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Office Assistant - EMR Team - Full Time

Erlanger Medical Center Chattanooga, TN
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Job Description

Description

 

Job Summary:
The Office Assistant will serve as the front desk person for employees and visitors for the eCHART department through his or her role. This individual will also handle phone call support for staff, managers, and the training department.

Various clerical responsibilities including, but not limited to:

Distribution of daily mail
Scanning and copying
Monitoring inventory and ordering office/dietary supplies
Proctoring certification tests
Assisting with conference room scheduling
Maintaining kitchen and conference rooms
Greeting guests with a friendly demeanor
Assisting with meetings coordination/minutes

Candidate must exhibit solid organizational and clerical skills with the ability to set priorities appropriately and meet deadlines. He or she must demonstrate strong verbal and written skills, good interpersonal communication skills, and exhibit willingness to work as a team player to help members complete their task. Must exhibit excellent telephone etiquette and handle confidential information in a professional manner. Above all else, demonstrate integrity, credibility and personal accountability. Will be working under deadlines with frequent interruptions and be able to maintain a high level of accuracy

Must possess a working knowledge of computer application software, (Word, Excel, Outlook, PowerPoint and Project).

The Office Assistant follows detailed instructions to accomplish tasks and perform duties.

Education:
Required:
High school graduate or GED.

Preferred:

Experience:
Required:
Possess a working knowledge of computer application software, (Word, Excel, Outlook, Power Point and Project).

Preferred:
Past general clerical experience.

Position Requirement(s): License/Certification/Registration
Required: None
Preferred:

Department Position Summary:
The Office Assistant is the first visual contact for Planning & Construction. As such, the Office Assistant must demonstrate professionalism and courtesy at all times.

This individual will also handle various clerical responsibilities including but not limited to:

Professionally greet each employee and/or visitor
Have excellent telephone etiquette
Answer In-house construction main phone line
Maintain work order files for In-house construction
Reviews incoming invoices and request documents for approval authority.
Assist in maintaining project files and record documents from open to close of projects
Assist in monitoring office/dietary supplies
Assisting with meetings coordination/minutes
Ability to use various office equipment include copy machine and fax machine
Ensure that conference room(s) are ready for meetings by removing clutter, and making sure correct materials are kept in the room and white boards are clean,
Deliver, pick up, and distribute mail daily from the Erlanger Post Office to designated employee mail boxes,
Maintain files for all construction projects, filing memos
Perform various clerical tasks such as copying and filing for projects.
Perform general accounting tasks such as processing invoices, communicating with vendors, and committing charges to projects.
Exercise good judgment
Effectively manage work time while handling more than one assignment at a time
Demonstrate integrity, credibility and personal accountability
Distribute packets of information to appropriate staff


Job Details

Date Posted February 14, 2018
Date Closes May 15, 2018
Requisition 21487
Located In Chattanooga, TN
SOC Category 00-0000.00
Location