DUTIES AND RESPONSIBILITIES:
1. Assists in managing the Internal Management Control Program (IMPC). Gathers and organizes IMCP material, establishes a suspense system, drafts the annual wing plan, and provides accurate information regarding changes in the program and in the status of the IMCP submission by managers. Coaches managers, identifies trends, and develops analysis tools using data from the reports. Advises of systematic strengths and weaknesses. Drafts reports for Air Commanders approval and submission to the Adjutant General, United States Property and Fiscal Office (USPFO), Air Force Audit Agency (AFAA), and National Guard Bureau (NGB).
2. Assists the Commander, Vice Commander and Wing Inspector General with planning and coordination of the Command Inspection program. Assists in the development of inspection schedules; coordination of timetables with staff directorates and major commands; development of areas of inspection through analysis of prior inspection reports and identification of previous problem areas. Reviews after action reports submitted by units to help identify ongoing problem areas. Coordinates review of reports with the Inspector General when requested.
3. Oversees the Officer Evaluation Program. Monitors suspense dates for submission of Officer Performance Reports (OPRs) to the Vice Commander and Wing Executive Officer. Reviews OPRs for accuracy prior to signature by the command element. Coordinates extension of established suspense dates with the Military Personnel Section. Provides the Air Commander with status of all OPRs and provides assistance to subordinate units when necessary.
4. Assists in the development of policy letters which may require researching applicable directives from higher authority, to ensure conflict will not result from issuance of new policy. Coordinates draft policy with other staff directorates prior to submission for final review and approval.
5. When assigned by the Air Commander, supports unit personnel in their computer needs by answering routine questions and bringing issues and problems to the attention of Information Management personnel. Documents problems and records trends. Obtains assistance from Workgroup Manager (WGM) to explain complex network concepts. Installs or requests assistance to install and configure application software to run on stand-alone computers or networked systems. Maintains automated configuration control files and registers software to the installation. Requests installation and maintenance of microcomputers, printers and peripheral equipment. Performs limited maintenance and troubleshooting or obtains assistance of WGM to resolve hardware problems. Briefs new personnel on computer operations and performs demonstrations as required.
6. Maintains and administers multiple support budgets for the Air Commanders Office. Maintains all files and records. Receives, inputs, monitors, and records all expenditures. Receives, obligates and disperses funds for accounts. Reconciles and audits accounts. Prepares and submits required reports. Resolves problems, issues, and conflicts within the budgets.
7. Processes orders for the section, to include preparation, publication, distribution and tracking of civilian and military travel orders; annual training, special training, and other orders, to include special authorizations. Reconciles the orders process with the workday accounting program to ensure validation of orders requirements to include workday management. All transactions are tracked and recorded for reconciliation and audit. Prepares and submits required budget reports.
8. Maintains personal contact with functional managers to discuss administrative practices and services, provide technical advice, and guidance, and recommend methods and procedures where necessary. Advises other administrative personnel of latest directives regarding administrative procedures. Provides information, explains the application of regulations, and resolves problems with contacts as they relate to administrative functions.
9. Controls access to the Air Commander and/or Vice Air Commander. Maintains their calendar and schedule of appointments. Makes all necessary arrangements for conferences, meetings, and travel. Receives visitors and telephone calls for the Air Commander and/or Vice Commander.
10. Reviews incoming correspondence, publications, regulations, and directives, which may affect the supervisor, or programs within the supervisors purview. Determines distribution and routing of incoming correspondence. Prepares and reviews outgoing correspondence for proper format, policy, and procedural adherence. Maintains office files of correspondence, directives, regulations, and other information.
11. Provides for control of all classified documents for the Command Administrative Office. Insures that documents are properly logged and safeguarded.
12. Performs other duties as assigned.