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Administrative Assistant, GS-0303-07, D1526000

Air Force Civilian Service Charleston, WV
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Job Description

Duties

This position is located in the Air Commanders Office. The purpose of the position is to provide technical and administrative assistance for programs within the Air Commanders area of responsibility. This support is provided to the Air Commander,
Vice Commander, and Chief of Staff or Community Manager.Assists in managing the Internal Management Control Program (IMPC). Gathers and organizes IMCP material, establishes a suspense system, drafts the annual wing plan, and provides accurate information regarding changes in the program and in the status of the IMCP submission by managers. Coaches managers, identifies trends, and develops analysis tools using data from the reports. Advises of systematic strengths and weaknesses. Drafts reports for Air Commanders approval and submission to the Adjutant General, United States Property and Fiscal Office (USPFO), Air Force Audit Agency (AFAA), and National Guard Bureau (NGB). Assists the Commander, Vice Commander and Wing Inspector General with planning and coordination of the Command Inspection program. Assists in the
development of inspection schedules; coordination of timetables with staff directorates and major commands; development of areas of inspection through analysis of prior inspection reports and identification of previous problem areas. Oversees the Officer Evaluation Program. Monitors suspense dates for submission of Officer Performance Reports (OPRs) to the Vice Commander and Wing Executive Officer. Reviews OPRs for accuracy prior to signature by the command element. Coordinates extension of established suspense dates with the Military Personnel Section. Provides the Air Commander with status of all OPRs and provides assistance to subordinate units when necessary.Assists in the development of policy letters which may require researching applicable directives from higher authority, to ensure conflict will not result from issuance of new policy. Coordinates draft policy with other staff directorates prior to submission for final review and approval.  When assigned by the Air Commander, supports unit personnel in their computer needs by answering routine questions and bringing issues and problems to the attention of Information Management personnel. Documents problems and records trends. Obtains assistance from Workgroup Manager (WGM) to explain complex network concepts. Installs or requests assistance to install and configure application software to run on stand-alone computers or networked systems. Maintains and administers multiple support budgets for the Air Commanders Office. Maintains all files and records. Receives, inputs, monitors, and records all expenditures. Receives, obligates and disperses funds for accounts.  Processes orders for the section, to include preparation, publication, distribution and tracking of civilian and military travel orders; annual training, special training, and other orders, to include special authorizations. Reconciles the orders process with the workday accounting program to ensure validation of orders requirements to include workday management. All transactions are tracked and recorded for reconciliation
and audit. Prepares and submits required budget reports.  Maintains personal contact with functional managers to discuss administrative practices and services, provide technical advice, and guidance, and recommend methods and procedures where necessary. Advises other administrative personnel of latest directives regarding administrative procedures. Provides information, explains the application of regulations, and resolves problems with contacts as they relate to administrative functions.  Controls access to the Air Commander and/or Vice Air Commander. Maintains their calendar and schedule of appointments. Makes all necessary arrangements for conferences, meetings, and travel. Receives visitors and telephone calls for the Air Commander and/or Vice Commander.  Reviews incoming correspondence, publications, regulations, and directives, which may affect the supervisor, or programs within the supervisors purview. Determines distribution and routing of incoming correspondence. Prepares and reviews outgoing correspondence for proper format, policy, and procedural adherence. Maintains office files of correspondence, directives, regulations, and other information.  Provides for control of all classified documents for the Command Administrative Office. Insures that documents are properly logged and safeguarded.  Performs other duties as assigned.

Qualifications

MINIMUM MILITARY GRADE: E-3        MAXIMUM MILITARY GRADE: E-6

(YOUR RANK MUST BE INCLUDED SOMEWHERE WITHIN YOUR RESUME)

 All personnel applying for this position who do not meet the minimum military grade requirement MUST provide the proper signed memorandum from your respective Military Personnel Office (MILPO for ARNG, FSS for ANG) to prove eligibility to obtain the required grade upon accepting the position.   The memorandum MUST be submitted WITH your application to be considered.

MILITARY COMPATIBILITY:  ENLISTED: 3D1X1, 3A1X1

(ASSIGNMENT TO A COMPATIBLE MILITARY POSITION IS NOT REQUIRED FOR APPLICATION BUT WILL BE REQUIRED WITHIN ONE YEAR FROM DATE OF HIRE IF SELECTED.)

