Back to Search New Search

Secretary (OA)

Air Force Civilian Service Boise, ID
Save

Job Description

Duties

MAJOR DUTIES: (Detailed duties are on the Position Description available at the Human Resources Office )

Its purpose is to serve as the personal assistant and principal clerical and administrative support to one or more supervisors.  Organization(s) serviced is subdivided into subordinate segments which are supervised through one or more levels of supervision or is of limited complexity where extensive responsibility exists for outside coordination.  Participates intensively in the management of the office by applying a good working knowledge of the program under control of the supervisor(s) and relieves the supervisor(s) of clerical and administrative support work.

-- Receives visitors and telephone calls.  Exercises judgment in screening those which can be handled personally or be referred to other staff personnel or divisions. Determines when the supervisor should be interrupted. Personally takes care of many matters and gives out administrative and readily available substantive information to callers.

-- Keeps the supervisors calendar.  Schedules appointments, meetings and conferences without prior clearance based upon personal knowledge of supervisors workload and current issues of importance.  Reminds supervisor of appointments and furnishes information from files or schedules briefings by others in preparation for scheduled meetings. Reschedules appointments when it is apparent that supervisor can not meet previous schedules. During supervisors absence, maintains a chronological record of events including official visitors, decisions to be made upon return, unfinished business requiring attention, and related matters. Keeps informed of supervisors whereabouts.

-- Prepares responses to requests for general information concerning the organizations functions from source material. Anticipates need for information and prepares material so that it is immediately available for supervisors needs.  In the absence of the supervisor, assumes responsibility for ensuring that requests for action or information are made known to responsible officials who can satisfy the request. Follows up on required actions and informs supervisor of status.

-- Makes arrangements for conferences and meetings, including such matters as location, schedule, agenda and attendance list.  Assembles background material. Attends meetings and performs associated duties. Reminds supervisor and staff members of commitments made and monitors progress until the work is completed.

-- Reads incoming correspondence, publications, regulations, and directives which may affect the supervisor.   Determines those that can be acted upon personally and drafts replies to general inquiries not requiring a technical knowledge of the program.

-- Reviews outgoing correspondence for proper format, conformance with general policy and procedural instructions, grammar, accuracy and inclusion of necessary attachments.

-- Performs other duties as assigned.

Qualifications

GENERAL EXPERIENCE:

Work involves assisting one individual, and in some cases his/her staff by providing clerical or administrative support.

Experience, education or training performing any combination of the following tasks: typing (letters, forms); general clerical (answering the telephone, receiving visitors, composing correspondence, filing, reviewing outgoing correspondence for grammar, format, etc.) stenographic (taking and transcribing shorthand). Experience using computer and automation systems.

EDUCATION REQUIREMENTS:

No special education requirements needed for this vacancy.

SPECIALIZED EXPERIENCE:

Within your application package, you must explain how you gained the specialized experience required for this position.  Applicants applying at the GS 06 level must have

at least 9 months experience performing clerical or administrative duties in an office environment. Must have experience performing office functions such as, referring visitors, screening telephone calls and to route correspondence by name or functional area. Experience working independently and setting priorities with very little supervisory control.

BENEFITS

BENEFITS:

The Federal government offers a number of exceptional benefits to its employees.  The following WEB addresses are provided for your reference to explore the major benefits offered to most Federal employees. 

Flexible Spending Accounts:

For additional information, visit:  https://www.fsafeds.com/fsafeds/index.asp

Health Insurance:

For additional information visit:  http://www.opm.gov/insure/health/index.asp

Leave:

Most Federal employees earn both Annual and Sick Leave.  For additional information visit:  http://www.opm.gov/oca/leave/index.asp

Life Insurance:

For additional information visit:  http://www.opm.gov/insure/life/index.asp

Long Term Care Insurance:

The Federal Long Term Care Insurance Program (FLTCIP) provides long term care insurance for federal employees and their parents, parents-in-law, step parents, spouses and adult children. 

Retirement Program:

Almost all new employees are automatically covered by the Federal Employees Retirement System (FERS).  FERS is a three tiered retirement plan.  The three tiers are:  Social Security Benefits, Basic Benefit Plan and the Thrift Savings Plan (TSP).   


Other Information

Job Details

Date Posted August 4, 2017
Date Closes September 3, 2017
Requisition 466828100
Located In Boise, ID
SOC Category 00-0000.00
Location