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ADMINISTRATIVE OFFICER

Air Force Civilian Service Springfield, IL
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Job Description

Duties

**This is NOT an all-inclusive list of duties.**

Serves as the principal full-time representative and spokesperson of the Air National Guard senior leadership on the Adjutant Generals joint Army/Air National Guard state headquarters staff.   Also serves as the senior ANG manager of the major statewide programs conducted under the direction of the Adjutant General and for the National Guard Bureau.  Acts in the absence of or for the Adjutant General or Assistant Adjutant General in all ANG matters.

Advises on complex and sensitive issues in the areas of logistics, C4, manpower and personnel, strength management and other support functions related to mission operations.  Monitors the effectiveness of programs through inspection, observation, report review or analysis.  Develops and recommends policy that is consistent with the guidance of the Adjutant General.  Resolves difficult and sensitive mission oriented problems identified through audits, inspections, complaints or investigations. 

Formulates and develops long-range plans and programs and short-term strategic plans.  Serves as the state executive responsible for the development of state long-range plans that correlate with USAF and ANG integrated planning processes.  Responsibilities include team approaches to planning using a wide range of resources and people from varied weapon systems and disciplines within the ANG.  Developed plans serve as the long-range guide for the Adjutant General, Assistant Adjutant and civilian officials in determining future needs and requirements for the State Air National Guard. 

Applies thorough and extensive knowledge of USAF/ANG organizational structures, missions, and objectives in the management of ANG mission programs.  Supervises state headquarters full-time staff.  Ensures operational units are provided with adequate guidance, manpower, resources and facilities to support both federal (wartime) and state (domestic) missions. 

Initiates contacts and maintains liaison with public officials, civic groups, other reserve component activities, unit advisors and staff representatives.  Develops and prepares analysis and recommendations requested by legislative and other public officials.  Responds to congressional, state legislative or other public officials requests for information or constituent inquiries.  Coordinates news releases and other media events on items of interest to the Air National Guard members and the community. 

Develops and institutes force management plans and programs that insure the units meet future federal and state readiness and mission needs.   Responsibilities include determining state recruitment and retention goals to meet mission requirements.    

Maintains liaison between the NGB Air Surgeon and medical units within the state.  Keeps the State Air Surgeon informed of current and proposed Air Force and National Guard Bureau medical and health services policies.  Researches and recommends command actions on medical waivers.  Acts as focal point for all environmental issues and compliance matters within the State ANG. 

Manages State ANG diversity program.  Formulates policies and procedures that ensure units are representative of the diverse populations that are represented in communities and demographic areas.  Meets with representatives and officials of minority organizations in order to foster a positive recruitment and retention arena. 

Represents the Adjutant General at meetings and conferences.  Meets with senior military officers and civilians in regard to statewide activities and projects. 

Ensures compliance with local and higher headquarters policies and technical adequacy of information furnished.  Directs changes as required.  Designates survey officers, monitors their work, and forwards reports of survey to the appointing/approving authority.  Reviews correspondence prepared with and for local and higher headquarters.  Conducts staff assistance visits to subordinate units on a regular basis.  Reviews and approves state headquarters travel. 

Directly, and through a subordinate supervisor, manages federal and state employees of the State headquarters.  May supervise full-time employees at geographically separated units (GSU) if approved by the Adjutant General or his designated representative.   Interviews prospective federal and state employees of the State Headquarters. 

Qualifications

EXPERIENCE REQUIREMENTS: EACH APPLICANT MUST FULLY SUBSTANTIATE IN THEIR OWN WORDS- THAT THEY MEET THE REQUIREMENTS OF THE SPECIALIZED EXPERIENCE LISTED BELOW; OTHERWISE, THE APPLICANT WILL BE CONSIDERED UNQUALIFIED FOR THIS POSITION. DO NOT COPY FROM THE VACANCY ANNOUNCEMENT OR THE POSITION DESCRIPTION.

General Experience:  Experience, education or training in managing or directing, one or more programs, including appropriate supporting service organizations. Supervisory, managerial, professional or technical work experience and/or training which has provided knowledge of management principles, practices, methods and techniques. Experience using computer and automation systems.

                                                    

Specialized Experience:  GS-14 level - Must have at least 36 months experience, education or training analyzing problems, identifying significant factors, gathering pertinent data and recognizing solutions. Experience preparing reports, plans, policies and various correspondence. Experience evaluating objectives and develop plans to facilitate the availability and effective utilization of various resources. Experience utilizing the organization, its mission and the organizational staff procedures. Experience using quantitative and qualitative techniques for analyzing and measuring the effectiveness, efficiency and productivity of administrative and technical programs. Experience developing the mission and work processes of programs throughout the military organization and multi-level agencies. Experience in analytical and investigative techniques. In addition to specialized experience, must also possess 36 months experience in managing the function of the work to be performed. Experience which includes leading, directing and assigning work of personnel.

Applicant must have 12 months experience equivalent to the next lower grade in order to be considered for this position.

                                                                                     

Quality of Experience Length of time is not of itself qualifying. Candidates experience should be evaluated on the basis of duties performed rather than strictly on the rank of the individual; however, established compatibility criteria/assignments must be followed. The applicants record of experience, training, and education must show possession of the knowledge, skills, and abilities needed to fully perform the duties of the position to be filled.

Military Requirements Military skill set is determined by AFSC requirements. Upon selection, individuals must be assigned to a compatible military AFSC in accordance with statutes and National Guard Bureau regulations and must obtain/maintain all requirements of the AFSC.

Other Requirements For positions requiring the operation of motor vehicles, candidates must have a valid state drivers license for the state in which they live or are principally employed.

 

Participation in direct deposit is mandatory.

BENEFITS

The following Web addresses are provided for your reference to explore the major benefits offered to most Federal employees.


Main site for new federal employees - http://www.opm.gov/insure/new_employ/index.asp


Flexible Spending Accounts - This Program allows you to pay for certain health and dependent care expenses with pre-tax dollars. For additional information visit: https://www.fsafeds.com/fsafeds/index.asp


Health Insurance - The FEHB Program offers over 100 optional plans. For additional information visit: http://www.opm.gov/insure/health/index.asp


Leave - Most Federal employees earn both annual and sick leave. For additional information visit: http://www.opm.gov/oca/leave/index.asp

Life Insurance - The FEGLI Program offers Basic Life Insurance plus three types of optional insurance, for additional information visit: http://www.opm.gov/insure/life/index.asp


Long Term Care Insurance - The FLTCIP provides long term care insurance for Federal employees and their parents, parents-in-law, stepparents, spouses, and adult children. For additional information visit: http://www.ltcfeds.com/


Retirement Program - Almost all new employees are automatically covered by the Federal Employees Retirement System (FERS). FERS is a three-tiered retirement plan. The three tiers are: Social Security Benefits, Basic Benefit Plan, Thrift Savings Plan. For additional information visit: http://www.opm.gov/retire/index.asp


Other Information

1. If you are a male applicant who was born after 12/31/59 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency.
2. Please do not send/fax/courier/email any applications or resumes to the National Guard Human Resources Office. You must apply on-line or fax your application to the fax number listed in this announcement with the prescribed Cover Letter. The Human Resources Office can only process materials received through USAJOBS.









Job Details

Date Posted November 5, 2017
Date Closes December 5, 2017
Requisition 464829100
Located In Springfield, IL
SOC Category 00-0000.00
Location