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Base Services Specialist

Air Force Civilian Service Topeka, KS
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Job Description

Duties

This position is located within the Force Support Squadron of the Mission Support Group at an Air National Guard wing. This is an Air National Guard (ANG) Dual Status Technician position requiring military membership, compatible military skill assignment, and classification. Its purpose is to analyze and coordinate Base Services functions in support of federal, state, and local missions. The incumbent serves as a point-of-contact for Services-related programs, missions, functions, activities, and events for the wing and its Assigned geographically separated units (GSU). Ensures Sustainment Services personnel and equipment mobility requirements are accomplished. Coordinates directly with squadron Unit Deployment Manager to ensure all readiness and ancillary requirements are complete. Provides oversight, analysis, and review of Services training requirements; consistent with Career Field Education and Training Plan (CFETP) and master training plan standards. Reviews Air Reserve Component Network (ARCNet), Air Force Training Records (AFTR), and/or other locally developed databases to verify required updates and training documentation is complete for each unit member. Collaborates with Unit Training and Deployment Managers to identify, schedule, conduct, and document Services specific training and align priorities with wing requirements to ensure all objectives are fulfilled. Identifies and forecasts Services formal training needs and provides related financial data for inclusion in financial plan. Provides input to local operating instructions, checklists, and annexes to plans. Utilizes Management Internal Control Toolset (MICT) to conduct and document periodic self-inspection actions of applicable internal and external programs, identifies discrepancies, and establishes plan and timeframe for corrective action to ensure compliance with prescribed policies and regulations.  Maintains thorough understanding of readiness reporting requirements and provides documentation of relevant sustainment services training statistics to applicable monitors for inclusion in associated reports. Systems include Status of Resource and Training System (SORTS), Air Expeditionary Force Reporting Tool (ART), and Defense Readiness Reporting System (DRRS). Ensures personnel and equipment readiness standards are achieved through development and implementation of home station training programs. Ensures maintenance, serviceability, and accountability of deployment-ready equipment. Analyzes historical data to develop subsistence requisitions in accordance with Air Force and Air National Guard standards. Submits approved requisitions through Subsistence Total Order Requisition Electronic System (STORES) web based application. Provides input into creation and revision of base lodging operating instruction and applicable checklists or guides. Coordinates with contracting officer to establish formal contracts or Blanket Purchase Agreements with local hotels or with host installation agencies to support non-commuting members. Accepts, coordinates, and tracks reservations consistent with wing policy and in accordance with Blanket Purchase Agreement stipulations and fiscal standards. Maintain accountability of members while using lodging. Serves as the subject matter expert for the base Mortuary Affairs Program. Coordinates local mortuary affairs program requirements with Active Duty base covering area of responsibility for inclusion in support agreement and/or memorandums of understanding. Provides relevant support documentation to Air Force and/or Air National Guard mortuary program manager for inclusion in mortuary case file or records. Prepares, provides, and tracks survivor assistance program training to wing leadership. Provides just in time training associated with mortuary requirements as needed. Functions as point of contact responsible for the staff, equipment, and management of honor guard program. Confirms timely and accurate reporting is accomplished within Military Funeral Honors database. Prepares and coordinates mortuary worksheet with Casualty Affairs Representative and National Guard Bureau. Implements Search and Recovery (S&R)/Fatality Search and Recovery Team (FSRT) training plan. Ensures overall maintenance and operability of applicable equipment. Conducts inventory and validates requirements to coordinate procurement of supplies for the mortuary S&R kit IAW AFI 34-242 and Logistics Detail (LOGDET). Provides inputs to update and maintain the continuity files and after action reports following just-in-time (JIT) S&R training and/or Major Accident Response Exercise (MARE) or real world event. Maintains appointment letters to reflect current trained members assigned to the Installation S&R/FSRT. Reviews mortuary operating instructions as needed and provide recommendations to Force Support Squadron leadership for any required changes. Other duties as assigned.


Qualifications

General Experience:  Experience, education, or training which provided a general knowledge of principles of organization, management, and administration. Experience using computer and automation systems.  

GS-09 Specialized Experience:  Applicant must have at least 24 months experience, education or training in any position that required compiling reports, letters, memoranda, etc., and required person-to-person contacts to convey information. Applicants must have experience providing technical guidance and assistance in the type of work or in comparable work of the position to be filled. Applicants must have a thorough knowledge and understanding of administrative procedures and practices of management. Experience developing administrative procedures.


EDUCATION:

Substitution of Education for Specialized Experience Successful completion of a full 4-year course of study in any field leading to a bachelors degree, in an accredited college or university, meets the GS-5 level requirements.


SECURITY CLEARANCE REQUIREMENTS: 

Selected applicant must meet the following security requirement option:  2

  1. Applicant must successfully pass an Access National Agency Check Plus Inquiries (ANACI).
  2. Applicant must successfully obtain/maintain a Secret Security Clearance.
  3. Applicant must successfully obtain/maintain a Top Secret Clearance.
  4. Applicant must successfully obtain/maintain a Top Secret Clearance/SCI.

RANK/GRADE REQUIREMENTS: Open to military ranks/grades of E-4/E-6.

MILITARY COMPATILITY:

*Assignment to a compatible military position is NOT required for application, but required for appointment.

  • AFSC:  3MXXX

APPOINTMENT FACTORS:

This position is for the following categories:  1

  1. Enlisted  2. Warrant Officer   3. Officer   4. Non-Dual Status

This position is:  2

  1. Supervisory position   2. Non-Supervisory position

POSITION TENURE:  2

  1. Permanent   2. Indefinite/Reimbursable   3. Indefinite NTE Deployment + 30 days   4. Indefinte NTE 30 SEP 17   5. Temporary Promotion

BENEFITS

The federal government offers a comprehensive benefits package. Explore the major benefits offered to most federal employees at  https://www.usajobs.gov/Help/working-in-government/benefits/



Other Information

  • Selecting Supervisor:  MSgt Alike Peterson- (785) 861-4028
  • May Convert to a Permanent status at a later date without further competition.

CONTACT INFORMATION:

Job Details

Date Posted September 4, 2017
Date Closes October 4, 2017
Requisition 464653700
Located In Topeka, KS
SOC Category 00-0000.00
Location