Assists with managing the scheduling of training, presenters, material preparation, data management, reporting and business functions to support the overall needs of the Boys Town National Training department. Responsible for the day-to-day operations of the office and equipment usage.
MAJOR RESPONSIBILITIES & DUTIES:
Assists Director and Training Managers with managing the Resource Scheduler to track service delivery, trainers schedules, ordering of materials, and data-management to support the overall needs of the organization for effective training services.
Manages Equipment/Supplies: Maintains and orders office equipment and supplies to ensure Training Department has materials/supplies to provide quality service
Schedules Training: Works closely with the Training Manager and Director to maintain the Resource Scheduler in Dynamics 365 and all services being delivered to schools, affiliate sites, external youth care agencies, and LIFT sites
Prepares Materials: Works closely with the Training Team and BT Press to order workshop materials and prepare auxiliary training and consultation materials for the effective delivery of training
Data Management: Collects and compiles data from multiple sources to manage event registrations, certificates of attendance, and authorization contracts and letters.
KNOWLEDGE, SKILLS, AND ABILITIES:
Ability to obtain knowledge of the Dynamics 365, Workday, and other Boys Town systems.
Knowledge of office administrative procedures, practices, and maintaining digital filing
High level of professionalism, customer service, and interpersonal skills.
Working knowledge of PC software applications with proficient utilization of Windows-based programs and Microsoft Office, including PowerPoint, Excel, Word as well as Adobe.
Ability to communicate with individuals at all levels in the organization and with external business contacts in an articulate, professional manner while maintaining necessary degree of confidentiality.
Ability to work independently, prioritize projects, meet deadlines, and multi-task while maintaining quality standards.
Strong attention to detail with an emphasis on quality of work.
High school diploma or equivalent required.
Minimum of 2 years of administrative experience required.
Previous office coordination or office management experience preferred.
About Boys Town:
Boys Town has been changing the way America cares for children and families since 1917. With over a century of service, our employees have helped us grow from a small boardinghouse in downtown Omaha, Nebraska, into one of the largest national child and family care organizations in the country. With the addition of Boys Town National Research Hospital in 1977, our services branched out into the health care and research fields, offering even more career opportunities to those looking to make a real difference.
Our employees are our #1 supporters when it comes to achieving Boys Town's mission, which is why we are proud of their commitment to making the world a better place for children, families, patients, and communities. Unique perks to Boys Town employees and their families include free visits to Boys Town physicians and free prescriptions under the Boys Town Medical Plan, tuition assistance, parenting resources from our experts and professional development opportunities within the organization, just to name a few. Working at Boys Town is more than just a job, it is a way of life.
This advertisement describes the general nature of work to be performed and does not include an exhaustive list of all duties, skills, or abilities required. Boys Town is an equal employment opportunity employer and participates in the E-Verify program. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and/or expression, national origin, age, disability, or veteran status. To request a disability-related accommodation in the application process, contact us at 1-877-639-6003.