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Administrative Assistant (D1526000)

Air Force Civilian Service Belle Chasse, LA
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Job Description

Duties

DUTIES AND RESPONSIBILITIES:

1. Assists in managing the Internal Management Control Program (IMPC). Gathers and organizes IMCP material, establishes a suspense system, drafts the annual wing plan, and provides accurate information regarding changes in the program and in the status of the IMCP submission by managers. Coaches managers, identifies trends, and develops analysis tools using data from the reports. Advises of systematic strengths and weaknesses. Drafts reports for Air Commanders approval and submission to the Adjutant General, United States Property and Fiscal Office (USPFO), Air Force Audit Agency (AFAA), and National Guard Bureau (NGB).

2. Assists the Commander, Vice Commander and Wing Inspector General with planning and coordination of the Command Inspection program. Assists in the development of inspection schedules; coordination of timetables with staff directorates and major commands; development of areas of inspection through analysis of prior inspection reports and identification of previous problem areas. Reviews after action reports submitted by units to help identify ongoing problem areas. Coordinates review of reports with the Inspector General when requested.

3. Oversees the Officer Evaluation Program. Monitors suspense dates for submission of Officer Performance Reports (OPRs) to the Vice Commander and Wing Executive Officer. Reviews OPRs for accuracy prior to signature by the command element. Coordinates extension of established suspense dates with the Military Personnel Section. Provides the Air Commander with status of all OPRs and provides assistance to subordinate units when necessary.

4. Assists in the development of policy letters which may require researching applicable directives from higher authority, to ensure conflict will not result from issuance of new policy. Coordinates draft policy with other staff directorates prior to submission for final review and approval.

5. When assigned by the Air Commander, supports unit personnel in their computer needs by answering routine questions and bringing issues and problems to the attention of Information Management personnel. Documents problems and records trends. Obtains assistance from Workgroup Manager (WGM) to explain complex network concepts. Installs or requests assistance to install and configure application software to run on stand-alone computers or networked systems. Maintains automated configuration control files and registers software to the installation. Requests installation and maintenance of microcomputers, printers and peripheral equipment. Performs limited maintenance and troubleshooting or obtains assistance of WGM to resolve hardware problems. Briefs new personnel on computer operations and performs demonstrations as required.

6. Maintains and administers multiple support budgets for the Air Commanders Office. Maintains all files and records. Receives, inputs, monitors, and records all expenditures. Receives, obligates and disperses funds for accounts. Reconciles and audits accounts. Prepares and submits required reports. Resolves problems, issues, and conflicts within the budgets.

7. Processes orders for the section, to include preparation, publication, distribution and tracking of civilian and military travel orders; annual training, special training, and other orders, to include special authorizations. Reconciles the orders process with the workday accounting program to ensure validation of orders requirements to include workday management. All transactions are tracked and recorded for reconciliation and audit. Prepares and submits required budget reports.

8. Maintains personal contact with functional managers to discuss administrative practices and services, provide technical advice, and guidance, and recommend methods and procedures where necessary. Advises other administrative personnel of latest directives regarding administrative procedures. Provides information, explains the application of regulations, and resolves problems with contacts as they relate to administrative functions.

9. Controls access to the Air Commander and/or Vice Air Commander. Maintains their calendar and schedule of appointments. Makes all necessary arrangements for conferences, meetings, and travel. Receives visitors and telephone calls for the Air Commander and/or Vice Commander.

10. Reviews incoming correspondence, publications, regulations, and directives, which may affect the supervisor, or programs within the supervisors purview. Determines distribution and routing of incoming correspondence. Prepares and reviews outgoing correspondence for proper format, policy, and procedural adherence. Maintains office files of correspondence, directives, regulations, and other information.

11. Provides for control of all classified documents for the Command Administrative Office. Insures that documents are properly logged and safeguarded.

12. Performs other duties as assigned.

Qualifications

GENERAL EXPERIENCE: Experience, education, or training (administrative or clerical) which demonstrates the candidates ability to perform the duties of the position; and in using computer and automation systems.

SPECIALIZED EXPERIENCE: Must have at least Twelve (12) months experience in the interpretation and application of regulations, procedures or laws; that provided a working knowledge of administrative functions; demonstrating the ability to advise lower graded employees; and working independently and setting priorities with very little supervisory control which provided the candidate with the Knowledge, Skills, and Abilities listed below.

KSAs:

I: Knowledge of an extensive body of program analysis technical rules, guidelines, regulations, and precedents to provide sound recommendations to the Air Commander.

II: Knowledge of the duties, priorities, commitments, basic policies, and program goals of the organization sufficient to perform comprehensive administrative support assignments.

III: Knowledge of general office automation software, practices, and procedures to design or develop detailed charts and graphs. Competitive level proficiency in typing to accomplish word processing and office automation tasks.

IV: Skill in applying basic data gathering techniques in order to develop trends and analysis tools using data from reports.

MILITARY REQUIREMENTS: Selected candidates will be required to be in a compatible military grade prior to the effective date of placement. Selectee must also be in a compatible military assignment (MOS/AFSC) prior to the effective date of placement.

Compatible Military Grades & Assignments:

·         ENLISTED: 3A1X1, 3D1X1;

***LOUISIANA NATIONAL GUARD MEMBERS Acceptance of this position may result in the loss of contracted incentive(s). For further details, contact the LANG State Incentive Manager, at  (504) 391-8336***

 

Participation in direct deposit is mandatory.

 

SECURITY CLEARANCE: Must maintain an appropriate level of security clearance.

BENEFITS

The following Web addresses are provided for your reference to explore the major benefits offered to most Federal employees.


Main site for new federal employees - http://www.opm.gov/insure/new_employ/index.asp


Flexible Spending Accounts - This Program allows you to pay for certain health and dependent care expenses with pre-tax dollars. For additional information visit: https://www.fsafeds.com/fsafeds/index.asp


Health Insurance - The FEHB Program offers over 100 optional plans. For additional information visit: http://www.opm.gov/insure/health/index.asp


Leave - Most Federal employees earn both annual and sick leave. For additional information visit: http://www.opm.gov/oca/leave/index.asp

Life Insurance - The FEGLI Program offers Basic Life Insurance plus three types of optional insurance, for additional information visit: http://www.opm.gov/insure/life/index.asp


Long Term Care Insurance - The FLTCIP provides long term care insurance for Federal employees and their parents, parents-in-law, stepparents, spouses, and adult children. For additional information visit: http://www.ltcfeds.com/


Retirement Program - Almost all new employees are automatically covered by the Federal Employees Retirement System (FERS). FERS is a three-tiered retirement plan. The three tiers are: Social Security Benefits, Basic Benefit Plan, Thrift Savings Plan. For additional information visit: http://www.opm.gov/retire/index.asp


Other Information

1. If you are a male applicant who was born after 12/31/59 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency.

2. Please do not send/fax/courier/email any applications or resumes to the National Guard Human Resources Office.  You must apply on-line or fax your application to the fax number listed in this announcement with the prescribed Cover Letter. The Human Resources Office can only process materials received through USAJOBS.

Job Details

Date Posted October 5, 2017
Date Closes November 4, 2017
Requisition 466555100
Located In Belle chasse, LA
SOC Category 00-0000.00
Location