Program Coordinators are responsible for implementing the daily operations of assigned programs or satellite locations. They are expected to 'wear many hats' as they are often working away from the home office. They should be highly independent yet communicative to ensure the needs of the program/location are met while AIM goals are also achieved. They must maintain strong relationships with key constituents at their assigned location and represent AIM to the public.
100% of grant objectives on track
100% of participants will receive one or more services per semester. (tracked for progress per month)
3 tech activities/ mo
All files (electronic and physical) are updated monthly with accurate data
2 Community Engagements per Month
Essential Job Functions:
The College and Career Coordinator is responsible for the day-to-day implementation of the project and for all facets of identifying, designing, coordinating, supervising, and evaluating services and activities for the project participants. Responsibilities include: establishing relationships with stakeholders to develop and implement academic programming; working with tutors and mentors to enhance participants academic skills; conducting seminars and workshops on topics related to postsecondary school preparation; advising participants on research project conceptualization and development, overseeing both the implementation and student learning processes; coordinating with faculty and feeder schools to recruit and select students, assess their potential for academic studies and success and persistence in postsecondary programs; bridging institutional boundaries to develop innovative programs that help student succeed and pursue postsecondary school; coordinating the summer component; supervising internship placements; supporting evaluation, including gathering and analyzing data, developing recommendations, and writing reports; conducting diagnostic assessments of participants academic needs; developing and monitoring individualized learning plans (ILP); and meeting with participants on a regular basis to monitor progress and re-assess academic needs.
Identify, recruit, and select and serve project participants
Design, implement, lead and supervise workshops and activities presented to participants and parents
Supervise after-school studies
Routine interaction with students, parents, school personnel and the public
Maintain current information on each participant through rigorous documentation and record keeping
Knowledgeable regarding scholarships and financial aid sources and applications
Coordinate disbursements and expenditures of program funds
Coordinate the counseling and instructional functions of the project
Provide comprehensive services to participants, including career, personal, academic and group advising/counseling
Provide for overall program supervision
Ensure that the program meets objectives
Complete Annual Performance Reports
Ensure equal student access to the program
Establish, evaluate, and revise information and reporting systems and participant needs assessment
Collaborate with other programs and services to create a climate that fosters success
Disseminate information about the availability of services, including presenting the program at appropriate meetings
Track and assist graduating seniors through their college experience
Perform other duties as needed/assigned
Education and Experience:
Preferred Bachelor’s degree in psychology, counseling, educational leadership, or a similar field required
Minimum three years related work experience to include working with low-income and/or first generation students required
Experience designing, managing, and implementing UB, TRIO or other grant programs and curriculum development preferred
Experience overcoming barriers similar to participating students preferred (low income, first-generation status)
Excellent interpersonal and verbal skills
Experience with mentoring, tutoring, or counseling
Knowledge Skills and Abilities:
Ability to maintain confidentiality
Ability to establish and maintain good working relationships with students and others of diverse backgrounds
Ability to work effectively and efficiently with public schools
Proficiency in computer applications such as Word, Excel and email
Ability to work independently and accurately, and make decisions in accordance with established policies and procedures
Knowledge/experience with the following:
YouTube and blogging
Knowledge of computer systems
Digital media design
Physical Requirements /ADA Components:
ADA Related Requirements
Seeing and hearing: Read documents, computer screen, answer phones, communicate in person.
Standing and walking
Climbing, stooping, and kneeling
Dexterity: utilizing phone, typing, and writing.
Responsibilities specific to this person/position - Products, Process, Programs:
Program Management - Graduate Twice - Design & Delivery of Services - STEM/TECH
This process included designing, developing, and evaluating college and career exploration and awareness in STEM and TECH careers. These activities should be leveraged across the TRIO programs and tightly aligned to the Brain Exchange to provide the best services and to be efficient with grant funding.
Program Management - Graduate Twice - Career Coaching/Academic Advising/Tutoring
This process is associated with providing grade-level appropriate mentoring, tutoring, advising, and coaching for career and college preparation.
Program Management - Graduate Twice - Participant Exiting & Off-boarding
This process is associated with the Exiting and Off-boarding of participants out of the program, while maintaining required number specified by program objectives.
Program Management - Compliance & Reporting
This process includes compliance and reporting for all grants including but not limited to: CAP, EOC, Talent Search, Upward Bound, Google Tides, and GenCyber; to ensure that grant management meets funder regulations and established policies.
Be responsible for the successful implementation of assigned AIM products, programs and services
Attributes of all AIM Employees
Self awareness and self disciplined
Can self-analyze and check oneself when needed. Constantly improving self professionally.
Believe in AIM and its mission, people and future. Positive about the potential and opportunities
Pursue the goals, priorities, and tasks assigned with confidence and decisiveness.
The person others would want to be on their team because they can take risks, solve problems, build excitement or lean in to any project in a drama free zone.
Transparent communicator, includes others in decisions or/and lets people know what is happening. Open to others and accepting of individual differences.
Mission focused, knows industry, IT careers, or is a power user.
Excuse and Blame free. Approaches work "this is mine, I own it. I will make it happen." Does not speak from an uninformed or biased position, but from facts and knowledge.
Constantly improving one's area. Can self-analyze area of responsibility, identify defects, fix and move on. Identify, track, and solve problems.
NOTE: The statements herein are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.
|Date Posted||August 13, 2020|
|Date Closes||September 12, 2020|
|Address||2501 West Broadway and 5120 Maple Street|
|Located In||Omaha, NE|
|Job Type||Full-time Employee|
|Compensation||Salary, Varies, Based on Experience|
|Experience Level||Intermediate (3-7 yrs. experience)|
|Hours||40 hours per week|
|SOC Category||25-9031.00 Instructional Coordinators|
|Travel||Yes - 25|
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