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Sr. Administrative Assistant - Nursing Admin, 30 hrs/wk Mon-Fri (9460)

Children's Hospital & Medical Center - Omaha Omaha, NE
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Job Description

When you work at Children’s, you’re part of a treasured place of healing in the Omaha community—and beyond. Join our team of highly engaged, caring professionals who believe deeply in the organization’s mission—to improve the life of every child. We support equity, diversity and inclusion, and as you apply your skills and expertise to helping children, you too will have opportunities to grow your career. In 2021, we’ll open the new Hubbard Center for Children, tripling our capacity to serve children.

When children are your everything, anything can be…

We're hiring a Sr. Administrative Assistant to provide administrative support for Advance Practice Provider leadership. Coordinate schedules, take meeting minutes, prepare correspondence and other administrative duties as assigned.

This position offers full time benefits.

Essential Functions/Competencies

% of Time

 

95%

Provide administrative support to Leadership that may span across various teams and levels within the department and/or business unit.

  • Coordinate management, department or professional(s) schedule(s).
  • Ability to proactively identify needs, plan and prioritize projects based on repetitive events under delegated autonomy to support recurring business needs.
  • Regularly demonstrates strong organization and coordination, multi-tasking, interpersonal, and verbal/written communication skills.
  • Locate and organize materials for various reports, briefings, and conferences.
  • May serve as a communication liaison between various levels of personnel by relaying instructions and information, and following commitments through to completion.
  • Generally, follows prescribed or established procedures for most tasks.
  • Identify and escalate complex problems to management and/or professional(s) for their direct involvement.
  • May troubleshoot and resolve moderate level problems within defined scope, policies and/or procedures.
  • May assist with less experienced administrative staff.  
  • Arrange conference calls, organize and coordinate meetings, and/or manage travel arrangements
  • Gather and compile requested information, prepare invoices, perform research as instructed
  • Prepare correspondence, prepares presentation materials, receive visitors, maintain records  and other administrative duties as assigned.

 

Regular attendance at work is an essential function of the job.

 

Perform physical requirements as described in the Physical Requirements section

SECONDARY FUNCTIONS/COMPETENCIES

5%

  1. Performs other duties as assigned

100%

 

 
KNOWLEDGE, SKILLS AND ABILITIES:

Typically proficient level of administrative support and may include drafting reports, conducting research or data presentation.

Demonstrates proficient knowledge of the business unit / department and product knowledge or processes.

Exhibits proficient in Microsoft Word, Excel, and PowerPoint.

EDUCATION AND EXPERIENCE:
  • Associate’s Degree in related field required,  equivalent work experience may substitute for education
  • Minimum five years of administrative assistant experience required.

 

EOE/Vets/Disabled

Ind123    Glassdoor

Job Details

Date Posted March 23, 2020
Requisition 1440-1001
Address 8200 Dodge Street
Located In Omaha, NE
Work At Hospital
Department Nursing Administration
Job Type Full-time Employee
Compensation Hourly Wage, Based on Experience
Shift
Daytime
Monday - Friday, flexible hours between 8:00 am - 5:00 pm
Hours 30 hours per week
SOC Category 43-6011.00 Executive Secretaries / Administrative Assistants
Zipcode 68114

This job offers the following benefits

  • 403(b) Retirement Savings Plan
  • Dependent-Care Spending Accounts
  • Flexible Spending Accounts
  • Health-Care Spending Accounts
  • Accidental Death and Dismemberment
  • Business Travel Accident Insurance
  • Dental
  • Dependent Life Insurance
  • Employee Assistance Program (EAP)
  • Group Homeowners and Auto
  • Group Legal
  • Life Insurance
  • Long-Term Disability
  • Maternity / Paternity / Family Leave
  • Medical
  • Prescription Drug Plan
  • Short-Term Disability
  • Supplemental Insurance
  • Vision
  • Voluntary Life Insurance
  • Bereavement Pay
  • Cafeteria / Food
  • Continuing Education Program
  • Credit Union
  • Discounts on Employer Merchandise & Services
  • Employee Referral Program
  • Financial Planning
  • Free Parking
  • Health Fair
  • Nursing Facilities
  • Paid Holidays
  • Paid Vacations
  • Tuition Reimbursement
  • Wellness Program
  • Workout Facilities
  • Achievement Awards
  • Bonus Plan
  • Merit Increases

This job requires the following skills

  • Administrative Assistant
  • Clerical
  • Computer Usage
  • Excellent Communications
  • Typing
  • Word Processing
  • Medical Secretary
  • Microsoft Office
At a Glance
Enjoy these benefits
  • 403(b) Retirement Savings Plan
  • Dependent-Care Spending Accounts
  • Flexible Spending Accounts
  • Health-Care Spending Accounts
  • Accidental Death and Dismemberment
  • And More ...
Location