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Management Assistant, GS-0344-07, D1793P01

Air Force Civilian Service Charleston, WV
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Job Description

Duties

Participates in the training, resource management and leadership of all wing/base IM personnel.    Manages,evaluates, tracks and assists those IM personnel assigned Client Support Administrator (CSA) responsibilities. Participates in IM orientation training for new IM hires and upgrade trainees, such as basic personal computer and network training, electronic records management, content management, document security,official mail management, awards program, and IM functional management.   Participates in coordination with wing managers regarding wartime training and tasking of IM personnel resources to ensure that requirements are met.  Supports theInformation Management Functional Manager (IMFM) in identification of IM priorities,tasking, and actions to implement changes.  Monitors the deployment, training, and wartasking of IM personnel.  Provides input to the IMFM on the impact of war plans, deployment plans, and strategic plans on wing/base IM personnel. Implements IMFM workload tasking for wing/base IM personnel to perform on UTA to ensure combat readiness. Advises wing/base units on Enterprise Information Management (EIM) which encompasses a combination of functions and business processes for leveraging information management techniques,accountability, and policies.  Plans,manipulates, and controls information across the Global Information Grid throughout its life cycle to enhance aerospace operations. Executes the wing/base Legacy and Electronic Records Management (ERM) and Records Life Cycle Program as directed by the IMFM for supported organizations according to Air Force directives using automated management systems, instructions, and general guidance from higher headquarters.  Administers electronic records structure, permissions and storage.  Provides assistance and guidance to wing/base customers on retention and disposal of records.  Participates in staff assistance visits to wing/baseInformation management functions.  Develops records disposition schedules and procedures. Operate records staging area for the wing/base. Implements the wing/base Content Management Program acting on guidance from the IMFM.  Provides support on matters concerning official correspondence.  Provides input to policies, programs, and procedures.  Assists IMFM in the management of official Publications and Forms for the wing/group organizations.  Creates wing/base forms and edits base publications.   Provides support to customers in electronic publications and forms program to include basic design,creation, and maintenance. Assists IMFM in the management of the Freedom of Information Act (FOIA) and Privacy Act Programs.   Provides general support in guidance and training concerning information privacy, confidentiality, security, disclosure and sharing of information collected regardless of media. Serves as alternate wing/base Web Master.  Performs internet and intranet web pagemaintenance and creation.  Participates in the management of content for local sites.  Maintains Wing/base home page content.  Assists users with local web site problems,enhancements and policy. Alternates wing/base administrator of the AirForce Portal and manages wing/base presence on the AF Portal. Assists users with Managing and PreparingExecutive Reports (MAPPER), Integrated Automated Orders System (IAOS), and Air National Guard Reserve Order Writing System (AROWS), automated data systems.  Resets passwords and provides general guidance. Performs other duties as assigned.

Qualifications

MINIMUM MILITARY GRADE: E-3         MAXIMUM MILITARY GRADE: E-6

(YOUR RANK MUST BE INCLUDED SOMEWHERE WITHIN YOUR RESUME)

 All personnel applying for this position who do not meet the minimum military grade requirement MUST provide the proper signed memorandum from your respective Military Personnel Office (MILPO for ARNG, FSS for ANG) to prove eligibility to obtain the required grade upon accepting the position.   The memorandum MUST be submitted WITH your application to be considered.

MILITARY COMPATIBILITY:   ENLISTED: 3D0X1, 3D1X1

(ASSIGNMENT TO A COMPATIBLE MILITARY POSITION IS NOT REQUIRED FOR APPLICATION BUT WILL BE REQUIRED WITHIN ONE YEAR FROM DATE OF HIRE IF SELECTED.)

YOU MUST FULLY SUBSTANTIATE IN YOUR OWN WORDS THAT YOU MEET THE REQUIREMENTS LISTED BELOW.  WHEN EXPLAINING MINIMUM REQUIREMENTS AND SPECIALIZED EXPERIENCE YOU MUST GIVE EXAMPLES.  DO NOT COPY FROM THE VACANCY ANNOUNCEMENT OR THE POSITION DESCRIPTION.  EXPLAIN IT IN YOUR OWN WORDS AND GIVE EXAMPLES TO BE CONSIDERED FOR THIS VACANCY.

