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Administrative Assistant (Solutions)

Covenant Transport Inc Chattanooga, TN
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Job Description

Position Purpose

 

To assist the EVP/COO and Solutions leadership team with administrative (calendar management, meeting schedules, expense reporting, presentation preparation, travel arrangements, phone messages, copies, etc.) assistance and to manage general office needs (mail management, suppliers, equipment, furniture, group events, maintenance requirements, etc.).  Support other group needs (arrange group lunches, group charity events, etc.) as required.

 

Position Responsibilities

  • Provide administrative support to EVP/COO and Solutions Leadership Team (EVP/COO direct reports) including but not limited to calendar management, meeting schedules, expense reporting, presentation preparation, travel arrangements, phone messages.
  • Provide administrative support to EVP/COO and Solutions Leadership Team including but not limited to mail management, office supplies and office equipment/maintenance management as well as coordinating on site events (group meetings, lunches, etc.)..
  • Coordinate distribution of new hire orientation schedules with the Solutions HR Manager to ensure that new hires are efficiently brought on board with a set written schedule for their first week on the job.
  • Coordinate Solutions contract filing requirements for all agreements (carrier, customer and other suppliers).  Enter new agreements into the CMS system and monitor the review process to ensure timely turn around.  Ensure that a fully executed copy (hard and soft) and related support papers (hard copy) are kept on file.  Organize and maintain the filing to ensure easy access by Solutions personnel.  Oversee renewal dates and ensure appropriate follow up notification is made to the responsible manager.
  • Coordinate vendor payment requests to vendors as required.
  • Perform other duties as assigned.

Position Requirements

 

2+ Years Transportation/Logistics/Supply Chain Industry Experience Preferred

Proficiency with Technology Systems – Microsoft Office, Outlook, TMS, etc.

Effective Written and Verbal Communication Skills

Strong Business Management Skills – Detail Oriented, Organized, Time Management, Priority Setting, etc.

Ability to Work Independently – Bias for Action, High Level of Initiative, etc.

Professional Presentation – Appearance and Speaking

Uncompromising Level of Integrity

 

 

Please submit resume and cover letter to lhyde@covenanttransport.com 

Job Details

Date Posted December 4, 2018
Date Closes February 2, 2019
Located In Chattanooga, TN
Job Type Full-time Employee
SOC Category 11-3071.01 Transportation Managers
Zipcode 37419

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