About UsAt HDR, we specialize in engineering, architecture, environmental and construction services. While we are most well-known for adding beauty and structure to communities through high-performance buildings and smart infrastructure, we provide much more than that. We create an unshakable foundation for progress because our multidisciplinary teams also include scientists, economists, builders, analysts and artists. That's why we believe diversity is our greatest strength. HDR is proud to be an equal opportunity workplace and an affirmative action employer.
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We believe that the way we work can add meaning and value to the world. That ideas inspire positive change. That coloring outside the lines can illuminate fresh perspectives. And that small details yield important realizations. Above all, we believe that collaboration is the best way forward.
The part-time Project Accountant (PA) position is responsible for all facets of project and contract financial management. This includes, but is not limited to, ensuring accurate contract documentation, contract monitoring and maintenance and contract administration during various stages of a contract life cycle. This position requires a team player who collaborates with Section Managers and Project Managers to ensure compliance with contractual requirements and HDR policies and procedures. This position is critical for Project Managers and project technical staff in delivering accurate contract performance data and resolving financial issues. The primary duties and responsibilities are as follows:
Process and prepare Project Initiation Package per contract negotiations and receipt of standardized budget package, from Project Manager. Communicate project number and relevant financial data to Project Manager, QRC, and Marketing staff. Confirm receipt of project documentation from project manager, including: Signed Contract, Notice to proceed, Proposal, Budget Information, Proposal Contract Review (PCR) Form, Sub consultant Agreements, Invoicing Instructions/Progress Report formats (if necessary), attend 0% Project Review, Attend kick-off and team meetings as necessary
Project Execution/Project Monitoring:
Review week-end and month-end Cost Reports, as necessary. Review job costs for Labor Transfers and costing; inform Project Manager of issues;
Process sub consultant invoices and confirm Project Manager Approval. Perform monthly billing function for all projects assigned, Post invoices within company deadlines/mail same day, Analyze & notify PM of outstanding A-R issues, Collaborate with Project Managers to resolve outstanding A-R issues & document comments in EBS, perform research and provide necessary data for PM, Area Manager and others regarding project financial status, which includes fee/budget, staffing and accounts receivable. Manage fee & budget updates as a result of work/scope changes & contract amendments, update Pipeline Opportunity forecast as necessary for expected contract amendments, assist Project Manager as needed with updating staffing resources forecasts, request & assist PM in performing Earned Value calculations to monitor project progress. Additional action items may result, such as: request Cost-to-Complete from Project Manager, request updated resource forecast information based on revised staffing projections, identify and track out-of scope items through fee/budget revisions, participate in on-demand Project Review to discuss project deliverables and project status, participate in Project Reviews during life cycle of project, analyze & utilize Project Analytics Reports to provide Area and Regional Management information regarding the project for revenue recognition review.
Confirm final billing is complete, re-budget project (if necessary) and place project(s) on Hold.in preparation for Project closure by the Assistant Regional/Regional Controller, coordinate as needed for archiving of project files
Additional Duties/Cross-Functional Accounting Support:
Assist Department Accountant with the research and processing of On-Account receivables, Assist Area Manager, Department Accountant and Assistant Regional/Regional Controller with project management training initiatives, information system training and process/procedure improvements, respond to project-financial requests from Area Manager and Assistant Regional/Regional Controller.
Associate degree in a closely related field or combination of education and relevant experience
5+ years of experience; an advanced degree may offset years of experience
Familiar with Earned Value Management
Excellent verbal and written communication including grammar, punctuation, proofreading, spelling and telephone skills
Flexibility and ability to prioritize and handle multiple tasks and collaborate with various managers in a fast-paced environment
Self-motivated, well-organized and detail-oriented
Ability to handle confidential information
Proficiency with MS Office including Word and Outlook
An attitude and commitment to being an active participant of our employee-owned culture is a must.
Bachelors degree in Accounting
Preference given to local candidates
Why HDRAt HDR, we know work isn't only about who you work for; it's also about what you do and how you do it. Led by the strength of our values and a culture shaped by employee ownership, we network with each other, build on each other's contributions, and collaborate together to make great things possible. When you join HDR, we give you license to do the same. We help you take charge of your career, giving you multiple growth opportunities along the way.