 

MINIMUM REQUIREMENTS:   Experience, education or training involving administrative or clerical experience (i.e., applying guidelines, rules and regulations to assignments, composing correspondence, researching and compiling information and data, and records administration). Experience using computer and automation systems. 

 

SPECIALIZED EXPERIENCE: Must have at least  12 months experience, education or training evaluating and determining regulatory compliance. Experience using guidelines, methods, precedents and techniques applicable to the specific programs or phases relative to the position. Experience conducting studies, preparing reports, and making changes to eliminate ineffective operations.

BENEFITS

The following Web addresses are provided for your reference to explore the major benefits offered to most Federal employees.

Flexible Spending Accounts - The Federal Flexible Spending Accounts Program (FSAFeds) allows you to pay for certain health and dependent care expenses with pre-tax dollars. Visit: https://www.fsafeds.com/fsafeds/index.asp

Health Insurance - The Federal Employees Health Benefits Program offers over 100 optional plans. Visit: http://www.opm.gov/insure/health/index.asp

Leave - Most Federal employees earn both annual and sick leave. Visit:http://www.opm.gov/oca/leave/index.asp
Life Insurance - The Federal Employees Group Life Insurance Program (FEGLI) offers: Basic Life Insurance plus three types of optional insurance. Visit: http://www.opm.gov/insure/life/index.asp

Long Term Care Insurance - The Federal Long Term Care Insurance Program (FLTCIP) provides long term care insurance for Federal employees and their parents, parents-in-law, step parents, spouses, and adult children. Visit: http://www.ltcfeds.com/

Retirement Program - Almost all new employees are automatically covered by the Federal Employees Retirement System (FERS). FERS is a three-tiered retirement plan. The three tiers are: Social Security Benefits, Basic Benefit Plan, Thrift Savings Plan. Visit: http://www.opm.gov/retire/index.asp

This link provides and overview of the benefits currently offered to Federal employees. http://www.usajobs.gov/EI/benefits.asp


Other Information

ADDITIONAL REQUIREMENTS/CONDITIONS OF EMPLOYMENT:

-Security Clearance: May be required to possess or be eligible to obtain the appropriate security clearance.

-Employment in an excepted service position requires concurrent military assignment to a compatible military position in the West Virginia National Guard in one of the listed occupational specialty (MOS) codes or Air Force specialty codes (AFSC). Assignment to a compatible military position is not required for application but will be required if selected for appointment. If a mandatory course is required for this position, the incumbent will attend the course(s) within one year from the date of hire.

-Individual selected for this position will be required to sign up for direct deposit/electronic fund transfer upon appointment.

-Males born after December 31 1959 must be registered with the Selective Service Systems to be employed by the Federal Government.

-Military membership in the appropriate service, wearing of the uniform appropriate to the service, and federally recognized grade are requirements for appointment in the excepted service. As a condition of employment, all National Guard Military Technicians are appointed in the excepted service under the authority of 32 U.S.C. 709, and are required to serve a one (1) year trial period.

-Veterans preference does not apply to National Guard Technician positions in accordance with Title 32 U.S.C. 709 (f).

-Military technicians are ineligible for military enlistment, retention, and student loan repayment bonuses, accepting a technician position may terminate these military incentives. Contact Incentive Specialist for current policy.

-The Uniformed Services Employment and Reemployment Rights Act of 1994 (USERRA, 38 U.S.C. §§ 4301 4335) prohibits discrimination because of past, current, or future military obligations in hiring, promotion, reemployment, termination and benefits.

-Applicant must possess the appropriate ASVAB scores and must meet all medical requirements to be eligible for this position.

-Must be able to report to work within 60 days, unless deployed or unless prior arrangements have been coordinated and approved by management.




Job Details

Date Posted December 6, 2017
Date Closes January 5, 2018
Requisition 462244100
Located In Charleston, WV
SOC Category 00-0000.00
Location