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Purchasing Agent

Air Force Civilian Service Garden City, GA
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Job Description

Duties

The following list of duties is not conclusive but provides a brief snapshot of the duties that may be required of this position:

  •  Performs detailed review of purchase requests for specialized supplies, equipment, services, or commercial requirements in terms of adequacy, consistency, unrestrictiveness of specifications or descriptions, compliance with administrative requirements, and certification of funds.
  • Reviews purchase request for specialized requirements such as components needed for repair, specialized equipment such as engineering equipment, or alterations and repairs to roads and buildings.
  • Reviews specifications outlined by customer to ensure inform
  • ation pertaining to the performance period, contractors obligations, and products expected, etc., are clear and adequate.
  • Obtains or develops source list of responsible contractors.
  • Coordinates with Small Business Specialists.
  • Solicits oral or written quotes.
  • Calls vendors to get oral quotes when delivery is urgent or items are well known.
  • Receives and reviews formal bids and quotes.
  • Reviews quotes for price reasonableness and determines if requirements for competition have been met.
  • Prepares award documentation and performs post award follow-up.
  • Selects and uses the appropriate method to confirm or place the order primarily by using a purchase order or may occasionally use a delivery order on purchases against an established contract; a blanket purchase agreement for contracts negotiated and agreed to in advance for repetitive needs; and government credit card procedures when applicable.
  • Maintains accurate purchase information in the procurement automated system on purchasing information.
  • Codes and inputs revised unit prices, purchase description changes, revised delivery dates, and cancellation data so that accurate information is available to users. Reviews computer output products to ensure accuracy.   
  • Performs other duties as assigned.

     

Qualifications

General Experience: Applicant must have experience in clerical, administrative or technical work which demonstrated knowledge of purchasing procedures, practices, or regulations; or experience which demonstrates ability to meet and deal satisfactorily with others.

Specialized Experience: Applicant must have at least 12 months specialized experience using a variety of purchasing procedures to acquire supplies, services, furniture, and equipment. Experience with awarding and signing routine purchase contracts. Experience applying previously acquired procurement training to make open market awards for supplies and services.

Knowledge, Skills and Abilities (KSAs): Applicants who meet the eligibility requirements will be further evaluated by the Selecting Official based on the following KSAs considered essential to perform the duties and responsibilities of this position.

  • Knowledge of solicitation or purchasing methods, such as would be acquired through extended training or experience, to make competitive or sole source small purchases that involve collecting data to determine price reasonableness for new items, preparing detailed written solicitations, tailoring special terms and conditions, or other matters of similar complexity.
  • Skill in analyzing descriptions that have unique aspects and many critical characteristics to identify problem areas in specifications or work statements, determine if quotations are responsive, or decide if substitutions are acceptable or should be referred to other personnel for further review.
  • Knowledge of price analysis techniques to evaluate prices or costs for requirements with inadequate price history or evaluate allowable charges for requirements involving special cost features (e.g., per diem, lodging rates, and airfare for purchases that require on-site repair service by non local vendors).
  • Knowledge of various acquisition clauses, such as those pertaining to inspection, acceptance, packaging, or testing to select or tailor clauses for purchases that involve special handling.
  • Knowledge of post award procedures to discuss equitable price adjustments for modifications to a purchase order, determine whether to recommend termination of an accepted purchase order for convenience, or perform similar actions.
  • Skill in solving practical problems relating to supplies, services, and/or contracting as they relate to the development of specifications or to contract administration involving product quality.
  • Skill in dealing with others in a work relationship to present information orally and to accomplish a given purpose.
  • Ability to communicate effectively, both orally or in writing.

Other Requirements: For positions requiring a security clearance (Secret or Top Secret) the applicant must posses or be able to obtain a clearance within one year of appointment. 

National Guard Compatibility: Once an applicant is selected and prior to being placed in the technician Purchasing Agent position, the selectee must be assigned 165th Mission Support Group in the Georgia Air National Guard as an Enlisted in 6C051:  Rank inversion is strictly prohibited.

Wear of the Air Force uniform as prescribed by AFR/NGB/GA NGR is required for incumbent of this position.  Acceptance of this position constitutes concurrence with this requirement as a condition of employment.

BENEFITS

The following Web addresses are provided for your reference to explore the major benefits offered to most Federal employees.
Main site for new federal employees - http://www.opm.gov/insure/new_employ/index.asp
Flexible Spending Accounts - This Program allows you to pay for certain health and dependent care expenses with pre-tax dollars. For additional information visit: https://www.fsafeds.com/fsafeds/index.asp
Health Insurance - The FEHB Program offers over 100 optional plans. For additional information visit: http://www.opm.gov/insure/health/index.asp
Leave - Most Federal employees earn both annual and sick leave. For additional information visit: http://www.opm.gov/oca/leave/index.asp

Life Insurance - The FEGLI Program offers Basic Life Insurance plus three types of optional insurance, for additional information visit: http://www.opm.gov/insure/life/index.asp
Long Term Care Insurance - The FLTCIP provides long term care insurance for Federal employees and their parents, parents-in-law, stepparents, spouses, and adult children. For additional information visit: http://www.ltcfeds.com/
Retirement Program - Almost all new employees are automatically covered by the Federal Employees Retirement System (FERS). FERS is a three-tiered retirement plan. The three tiers are: Social Security Benefits, Basic Benefit Plan, Thrift Savings Plan. For additional information visit: http://www.opm.gov/retire/index.asp.


Other Information

Males born after 31 December 1959 must be registered or exempt from Selective Service (see www.sss.gov).

Job Details

Date Posted October 5, 2017
Date Closes November 4, 2017
Requisition 465360100
Located In Garden city, GA
SOC Category 00-0000.00

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