and medical supplies purchasing.
      • Ability to utilize contract management tools to ensure correct contracts are utilized.
      • Ability to determine method of procurement, direct, distributor, shipment method and frequency.
      • Ability to arrange return shipment of defective product and expedite delivery of goods to users.
      • Skill in the use of purchasing software, including Lawson.
      • Skilled in Microsoft Office, including Word, Excel, and Outlook.
      • Skilled in data entry.
      • Strong verbal communication skills for positive interaction with staff and customers.
      • Ability to adapt and succeed in high volume and high pressure situations.
      • Able to read, write, and comprehend various written reports and documents.
  • Physical Requirements
    • Weight Demands
      • Sedentary Work - Exerting up to 10 pounds of force.

    • Physical Activity
      • Not neccessary for the position (0%):
        • Climbing
        • Crawling
        • Crouching
        • Touching
      • Occasionally Performed (1%-33%):
        • Balancing
        • Carrying
        • Grasping
        • Kneeling
        • Lifting
        • Pulling/Pushing
        • Reaching
        • Stooping/bending
        • Twisting
        • Walking
      • Frequently Performed (34%-66%):
        • Distinguish colors
        • Fingering
        • Repetitive Motions
        • Sitting
        • Standing
      • Constantly Performed (67%-100%):
        • Hearing
        • Keyboarding/typing
        • Seeing/Visual
        • Speaking/talking

    • Job Hazards
      • Not Related:
        • Chemical agents (Toxic, Corrosive, Flammable, Latex)
        • Biological agents (primary air born and blood born viruses) (Jobs with Patient contact) (BBF)
        • Physical hazards (noise, temperature, lighting, wet floors, outdoors, sharps) (more than ordinary office environment)
        • Equipment/Machinery/Tools
        • Explosives (pressurized gas)
        • Electrical Shock/Static
        • Radiation Alpha, Beta and Gamma (particles such as X-ray, Cat Scan, Gamma Knife, etc)
        • Radiation Non-Ionizing (Ultraviolet, visible light, infrared and microwaves that causes injuries to tissue or thermal or photochemical means)
        • Mechanical moving parts/vibrations
  • Essential Job Functions
    • Essential Functions I

      • Works with approved vendors to purchase laboratory supplies and products based on vendor agreements and laboratory management requests.
        • Purchases high quality merchandise which meets desired specifications at the lowest price.
        • Processes purchase orders for the Health System by entering and reviewing requests into the Lawson purchasing software and verifying prices to ensure orders are accurate and completed within established timeframes.
        • Clears all purchase requisitions in the Lawson purchasing system daily by utilizing the Lawson purchase order worksheet (PO23) to create purchase orders to ensure orders are submitted within established timeframes.
        • Researches alternate product codes and prepares documentation for new product codes based on capital purchase.

      • Answers requestor questions by answering emails and phone calls in a friendly and courteous manner to ensure excellent customer service is achieved.

      • Verifies purchase orders by utilizing the GHX website and verifying the backorder status for each purchase order in case there is a sub needed to ensure the accuracy of vendor pricing and successful submission of the purchase order.

      • Processes purchase returns for the Health System by utilizing Lawson and working with the Receiving department to ensure incorrect purchases are successfully returned and proper credit is completed for the right department.

      • Researches missing/misplaced orders by working with receiving personnel and speaking with vendors to ensure problems are resolved, and products are delivered within a timely manner.

      • Coordinates with customers on special orders and overnight/weekend deliveries by calling in orders directly to the vendor to coordinate the delivery to ensure the product is delivered when needed to the correct location.

      • Resolves invoice errors by working with Finance to resolve discrepancies to ensure payments to vendors are issued within established timeframes.

      • Communicates with departments as well as vendors to obtain information, including product information, clarification of terms, and pricing, and resolution of problems, to ensure timely delivery of supplies and equipment.

      • Communicates delivery delays and product substitutions by working closely with requestors to ensure excellent customer service is achieved.

      • Updates contracts with price corrections by entering correct information in the purchasing system to ensure correct pricing is available on purchase orders.

      • Maintains purchasing records, prepares purchasing trend reports ensuring contractual agreements are maintained.

      • Membership, data coordination and support for Lab VAT initiatives.
        • Participates in Lab Value Analysis meetings monthly.

    • Essential Functions II

      • Participates in mandatory in-services and/or CE programs as mandated by policies and procedures/external agencies and as directed by management.

      • Follows and understands the mission, vision, core values, Employee Standards of Behavior and company policies/procedures.

      • Other duties as assigned.

Job Details

Date Posted October 24, 2018
Date Closes December 23, 2018
Requisition 10289
Located In Omaha, NE
Work At NE Methodist Health System Inc
Department Materials Management
Shift Daytime
Hours 7am - 330pm hours per week
SOC Category 00-0000.00