-Serves as the primary advisor to the Commander for all unit administrative support functions. Implements IM policies and procedures related to assigned areas of responsibility. Recognizes need, initiates action, directs or personally formulates new administrative policies and procedures, and recommends changes designed to improve administrative efforts or services. Utilizes knowledge of a wide range of rules, procedures and operations to provide administrative support for records protection and safeguarding; electronic records management; e-mail application and training; Privacy Act and Freedom of Information Act requests and training; military personnel and pay actions; correspondence and mail management; and centralized orders and travel processes. Utilizes knowledge of the organization, programs, missions, and functions of the Squadron and its major issues, program goals, objectives, work processes, and administrative operations in performing a wide variety of complex support work requiring analyzing interrelationships with the requirements of customers and other functional areas. Accomplishing the program tasking involves a combination of long-range planning and current operational analysis and measurement. The work is both proactive and reactive in natures and involves multiple tasking and prioritizing of work to meet operational missions based on the commanders intent. Applies practical knowledge of classified mail receipt, storage, distribution, destruction regulations and procedures as well as practical knowledge of means of access to electronic informational resources and training to include the Air Force Electronic Publications Library and other internet sites for regulatory and procedural references. The Nature of the Assignment is such that it requires application of knowledge described above in performing the following administrative support functions for the unit:
-Serves as the unit personnel database and automated orders system coordinator. Ensures guidance, training, support, and assistance are provided to functional areas. Performs duties used to maintain the integrity and security of database elements and information. Ensures access is limited to authorized individuals.
-Plans, organizes, directs, and oversees the implementation of electronic media and computer systems within the section and throughout the administrative functions of the squadron. This includes electronic records management, electronic publications distribution on the LAN, automated maintenance of the base and functional libraries (on computer disks), use and application of computer generated graphics, desktop publication, etc. Ensures electronic records maintained on the LAN are preserved, maintained, and disposed of in accordance with established directives. Manages software application training throughout the unit for administrative systems including electronic mail. Coordinates with the LAN Administrator on individual access rights to LAN-based applications.
-Identifies, maintains, and protects official records. Coordinates and processes requests for records and other documentary materials. Provides research guidance, obtains materials for inquiries or counsels the requester on source. Compiles material for reports and Privacy Act records for submission to higher headquarters. Provides Privacy Act and Freedom of Information Act (FOIA) procedural training.
-Ensures technicians are aware of policies, procedures and practices of senior management as they
relate to the work of the unit. Coordinates training activities for Drill Status Guardsmen. Monitors the training programs for all assigned support services personnel, including Information Management (including Work Group Management), Services, Disaster Preparedness, Security, and Safety personnel.
-Accomplishes or assists in accomplishing a variety of military personnel transactions including appointments, enlistments, separations, promotions, duty assignments, transfers, officer and enlisted evaluations, line of duty actions, security clearances, retirements, applications for school, payroll actions, and other personnel and pay actions, and forwards same to a higher level military personnel or finance office.
**** A more comprehensive detailed description of the position may be found in Position Description "D1746000" in the employing unit or in the Human Resources Office ****