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Operations Assistant

AIM Omaha, NE

Job Description

Operations Assistant

AIM is looking for an experienced candidate who can manage all the operational processes associated with the tech education programs for the Interface School as well as act as the receptionist for the AIM Institute. The ideal candidate is a self-starter with autonomy, problem solving skills, and organizational skills who can multitask and pick up new skills adeptly.

This position is full-time working at the corporate office with full benefits after 1 month.


  • Track incoming applicants/status/information
  • Pre-screen candidates and move them through the application process (issue assessment info, request resumes, move forward to interview, issue denial emails if rejected)
  • Communicate with applicants and graduates via email and phone
  • Enroll and on board all students
  • Responsible for all course tracking including the status of each student
  • Coordinate and set up interviews
  • Manage and enter traction metrics
  • Coordinate all financial aid options
  • Manage billing with accounting department
  • Manage internal programs and update accordingly
  • Interface site updates
  • General admin support
  • Assist with student recruitment efforts and regularly meet set goals
  • Data Steward for Tech Education


  • High school diploma
  • Minimum of 1 year experience as an administrative assistant/receptionist
  • Exceptional phone and verbal communication skills
  • Proficient in the use of Microsoft Office software
  • Capacity to learn new skills and tasks quickly
  • Knowledgeable about AIM and the Web Interface School
  • Experience with I.T., recruiting, computer science, or talent acquistion is preferred.

Benefits (for full-time positions):

  • 401K
  • Medical and Dental Insurance
  • Life and Disability Insurance
  • Paid Time Off  (PTO accrued on a monthly basis)
  • 8 paid holidays
  • Base pay is determined on previous experience

AIM is a not-for-profit membership organization with impact. AIM provides a variety of services in the community to build, connect, and inspire the IT community. The culture at AIM is one of its best assets. It is a supportive, fun, and innovative environment with a passion to assist businesses and economic development everywhere we go. Our people are what distinguish us in every community we do business.

Discover more about AIM, including our culture, mission, benefits, and other postings.

AIM is an EOE/F/V/D employer.

For consideration, please click on the "Apply" button,
complete the application, and insert your resume.

Job Details

Date Posted October 29, 2018
Date Closes December 8, 2018
Located In Omaha, NE
Job Type Full-time Employee
Shift Custom
Mon: 8 am to 4 pm
Tue: 8 am to 4 pm
Wed: 8 am to 4 pm
Thu: 8 am to 4 pm
Fri: 8 am to 4 pm
Hours 40 hours per week
Start Date 2018-11-30
SOC Category 43-4171.00 Receptionists and Information Clerks
Zipcode 68104
Name Ellen Myer

This job offers the following benefits

  • 401(k) Retirement Savings Plan
  • Health-Care Spending Accounts
  • Accidental Death and Dismemberment
  • Dental
  • Dependent Life Insurance
  • Life Insurance
  • Long-Term Disability
  • Medical
  • Continuing Education Program
  • Financial Planning
  • Fitness Classes
  • Flexible Hours
  • Health Club Membership
  • Health Fair
  • Holiday Party
  • Bonus Plan

This job requires the following skills

  • Administrative Assistant
  • Business - Communication
  • Calendaring
  • Clerical
  • Customer Service
  • Data Entry
  • Document Processing
  • Filing
  • Phone Receptionist
  • Secretarial

Course(s) relevant to the skills listed for this position

At a Glance
Enjoy these benefits
  • 401(k) Retirement Savings Plan
  • Health-Care Spending Accounts
  • Accidental Death and Dismemberment
  • Dental
  • Dependent Life Insurance
  • And More ...