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QUALITY ASSURANCE ANALYST

Air Force Civilian Service Montgomery, AL
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Job Description

Duties

ALABAMA AIR NATIONAL GUARD MEMBERSHIP IS REQUIRED: This is an excepted position that requires membership in a compatible military assignment in the Alabama Air National Guard. Selectee will be required to wear the military uniform. Acceptance of an excepted position constitutes concurrence with these requirements as a condition of employment. Applicants who are not currently a member of the Alabama Air National Guard must be eligible for immediate membership and employment in the Alabama Air National Guard in the military grade listed in this announcement.
AREA OF CONSIDERATION FOR ALABAMA AIR NATIONAL GUARD POSITIONS:
AREA 1:
All permanent Alabama Air National Guard civilian excepted technicians currently employed.
AREA 2: All drill status/M-day personnel in the Alabama Air National Guard.
AREA 3: All U.S. citizens or individuals eligible for membership in the Alabama Air National Guard.
1. Provides administrative oversight of the Quality Assurance (QA) Program. Provides technical assistance and advice to the Financial Manager (FM) and staff. Examines all areas to determine the effectiveness of procedures and also determines if supervisors are recording quality data upon which accurate management conclusions and decisions are based. Ensures effective and efficient quality standards and internal controls are in place at base level operations. Ensures the unit is performing in accordance with established standards. Researches, develops, modifies, and maintains qualitative standards for use in evaluating and monitoring performance indicators. Uses verifiable and objective measures and develops statistically reliable and valid measures whenever possible. Provides technical internal control advice on military pay, civilian pay, travel pay, disbursing and collection, accounting, vendor and contract pay, budget, and systems administration. Maintains a schedule of all reports, audits, inspections, and internal control reviews. (40%)
2. Independently conducts various reviews to assess organizational performance. Manages self-inspection programs. Examines all pay-related and accounting and financial functions to ensure internal accounting systems and administrative controls are sufficient to reasonably ensure all obligations and payments comply with applicable laws. Ensures funds are safeguarded against waste, loss and misappropriation, and all remittances and payments are properly accounted. Reviews military pay vouchers, travel payments, and entitlement documents to ensure supporting documents are applicable and valid. Perform post-audit voucher review. Works closely with the financial management staff to extract needed information for targeting and studying suspected potential weaknesses. Identifies existing and potential material weaknesses and works with affected officials to develop a schedule of corrections. Understands and identifies material weaknesses in this context relate to the monetary value and the perceived command, public, or political sensitivity associated with a particular function. Monitors access levels and dual access to financial systems and prepares or oversees the preparation of all internal control reports. Examines all functional areas and determines the effectiveness of procedures, the integrity of financial and accounting data, and other decision-support criteria used by management. Ensures quality assurance standards and internal controls are in place within the comptroller office and reports discrepancies to the FM. (30%)
3. Focal point for fraud prevention. Reviews retrieval data provided by the local systems branch to screen for any unauthorized access level or dual access between the payable systems and the general accounting system. Reports discrepancies to the FM for further research. (5%)
4. Based on general supervisory guidance, reviews and coordinates, with management and affected supervisors, new or modified applications affecting automated systems. Identifies needed system changes and conducts system change tests to ensure changes produce the desired matches such as, duplicate payments, collections, and reconciliations. Responsible for analyzing findings and recommendations. Reports discrepancies to the FM.(5%)
5. Gathers data, tracks discrepancies, prepares trend charts, and facilitates discussions with personnel at financial or QA meetings. Ensures all open discrepancies are consistently and aggressively addressed and resolved through completion. Prepares monthly Discrepancy Tracking Report to management for review. (5%)
6. Cross-feeds various reports and bulletins, on a routine basis, through various electronic communications such as, emails and websites throughout the Wing financial management community. (5%)
7. Facilitates monthly QA meetings and prepares minutes. (5%)
8. Based on study results, determines need for refresher and supplementary training. Develops, schedules, and conducts training. (5%)
9. Performs other duties as assigned.

