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Administrative Assistant II - Lincoln

Nebraska Department of Health and Human Services Lincoln, NE

Job Description

invites applications for the position of:

Administrative Assistant II - Lincoln

SALARY: $18.05 Hourly
OPENING DATE: 11/14/18
CLOSING DATE: 11/26/18 11:59 PM
DEPARTMENT: Health & Human Services Department
DHHS Central Operations and Materiel Services (COMS), a recently reorganized unit within DHHS' Operations Divisions, is looking for a team player that is interested in contributing to the DHHS mission as a part of an accountable, ethical, transparent, and cohesive unit. The right candidate will possess a healthy level of curiosity, humor, desire to learn, need to help, and a knack for making things better - even if it means more work to get there. If you feel like this describes you, then apply now to join our team, COMS.

Location: Nebraska State Office Building

Schedule: M-F, 8:00 am to 5:00 pm
A primary function of this position is office move coordination. This position will serve as one of two move coordinators for DHHS. As a move coordinator, you will be responsible for managing logistics and communicating with internal and external parties to execute office moves. This position requires the ability to manage many moving pieces and parts of large logistical projects while communicating effectively and achieving results. This position will be responsible for processing invoices for the COMS team and submitting purchase requisitions. This position will also serve as a people leader, where you will have the honor of learning and growing with our team members. As a people leader (supervisor) you will oversee day to day tasks of multiple team members. This position will also be responsible for serving as back upon a variety of operational functions within the COMS Division.
REQUIREMENTS: Experience in office, administrative, technical, or support work; or in identifying budget, staff, or equipment needs; or in collecting and interpreting statistical, financial, program, or administrative data; or in interpreting laws, rules, regulations, and processes; or in reviewing and evaluating administrative records and reports; or in supervising office or technical staff. OR Post high school coursework/training in administration, management, accounting, finance, planning, policy analysis, administrative/management analysis, operations research, program evaluation, or similar fields.

PREFERRED: White belt certification in Lean Six Sigma. Coursework in business administration, public administration, or related field of study. Experience with logistical move coordination for a large government agency.

OTHER: A valid Driver's License or authorized independent transportation is required
Knowledge of administration and management principles and practices; research and administrative survey techniques; the principles and practices of budgeting, accounting, and fiscal control; personnel management practices; business computer and communication systems; work planning and organizing; federal and State laws and regulations that govern the work assigned. Ability to: communicate in person, and by telephone, computer, email, and correspondence to exchange information and ideas and to promote agency needs, plans, and objectives; interpret program-administrative requirements, policies, regulations, and other guidelines; interact with immediate supervisor and managers/employees of the employing agency, other governmental and organization representatives, and the public, to gain their cooperation and establish work relationships; conduct research activities and summarize technical data and conclusions into reports; study problem areas, analyze relevant data, and formulate alternative courses of action; interpret and apply directives and instructions pertinent to assigned work; apply management practices, theories, techniques and methodologies; learn the goals, policies, and operations of the employing agency related to assigned work; learn the inter-relationships and communication channels among agency organizational units and operations and the groups served.

Job Details

Date Posted November 16, 2018
Date Closes December 16, 2018
Located In Lincoln, NE
Department NE DHHS
Job Type Full-time Employee
Compensation Hourly Wage
Experience Level Entry Level (0-2 yrs. experience)
Mon: 8 am to 4 pm
Tue: 8 am to 4 pm
Wed: 8 am to 4 pm
Thu: 8 am to 4 pm
Fri: 8 am to 4 pm
SOC Category 43-6014.00 Secretaries and Administrative Assistants, Except Legal, Medical, and Executive
Zipcode 68508

This job offers the following benefits

  • 401(k) Retirement Savings Plan
  • College Savings Plan
  • Dependent-Care Spending Accounts
  • Flexible Spending Accounts
  • Accidental Death and Dismemberment
  • Dental
  • Dependent Life Insurance
  • Employee Assistance Program (EAP)
  • Life Insurance
  • Long-Term Disability
  • Medical
  • Prescription Drug Plan
  • Vision
  • Voluntary Life Insurance
  • Bereavement Pay
  • Credit Union
  • Paid Holidays
  • Paid Vacations
  • Sick Leave
  • Tuition Reimbursement
  • Unpaid Leaves of Absence
  • Wellness Program

This job requires the following skills

  • Administrative Assistant
  • Customer Service
  • Secretarial
  • Office Machine Operations
  • Public Administration - Administration / Office Worker

Course(s) relevant to the skills listed for this position

At a Glance
Enjoy these benefits
  • 401(k) Retirement Savings Plan
  • College Savings Plan
  • Dependent-Care Spending Accounts
  • Flexible Spending Accounts
  • Accidental Death and Dismemberment
  • And More ...