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Human Resource Assistant (Military)

Air Force Civilian Service Topeka, KS

Job Description


The purpose of this position is to perform clerical and technical work supporting military personnel programs, operations, and functions in the State Air National Guard (ANG) Headquarters. Performs clerical and technical work assignments involving difficult and challenging problems and involve results, decisions, and recommendations which significantly affect the military career of individuals. Researches and/or provides factual information regarding directly applicable rules, regulations, procedures, and requirements to provide explanations of actions taken or recommended. Maintains/reviews service records for accuracy. Establishes, maintains, and reviews all required forms, records, and files pertaining to assigned work. Makes additions, revisions, or deletions to records or files to keep them current, and identifies such required changes when reviewing records prepared by others, ensuring their accuracy in accordance with regulations, policies, and procedures. Interviews personnel to obtain additional information as needed to complete records and/or to correct discrepancies. Researches and/or provides factual information regarding directly applicable rules, regulations, procedures, and requirements to provide explanations of actions taken or recommended. As a procedural authority, reviews and analyzes records and reports on a variety of cases, including special action cases such as fraudulent enlistments, assignment or schools with special requirements, removal from active or inactive status, conviction by civil authority, selective retention, and awards and decorations. Insures records are complete and accurate. Performs extensive research and obtains all necessary relevant information regarding complex cases and issues. Forwards cases to the appropriate action officer for final review and decision. Recognizes limited, well-defined and approved alternatives for meeting criteria or justifying exceptions. Researches and provides explanations and interpretations of rules, regulations, procedures, and requirements pertaining to actions taken or recommended. Retrieves data from various information sources, both manual and electronic, for use in answering questions, responding to correspondence, or preparing reports or briefings. Drafts or prepares related correspondence for appropriate signature. Provides advice, instructions, interpretations, as needed to lower echelons. Provides clerical support to ensure efficient office operations. Distributes mail and messages, recording the receipt, suspense, and completion dates as appropriate. Establishes controls and suspense dates and follows up on suspense dates to ensure required actions and responses are made within deadlines. Performs a wide variety of duties such as record keeping, updating manuals on policy and directives, and preparing reports and information in support of the organization's program. Maintains and administers multiple support budgets for the State Headquarters. Maintains all files and records. Receives, inputs, monitors, and records all expenditures. Receives, obligates and disperses funds for accounts. Reconciles and audits accounts. Prepares and submits required reports. Resolves problems, issues, and conflicts within the budgets. Sets up controls to monitor expenses during the year and recommends budget adjustments. Processes orders to include preparation, publication, distribution and tracking of civilian and military travel orders; annual training, special training, and other orders, to include special authorizations. Makes necessary arrangements for conferences, meetings, and travel. Receives visitors and telephone calls for the Assistant AG, Chief of Staff, and the Support Services Officer. Reviews incoming correspondence, publications, regulations, and directives, which may affect the supervisor, or programs within the supervisor's purview. Prepares and reviews outgoing correspondence for proper format, policy, and procedural adherence. Performs other duties as assigned.


General Experience:  Administrative or clerical experience, education, or training which demonstrates the candidate's ability to perform the duties of the position. Experience using computer and automation systems.

GS-07 Specialized Experience: Applicant must have at least 12 months experience in the interpretation and application of regulations, procedures or laws. Experience that provided a working knowledge of administrative functions. Experience performing personnel transactions. Experience working independently and setting priorities with very little supervisory control.   


Substitution of Education for specialized experience Completion of 2 academic years of education in an accredited college or university will satisfy the requirements for GS-4 positions. Only education in excess of the first 60 semester hours (i.e., beyond the second year) is creditable toward meeting the specialized experience requirement. One full academic year of study (30 semester hours) beyond the second year is equivalent to 6 months of specialized experience for GS-5 positions.


Selected applicant must meet the following security requirement option:  2

  1. Applicant must successfully pass an Access National Agency Check + Inquires (ANACI).
  2. Applicant must successfully obtain/maintain a Secret Security Clearance.
  3. Applicant must successfully obtain/maintain a Top Secret Clearance.
  4. Applicant must successfully obtain/maintain a Top Secret Clearance/SCI.

RANK/GRADE REQUIREMENTS: Open to military ranks/grades of E-3 through E-6.


*Assignment to a compatible military position is NOT required for application, but required for appointment.

  • AFSC:  3S0X1, 3S2X1


This position is for the following categories:  1

  1. Enlisted   2. Warrant Officer   3. Officer   4. Non-Dual Status

This position is:  2

  1. Supervisory position   2. Non-Supervisory position


  1. Permanent   2. Indefinite/Reimbursable   3. Indefinite NTE Deployment + 30 days   4. Indefinite NTE 30 SEP 17   5. Temporary


The federal government offers a comprehensive benefits package. Explore the major benefits offered to most federal employees at


Other Information

  • Selecting Supervisor:  Major Amy Blow - (785) 646-1362,
  • This position is indefinite that may convert to permanent in the future without further competition


Job Details

Date Posted July 11, 2018
Date Closes August 10, 2018
Requisition 465637200
Located In Topeka, KS
SOC Category 00-0000.00