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Floating Site Coordinator, Talent Search (Thomas Jefferson/Benson)

Applied Information Management Institute (AIM) Omaha, NE

Job Description


Position Purpose:  

Program Coordinators are responsible for implementing the daily operations of assigned programs or satellite locations. They are expected to 'wear many hats' as they are often working away from the home office. They should be highly independent yet communicative to ensure the needs of the program/location are met while AIM goals are also achieved. They must maintain strong relationships with key constituents at their assigned location and represent AIM to the public.



  • 100% of grant objectives on track

  • 100% of participants will receive one or more services per semester. (tracked for progress per month)

  • 100% recruitment

  • 3 tech activities/ mo

  • All files (electronic and physical) are updated monthly with accurate data

  • 2 Community Engagements per Month


Essential Job Functions:  

The College and Career Coordinator is responsible for the day-to-day implementation of the project and for all facets of identifying, designing, coordinating, supervising, and evaluating services and activities for the project participants. Responsibilities include: establishing relationships with stakeholders to develop and implement academic programming; working with tutors and mentors to enhance participants academic skills; conducting seminars and workshops on topics related to postsecondary school preparation; advising participants on research project conceptualization and development, overseeing both the implementation and student learning processes; coordinating with faculty and feeder schools to recruit and select students, assess their potential for academic studies and success and persistence in postsecondary programs; bridging institutional boundaries to develop innovative programs that help student succeed and pursue postsecondary school; coordinating the summer component; supervising internship placements; supporting evaluation, including gathering and analyzing data, developing recommendations, and writing reports; conducting diagnostic assessments of participants academic needs; developing and monitoring individualized learning plans (ILP); and meeting with participants on a regular basis to monitor progress and re-assess academic needs.

  • Identify, recruit, and select and serve project participants

  • Design, implement, lead and supervise workshops and activities presented to participants and parents

  • Supervise after-school studies

  • Routine interaction with students, parents, school personnel and the public

  • Maintain current information on each participant through rigorous documentation and record keeping

  • Knowledgeable regarding scholarships and financial aid sources and applications

  • Coordinate disbursements and expenditures of program funds

  • Coordinate the counseling and instructional functions of the project

  • Provide comprehensive services to participants, including career, personal, academic and group advising/counseling

  • Provide for overall program supervision

  • Ensure that the program meets objectives

  • Complete Annual Performance Reports

  • Ensure equal student access to the program

  • Establish, evaluate, and revise information and reporting systems and participant needs assessment

  • Collaborate with other programs and services to create a climate that fosters success

  • Disseminate information about the availability of services, including presenting the program at appropriate meetings

  • Track and assist graduating seniors through their college experience

  • Perform other duties as needed/assigned


Education and Experience:  

  • Preferred Bachelor’s degree in psychology, counseling, educational leadership, or a similar field required

  • Minimum three years related work experience to include working with low-income and/or first generation students required

  • Experience designing, managing, and implementing UB, TRIO or other grant programs and curriculum development preferred

  • Experience overcoming barriers similar to participating students preferred (low income, first-generation status)

  • Excellent interpersonal and verbal skills

  • Experience with mentoring, tutoring, or counseling


Knowledge Skills and Abilities:  

  • Ability to maintain confidentiality

  • Ability to establish and maintain good working relationships with students and others of diverse backgrounds

  • Ability to work effectively and efficiently with public schools

  • Proficiency in computer applications such as Word, Excel and email

  • Ability to work independently and accurately, and make decisions in accordance with established policies and procedures

  • Knowledge/experience with the following:

    • Videography

    • Digital cameras

    • Tablet technologies

    • Google tools

    • Web development

    • Mobile applications

    • Robotics

    • YouTube and blogging

    • Knowledge of computer systems

    • Digital media design

    • Database usage


Physical Requirements /ADA Components:


ADA Related Requirements





Seeing and hearing:  Read documents, computer screen, answer phones, communicate in person.




Standing and walking



Climbing, stooping, and kneeling



Dexterity:  utilizing phone, typing, and writing.





Responsibilities specific to this person/position - Products, Process, Programs:




  • Program Management - Graduate Twice - Design & Delivery of Services - STEM/TECH

    • This process included designing, developing, and evaluating college and career exploration and awareness in STEM and TECH careers. These activities should be leveraged across the TRIO programs and tightly aligned to the Brain Exchange to provide the best services and to be efficient with grant funding.

  • Program Management - Graduate Twice - Career Coaching/Academic Advising/Tutoring

    • This process is associated with providing grade-level appropriate mentoring, tutoring, advising, and coaching for career and college preparation.

  • Program Management - Graduate Twice - Participant Exiting & Off-boarding

    • This process is associated with the Exiting and Off-boarding of participants out of the program, while maintaining required number specified by program objectives.

  • Program Management - Compliance & Reporting

    • This process includes compliance and reporting for all grants including but not limited to: CAP, EOC, Talent Search, Upward Bound, Google Tides, and GenCyber; to ensure that grant management meets funder regulations and established policies.




Be responsible for the successful implementation of assigned AIM products, programs and services

Attributes of all AIM Employees

Self awareness and self disciplined

Can self-analyze and check oneself when needed. Constantly improving self professionally.


Believe in AIM and its mission, people and future. Positive about the potential and opportunities


Pursue the goals, priorities, and tasks assigned with confidence and decisiveness.

Difference Maker

The person others would want to be on their team because they can take risks, solve problems, build excitement or lean in to any project in a drama free zone.

Team Player

Transparent communicator, includes others in decisions or/and lets people know what is happening. Open to others and accepting of individual differences.

Tech Savvy

Mission focused, knows industry, IT careers, or is a power user.


Excuse and Blame free. Approaches work "this is mine, I own it. I will make it happen." Does not speak from an uninformed or biased position, but from facts and knowledge.


Constantly improving one's area. Can self-analyze area of responsibility, identify defects, fix and move on. Identify, track, and solve problems.

NOTE: The statements herein are intended to describe the general nature and level of work being performed by employees assigned to this classification.  They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.





Job Details

Date Posted August 13, 2020
Date Closes September 12, 2020
Address 2501 West Broadway and 5120 Maple Street
Located In Omaha, NE
Department Graduate Twice
Job Type Full-time Employee
Compensation Salary, Varies, Based on Experience
Experience Level Intermediate (3-7 yrs. experience)
Hours 40 hours per week
Start Date 2020-09-08
Positions Available 1
SOC Category 25-9031.00 Instructional Coordinators
Zipcode 68104
Travel Yes - 25

This job offers the following benefits

  • 401(k) Retirement Savings Plan
  • Accidental Death and Dismemberment
  • Dental
  • Life Insurance
  • Long-Term Disability
  • Medical
  • Financial Planning
  • Holiday Party
  • Paid Holidays
  • Workout Facilities

This job requires the following skills

  • Google Docs
  • Classroom Assessments
  • Curriculum Assessment
  • School - Counselor
  • Standards and Assessment Coordination
  • Student-Centered Learning
  • Teacher Mentoring
  • Budgeting
  • Excellent Communications
  • Spreadsheets
  • Database Replication
  • Career Assessments

Course(s) relevant to the skills listed for this position

At a Glance
Enjoy these benefits
  • 401(k) Retirement Savings Plan
  • Accidental Death and Dismemberment
  • Dental
  • Life Insurance
  • Long-Term Disability