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Executive Assistant - #LI-PG1

American Philatelic Society Bellefonte, PA

Position:         Executive Assistant

Reports to:      Executive Director

Location:        Bellefonte, PA

Hours:            8:30 am - 5:00 pm, Monday through Friday    

Type:              Full-Time Non-Exempt





The American Philatelic Society is an international membership organization for stamp collectors with more than 27,000 members in 100 countries. We are seeking an Executive Assistant who will work with the Executive Director to coordinate activities within the organization, general correspondence, and manage donation acknowledgment activities.


General Responsibilities:


Organize and prepare for meetings, including gathering documents and attending to the logistics of the meetings. Answer and respond to phone calls, communicate messages, and manage correspondence for the Executive Director.


The Executive Assistant prepares acknowledgments for cash and in-kind donations, prepares year-end statements for donors, monitors pledges, and coordinates recognitions in all forms. The Assistant will also work with the Executive Director to plan and execute the annual fundraising dinner held at our summer show in August. The Assistant will also work with the Executive Director to increase donor engagement and identify new fundraising opportunities.


Required Experience/Skills

  • Good interpersonal and communication skills
  • Strong working knowledge of Microsoft Office products, specifically Excel, Word, and Access
  • Associate degree
  • Working with the public
  • Strong verbal and written communications skills
  • Three years of work experience in an office/administrative setting
  • Experience and interest in internal and external communications, partnership development, and fundraising

Desired Experience/Skills

  • Bachelor’s degree
  • Philatelic knowledge
  • Prior experience working for non-profit and/or CEO

Excellent benefits package including health insurance, dental, and vision.

Instant Answers
providedProvided by company
Full-time Employee
Date Posted May 3, 2022
Date Closes June 16, 2022
Located In Bellefonte, PA
Job Type Full-time Employee
Shift Custom
SOC Category 43-6011.00 Executive Secretaries / Administrative Assistants
Zipcode 16823
Name Scott English
Address 100 Match Factory Place
City, State and Zip Bellefonte, PA 16823
Phone (814) 933-3814

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