YOU MUST FULLY SUBSTANTIATE IN YOUR OWN WORDS THAT YOU MEET THE REQUIREMENTS LISTED BELOW.  WHEN EXPLAINING MINIMUM REQUIREMENTS AND SPECIALIZED EXPERIENCE YOU MUST GIVE EXAMPLES.  DO NOT COPY FROM THE VACANCY ANNOUNCEMENT OR THE POSITION DESCRIPTION.  EXPLAIN IT IN YOUR OWN WORDS AND GIVE EXAMPLES TO BE CONSIDERED FOR THIS VACANCY.

 

MINIMUM REQUIREMENTS: Administrative or clerical experience, education, or training which demonstrates the candidates ability to perform the duties of the position. Experience using computer and automation systems.

 

SPECIALIZED EXPERIENCE: Must have at least 12 months experience in the interpretation and application of regulations, procedures or laws.  Experience that provided a working knowledge of administrative functions. Experience demonstrating the ability to advise lower graded employees. Experience working independently and setting priorities with very little supervisory control.  

BENEFITS

The following Web addresses are provided for your reference to explore the major benefits offered to most Federal employees.

Flexible Spending Accounts - The Federal Flexible Spending Accounts Program (FSAFeds) allows you to pay for certain health and dependent care expenses with pre-tax dollars. Visit: https://www.fsafeds.com/fsafeds/index.asp

Health Insurance - The Federal Employees Health Benefits Program offers over 100 optional plans. Visit: http://www.opm.gov/insure/health/index.asp

Leave - Most Federal employees earn both annual and sick leave. Visit:http://www.opm.gov/oca/leave/index.asp
Life Insurance - The Federal Employees Group Life Insurance Program (FEGLI) offers: Basic Life Insurance plus three types of optional insurance. Visit: http://www.opm.gov/insure/life/index.asp

Long Term Care Insurance - The Federal Long Term Care Insurance Program (FLTCIP) provides long term care insurance for Federal employees and their parents, parents-in-law, step parents, spouses, and adult children. Visit: http://www.ltcfeds.com/

Retirement Program - Almost all new employees are automatically covered by the Federal Employees Retirement System (FERS). FERS is a three-tiered retirement plan. The three tiers are: Social Security Benefits, Basic Benefit Plan, Thrift Savings Plan. Visit: http://www.opm.gov/retire/index.asp

This link provides and overview of the benefits currently offered to Federal employees. http://www.usajobs.gov/EI/benefits.asp


Other Information

ADDITIONAL REQUIREMENTS/CONDITIONS OF EMPLOYMENT:

-Security Clearance: May be required to possess or be eligible to obtain the appropriate security clearance.

-Employment in an excepted service position requires concurrent military assignment to a compatible military position in the West Virginia National Guard in one of the listed occupational specialty (MOS) codes or Air Force specialty codes (AFSC). Assignment to a compatible military position is not required for application but will be required if selected for appointment. If a mandatory course is required for this position, the incumbent will attend the course(s) within one year from the date of hire.

-Individual selected for this position will be required to sign up for direct deposit/electronic fund transfer upon appointment.

-Males born after December 31 1959 must be registered with the Selective Service Systems to be employed by the Federal Government.

-Military membership in the appropriate service, wearing of the uniform appropriate to the service, and federally recognized grade are requirements for appointment in the excepted service. As a condition of employment, all National Guard Military Technicians are appointed in the excepted service under the authority of 32 U.S.C. 709, and are required to serve a one (1) year trial period.

-Veterans preference does not apply to National Guard Technician positions in accordance with Title 32 U.S.C. 709 (f).

-Military technicians are ineligible for military enlistment, retention, and student loan repayment bonuses, accepting a technician position may terminate these military incentives. Contact Incentive Specialist for current policy.

-The Uniformed Services Employment and Reemployment Rights Act of 1994 (USERRA, 38 U.S.C. §§ 4301 4335) prohibits discrimination because of past, current, or future military obligations in hiring, promotion, reemployment, termination and benefits.

-Applicant must possess the appropriate ASVAB scores and must meet all medical requirements to be eligible for this position.

-Must be able to report to work within 60 days, unless deployed or unless prior arrangements have been coordinated and approved by management.





Job Details

Date Posted November 5, 2017
Date Closes December 5, 2017
Requisition 462248200
Located In Charleston, WV
SOC Category 00-0000.00
Location