Responsible for administering, coordinating, and implementing the accounting process and procedures for the County’s accounts payables, account reconciliation and payroll. Work with departments to compile accurate data, financial reports and prepare and submit the final documents and reports to the County Board within established guidelines and timelines.
Provide technical accounting support to departments, including the accounts payable, general ledger accounting, and account reconciliation.
Assist in the development and implementation of policies and procedures relating to accounting, payroll, fixed assets and other software updates or required by accounting standards, action of the County Board and/or state and federal agencies when required.
Ensures accuracy of accounts for the County's audit firm to ensure the Clerk/ROD's office internal controls, as well as identifying areas where pre-audit activities could reduce cost to the County while strengthening procedures.
Provide financial analysis statements including monthly balance sheets, income statements, and cash flows statements.
Work within a team of coworkers to balance priorities, meet deadlines, share the workload and provide information and training support.
Assure that assigned areas of responsibility are performed within budget and that budgeted funds, personnel and time are proficiently used.
Contribute to vision and direction of accounting initiatives within the Clerk/ROD’s office. Provide oversight to accounting initiatives as needed.
Establish and maintain effective working relationships with employees, coworkers, supervisors, officials, department heads, law enforcement, attorneys, judges, vendors, other agencies and the general public.
Process incoming payments by check, credit card, and EFT.
Assist with preparation for annual audits.
Prepare and distribute annual IRS and 1099 forms.
Ensure compliance with internal accounting procedures.
Maintain accurate records, including ledgers, journals, receipts, and invoices.
Make journal entries to balance in general ledger, revenue and expense accounts
Develop and maintain reports and files on the Accounts Payable processes.
Develop and maintain reports and files on asset and liability account balances.
Develop and maintain regular reports via the county’s accounting system.
Assist in the preparation of the clerk/records/ROD budget preparation.
Recommend actions to identify and stop misuse of funds.
Maintain accounts by recording, identifying and verifying financial transactions following internal accounting procedures and policies to ensure financial security.
Oversee reconciliation of funds and provides information to Clerk/ROD, Chief Deputy County Clerk/ROD and/or CFO as requested.
Compile and record data and details of financial transactions in appropriate ledgers or other data entry devices utilizing standard bookkeeping principles and departmental operating procedures as a guide.
Maintain current knowledge of applicable county, state, and federal regulations affecting accounting departmental activities
Maintain the County inventories (fixed assets) with departments and officials to provide accounting data
Represent the Clerk/ROD when interacting with the public and answer questions; respond to inquiries from employees, customers and others and refers, when necessary, to appropriate persons
Perform additional duties or assists staff when needed.
Keeps current with regulatory and professional advances.
Coordinate and compile data for special projects as assigned.
Serve as a member of various committees as assigned.