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Accounting Specialist II - Sarpy County Clerk's Office

Sarpy County Papillion, NE
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SARPY COUNTY
invites applications for the position of:
Accounting Specialist II - County Clerk's Office
SALARY: $28.87 - $37.49 Hourly
 
OPENING DATE: 01/24/23
 
CLOSING DATE: 01/31/23 11:59 PM
 

JOB OVERVIEW:

GENERAL PURPOSE

Performs technical and administrative accounting functions relative to the County’s account payables/claims, bank reconciliation, tax levies, Clerk banking records and fixed assets management. Performs a variety of advanced accounting functions.   


*Current Sarpy County employees will receive preference*  
 
 

ESSENTIAL FUNCTIONS, DUTIES AND RESPONSIBILITIES:

Responsible for administering, coordinating, and implementing the accounting process and procedures for the County’s accounts payables, account reconciliation and payroll.  Work with departments to compile accurate data, financial reports and prepare and submit the final documents and reports to the County Board within established guidelines and timelines.

Provide technical accounting support to departments, including the accounts payable, general ledger accounting, and account reconciliation.

Assist in the development and implementation of policies and procedures relating to accounting, payroll, fixed assets and other software updates or required by accounting standards, action of the County Board and/or state and federal agencies when required.

Ensures accuracy of accounts for the County's audit firm to ensure the Clerk/ROD's office internal controls, as well as identifying areas where pre-audit activities could reduce cost to the County while strengthening procedures.

Provide financial analysis statements including monthly balance sheets, income statements, and cash flows statements.

Work within a team of coworkers to balance priorities, meet deadlines, share the workload and provide information and training support.

Assure that assigned areas of responsibility are performed within budget and that budgeted funds, personnel and time are proficiently used.

Contribute to vision and direction of accounting initiatives within the Clerk/ROD’s office. Provide oversight to accounting initiatives as needed.

Establish and maintain effective working relationships with employees, coworkers, supervisors, officials, department heads, law enforcement, attorneys, judges, vendors, other agencies and the general public.

Process incoming payments by check, credit card, and EFT.

Assist with preparation for annual audits.

Prepare and distribute annual IRS and 1099 forms.

Ensure compliance with internal accounting procedures.

Maintain accurate records, including ledgers, journals, receipts, and invoices.

Make journal entries to balance in general ledger, revenue and expense accounts

Develop and maintain reports and files on the Accounts Payable processes.

Develop and maintain reports and files on asset and liability account balances.

Develop and maintain regular reports via the county’s accounting system.

Assist in the preparation of the clerk/records/ROD budget preparation.

Recommend actions to identify and stop misuse of funds.

Maintain accounts by recording, identifying and verifying financial transactions following internal accounting procedures and policies to ensure financial security.

Oversee reconciliation of funds and provides information to Clerk/ROD, Chief Deputy County Clerk/ROD and/or CFO as requested.

Compile and record data and details of financial transactions in appropriate ledgers or other data entry devices utilizing standard bookkeeping principles and departmental operating procedures as a guide.

Maintain current knowledge of applicable county, state, and federal regulations affecting accounting departmental activities 

Maintain the County inventories (fixed assets) with departments and officials to provide accounting data 

Represent the Clerk/ROD when interacting with the public and answer questions; respond to inquiries from employees, customers and others and refers, when necessary, to appropriate persons


Peripheral Duties

Perform additional duties or assists staff when needed.

Keeps current with regulatory and professional advances.

Coordinate and compile data for special projects as assigned.

Serve as a member of various committees as assigned. 

 

MINIMUM QUALIFICATIONS:

Education and Experience

5 years of general accounting experience
3-5 years of experience working with public sector accounts payables, tax documentation and payroll
Bachelor’s degree in accounting or related field preferred
Experience with SAP or similar ERP software suite (MUNIS-Tyler Tech)

Necessary Knowledge, Skills and Abilities:

Financial reporting and analysis (MUNIS ERP software platforms).
Financial statements and tax preparation software (ADP Tax and 1099 requirements).
Account reconciliation (Quicken).
Compliance software (TIN and FIRE verification).
Spreadsheet software (Microsoft Excel, Google Sheets).

Database reporting software (MUNIS and ADP Report Writer, SAP Crystal Reports).

Requires broad conceptual knowledge and ability to analyze multiple, complex accounting functions.

Public sector knowledge of accounting/budgeting principles and practices.  

Knowledge of applicable county policies, laws, and regulations affecting department activities.

Strong written and oral communication with organization and attention to detail.

Analytical and problem solving skills with time management.

Systems analysis with mathematical and deductive reasoning.

Critical thinking along with active learning

Ability to plan and organize with skill in compiling and interpreting statistical data

Ability to operate equipment and software including, but not limited to MUNIS Accounting, ADP Payroll, word processing, PowerPoint, RIM software, and data configuration software, multiline phone, computer, printer, scanner, copier.
 
 

PHYSICAL DEMANDS AND WORKING CONDITIONS:

PHYSICAL DEMANDS AND WORK ENVIRONMENT
While performing the duties of this job, the employee is frequently required to sit/remain stationary, talk, and hear (i.e. communicate / exchange information), and operate/manipulate equipment (e.g. use hands to finger, handle, or feel objects, tools, or controls).  The employee is occasionally required to walk/move about, stand (i.e. remain upright), stoop, bend, climb, kneel (i.e. position self), and reach.
The employee must occasionally lift and/or move up to 25 pounds.
Required sensory abilities include vision, hearing, and smell.  Visual abilities, correctable to normal ranges, include close and color vision as well as the ability to adjust focus.  Communication abilities include the ability to talk (i.e. verbal exchange / exchange information) and hear (i.e. exchange information accurately) within normal ranges.  Incumbent must be able to exert sustained concentration for several hours at a time.
Work is performed indoors in an office setting.  Work hours may include evenings, weekends, call-ins, and holidays.  Work may be fast-paced when dealing with multiple priorities and time constraints.  The noise level is typically moderate.

SELECTION GUIDELINES
Formal application, rating of education and experience, interview, reference checks, successful completion of a national criminal background check, successful completion of a pre-employment drug screen, and other job related tests or checks as may be required.

DISCLAIMER
The job description is current as of the date signed.  Any omission of specific statements does not exclude them from the position if they are similar, related, or a logical assignment to the position.
 
The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
 


 
 
APPLICATIONS MAY BE FILED ONLINE AT:
http://www.sarpy.gov

1210 Golden Gate Drive
Papillion, NE 68046
402-593-4465
402-593-4487

humanresources@sarpy.com
Position #00973
ACCOUNTING SPECIALIST II - COUNTY CLERK'S OFFICE
VB
Instant Answers
providedProvided by company
Full-time Employee
Date Posted January 24, 2023
Date Closes February 7, 2023
Located In Papillion, NE
Job Type Full-time Employee
Shift Custom
SOC Category 43-3031.00 Bookkeeping, Accounting, and Auditing Clerks
Zipcode 68046

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