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Administrative Assistant III - Graduate Medical Education

Creighton University Omaha, NE
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Performs complex, advanced, diversified and confidential administrative duties at the function level. Perform routine clerical and administrative functions such as answering phones, drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, and providing strong customer service skills. Must be able to problem solve and search for resolutions to unexpected issues independently.

Job Specific Functions:

  •  Managing GME Office Staff Schedules; communicating with internal and external stakeholders to schedule meetings for DIO and GME Administrator and Managers.

  •  General office duties including greeting all visitors, mail distribution, answering phones, filing, taking notes and compiling minutes for various meetings.

  •  Event Planning and Organization to include GME Mandatory conferences, Wellness events, Research and QI Symposiums, Program Director/Program Coordinator retreats.

  •  Conference Management. Primary role for GME Office and a backup for Program Coordinator conferences including: setting up conferences, scheduling speakers, compile agenda, communicating to attendees, set up zoom if applicable, and taking attendance.

  • Bookkeeping/Ordering duties to include ordering supplies, processing reimbursements, managing verification fund income, and entering expenses and income in the budget tracking system.

  • Onboarding/Advancing/Exiting: Assists with the collection of documents and tracking progress for incoming, advancing, and exiting residents and fellows.

Qualifications:
High school diploma or equivalent required;
Associates Degree preferred;
6 years administrative and/or office management experience;
Proficiency in Microsoft Office Suite to include Word, Excel, PowerPoint and Outlook
Experience in a medical education setting preferred

Knowledge, Skills, Abilities:
Proficiency in Microsoft Office Suite to include Excel, Word, Power Point, and Outlook
Knowledge of administrative and clerical procedures and systems such as managing files & records, designing forms and fliers, managing executive schedules, etc.
Ability to communicate effectively (verbal and written).
Customer service focus including the ability to assess inquiries and provide appropriate information or resolution using judgement and available resources, and proven ability to maintain confidentiality.
Ability to coordinate and prioritize work with multiple and conflicting demands in a deadline-oriented environment.
Ability to be collaborative and work in a team environment.
Demonstrate Professionalism and must be dependable and accountable.
Regular attendance required.

 

Physical Requirements:

Seeing: 75 – 100%

Hearing: 50 – 74%

Standing/Climbing/Mobility: 0 – 24%

Lifting/Pulling/Pushing: 0 – 24 % (pound: 10 lbs.)

Fingering/Grasping/Feeling: 75 – 100%

Travel: No

Exposure to Blood Borne pathogens: No

AAP/EEO Statement:

Creighton University is committed to providing a safe and non-discriminatory educational and employment environment. The University admits qualified students, hires qualified employees and accepts patients for treatment without regard to race, color, religion, sex, marital status, national origin, age, disability, citizenship, sexual orientation, gender identity, gender expression, veteran status, or other status protected by law. Its education and employment policies, scholarship and loan programs, and other programs and activities, are administered without unlawful discrimination.

 

Disclosure Statement: 
This description describes the general nature of work to be performed and does not include an exhaustive list of all duties, skills, or abilities required.  Regular, reliable attendance is an essential function and all employees are required to follow any other job-related instructions and to perform any other job-related duties as requested by their supervisor. Employees may also be required to work in excess of normal working hours as workloads and seasonal activities necessitate. A complete description is available in the Human Resource office located at 3006 Webster Street Omaha, NE.  Creighton University reserves the right to modify duties, responsibilities and activities at any time with or without notice.

Date Posted July 5, 2022
Date Closes July 5, 2023
Requisition 220346
Located In Omaha, NE
SOC Category 00-0000.00
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