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Clarinda Correctional Facility Secretary

Iowa Western Community College Clarinda, IA
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Job Description

QUALIFICATIONS: 

Minimum of one year secretarial experience using MS Office suite

EDUCATION:  

Secretarial training (or 2 years’ experience in an office setting) required at a minimum; Associates Degree preferred.

KNOWLEDGE, SKILLS:   

Knowledge of general office Routine.  Must have knowledge of computer software, including Word, Excel, and Access. Experience working with Microsoft Publisher also helpful.  Proficient operating personal computer and all other office equipment.  Relate well with co-workers and the public.

POSITION RESPONSIBILITIES:

  • Assists Education Supervisor with communications and compiling and preparing daily/monthly reports for CCF staff, IWCC staff and DOC Staff
  • Compiles lists of students needing school and/or testing
  • Keeps track of student contact hours per month and complete the required paperwork
  • Keeps information current on ICON system of academic courses taken, beginning and ending dates, and HiSET, CASAS, and/or TABE scores
  • Maintains a current database of documentation for monthly tracking reports.  Designs new record keeping databases and spreadsheets as needed. Compiles monthly, quarterly, and annual data for CCF, IWCC, DOC reports as needed.
  • Maintains current inventory of materials and equipment
  • Assists with preparing weekly class schedule and turnout lists for all education programs
  • Verifies high school diplomas and GED scores from other institutions/schools on all inmates arriving at CCF.
  • Prepares and processes testing materials and all numerical data required for TE.
  • Classifies all new students into education programs and prepares paperwork/folders for orientation.
  • Makes travel arrangements for education staff conferences or workshops
  • Completes required DOC security training
  • Is alert to and adheres to current custody and security policies and procedures of CCF, IWCC, and DOC.
  • Initiates the appropriate verbal/written reports as deemed by policy and procedures of CCF, IWCC, and DOC
  • Coordinates communications with the education department (i.e. answer phone calls and radio traffic, pass students to appointment, etc.)
  • Assists in organizing and maintaining supplies/report forms for the students and staff
  • Assists Education Supervisor in making sure instructors have required materials daily to cover their classrooms
  • Supervises inmate teachers’ aides in the education office when using office equipment.
  • May act as HiSET examiner and be responsible for security of all HiSET testing materials.
  • Gives breaks to teaching staff during the day as necessary.
  • Does other duties as assigned by the Education Coordinator. 

Job Details

Date Posted August 17, 2017
Date Closes October 16, 2017
Address 2000 N 16th St
Located In Clarinda, IA
Department Continuing Education
Job Type Full-time Employee
Experience Level Entry Level (0-2 yrs. experience)
SOC Category 43-6014.00 Secretaries and Administrative Assistants, Except Legal, Medical, and Executive
Zipcode 51632
Name Human Resources Director
Address 2700 College Road
City, State and Zip Council Bluffs, Iowa 51503
FAX (712)325-3739

This job requires the following skills

  • Administrative Assistant
  • Secretary
  • Community College Administration
  • Corrections Management
Location