Qualifications

EXPERIENCE REQUIREMENTS: Each applicant must fully substantiate (in his/her own words) that he/she meets the requirements of the specialized experience listed below; Otherwise, the applicant will be considered unqualified for this position. DO NOT COPY THE VACANCY ANNOUNCEMENT OR THE POSITION DESCRIPTION.
GENERAL EXPERIENCE:
Experience, education, or training in administrative, professional, technical, investigative, financial or other responsible work requiring analyzing problems to identify significant factors, gather pertinent data, and recognize solutions; plan and organize work; and communicate effectively orally and in writing. Experience using computer and automation systems.
SPECIALIZED EXPERIENCE: Must have at least 36 months experience, education, or training which includes a comprehensive knowledge of planning, programming, budgeting, and executing regulations, guidelines, and processes. Experience in applying analytical reasoning in the identification, analysis, and evaluation of budgetary problems and developing alternative solutions.
KNOWLEDGE, SKILLS, AND ABILITIES:
Knowledge of applicable laws, policies, regulations, and internal control programs is necessary to ensure that review coverage is appropriate in meeting established objectives.
Knowledge of ANG and State financial management objectives, missions, policies and systems, and their relationships with national and local organizational elements, to advise the FM on a wide-range of financial management issues, is required.
Knowledge is critical and required for qualitative and quantitative techniques for analyzing and measuring the effectiveness and efficiency of financial operations; reliability of financial reporting; and, compliance with applicable laws and regulations.
In-depth knowledge is required and applied for analytical and evaluative methods and techniques in order to research, develop, modify and maintain qualitative standards, develop statistical measures; and to identify, establish, and monitor trends.
Skills are required in conducting studies and investigations, problem analysis, and determining the effectiveness of procedures and evaluating quality data upon which accurate management conclusions and decisions are based.
Knowledge is needed of administrative regulations and operating procedures to perform management studies, identifies potential problem areas, and recommends changes in existing management systems or operations.
Skills used in preparing and presenting findings and recommendations.
Skills applied in application of fact-finding and investigative techniques; oral and written communications; and development of presentations and reports.

SUBSTITUTION OF EDUCATION IS NOT CONSIDERED FOR WAGE GRADE POSITIONS.

COMPATIBILITY REQUIREMENTS: All applications will be considered regardless of AFSC. Incumbent will be required to be assigned to and qualify in a compatible military position. The selected individual may be required to attend formal technical school training in a military status.
Compatible Military Assignment: AFSC: 6F0X1  Applicants do not have to possess this AFSC to be certified as qualified.
MILITARY GRADE: Only applicants within the military grade listed below will be considered. **Please include your military grade on your resume.
Maximum Military Rank/Grade: TSgt  Individuals exceeding the maximum military grade are required to submit a letter along with resume agreeing to a military demotion if selected. This statement of understanding is required for basic qualification.
Other Requirements: For positions requiring the operation of motor vehicles, candidates must have a valid state driver's license for the state in which they live or are principally employed.

BENEFITS

The following Web addresses are provided for your reference to explore the major benefits offered to most Federal employees.
Main site for new federal employees - http://www.opm.gov/insure/new_employ/index.asp
Flexible Spending Accounts - This Program allows you to pay for certain health and dependent care expenses with pre-tax dollars. For additional information visit: https://www.fsafeds.com/fsafeds/index.asp
Health Insurance - The FEHB Program offers over 100 optional plans. For additional information visit: http://www.opm.gov/insure/health/index.asp
Leave - Most Federal employees earn both annual and sick leave. For additional information visit: http://www.opm.gov/oca/leave/index.asp
Life Insurance - The FEGLI Program offers Basic Life Insurance plus three types of optional insurance, for additional information visit: http://www.opm.gov/insure/life/index.asp
Long Term Care Insurance - The FLTCIP provides long term care insurance for Federal employees and their parents, parents-in-law, stepparents, spouses, and adult children. For additional information visit: http://www.ltcfeds.com
Retirement Program - Almost all new employees are automatically covered by the Federal Employees Retirement System (FERS). FERS is a three-tiered retirement plan. The three tiers are: Social Security Benefits, Basic Benefit Plan, Thrift Savings Plan. For additional information visit: http://www.opm.gov/retire/index.asp


Other Information

If you are a male applicant who was born after 12/31/59 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency.

Job Details

Date Posted September 4, 2017
Date Closes October 4, 2017
Requisition 466980500
Located In Montgomery, AL
SOC Category 00-0000.00
Location