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Medical Records Data Analyst - 40 hrs/wk, day shift, Monday - Friday

Madonna Rehabilitation Hospital locationLincoln, NE
140 positions

Web Mktg Technology Specialist

Madonna Rehabilitation HospitallocationOmaha, NE
140 positions
info linkReport a probelm Originally Posted : October 25, 2020 | Expires : November 9, 2020


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Job Location
Lincoln, NE, United States


Job Title:  Medical Records Data Analyst                                          Job Code: 880294
Immediate Supervisor:  Director Health Information Management          Status:  Non-exempt                                      
Reviews and analyzes medical records to ensure quality and compliance with medical record standards, including release of information. Responsible for generating data, completing and submitting reports in a timely manner to appropriate sources.   Responsible for accurately maintaining provider data base and associated processes.  Maintains strict security and confidentiality of patient information.  Serves as backup for medical records assistant.  Responsible for quality service delivery and internal/external customer relations for the department and Madonna as a whole, including the mission and values for the department and facility. 
  1. Assists with preparation of medical records for review by others including; supervisors, managers and committees, employees conducting quality assurance studies and research, Quality Improvement Organization, external accrediting/licensing agencies (NDHHS, CARF, The Joint Commission, etc.), external financial auditing organizations and other  request.
  2. Appropriately collects data from multiple sources to complete files and reports for internal and external sources.
  3. Accurately prepares and types reports on a personal computer in designated format and in assigned time frames.
  4. Performs audits of medical records to assure accuracy and completeness.
  5. Maintains working knowledge of state and federal regulations related to medical records.
  6. Discloses protected health information appropriately, when requested.
  7. Files medical records in appropriate filing area (incomplete, outpatient, or permanent files).
  8. Coordinates off-site record storage process, including preparing medical records for off-site storage, maintaining an inventory of records stored off-site, and ensuring that destruction is according to state standards.
  9. Collects, records and maintains medical provider demographic information into data base.

A.   Communicates with appropriate individuals regarding the results of documentation and quality reviews; must be diplomatic and persuasive in presenting the expectation of excellent patient record documentation for compliance, customer satisfaction and revenue generation.
B.   Provides access to medical records to authorized individuals.
C.   Answers questions about the medical record content or patient stays at Madonna to authorized internal and external customers. 
D.   Communicates with providers to schedule system training.
E.   Communicates with and advise Manager of situations which may impact department and facility.
F.   Takes instruction from Manager to perform other functions as assigned in order to achieve the goals within the department and or system. 
  1. Operate PC and software to review master patient index information.
  2. Must be able to operate copier, telephone, fax machine and have proficient computer skills, including email, document sharing, presentation, and spreadsheet functions.
  3. Maintain and assure a safe environment for the department.  Handles and operates all necessary equipment and performs required duties according to established safety standards to maintain compliance with regulations and prevent injury.

  1. Sedentary work - lifting 25-30 pounds occasionally or lifting and carrying 25-30 pounds occasionally.
  2. Indoor work - not exposed to outside elements or hazard.
  3. Near acuity and accommodation are required for reviewing the medical records.
  4. Reaching, handling, and fingering and/or feeling are required for keyboard and mouse entry.
  5. Talking and hearing are essential for giving information and taking information over the telephone.
QUALIFICATIONS (Education/training and/or Experience)
High school diploma required.  Advanced education in HIM or
other applied health or business-related field preferred. 
Requires two years relevant working experience in one of or a
combination of the following:  Health care data management, medical records maintenance/review/analysis and/or Medical Assistant.
SKILLS:  Requires excellent organizational skills and attention to detail.  Requires effective communication skills and telephone etiquette.  Requires knowledge of medical records and processes. Knowledge of state and federal regulations related to medical records administration.  General computer skills with specific proficiency in Microsoft Office applications, such as Excel, Outlook and Word.

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