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Administrative Assistant

Achievable Solutions, inc. Omaha, NE

Job Description

Position Description:                                                   Administrative Assistant

Reports To:                                                                     ASI president

Location:   Work from home position


Position Purpose:           

The Administrative Assistant is responsible for assisting ASI president with QuickBooks entries, month end reports and other projects directly related to the growth and development of the clients ASI serves.

Essential Duties:

  1. Assists with reviewing client invoices for accuracy, enters and records those invoices into QuickBooks using the appropriate general ledger account.
  2. Enters clients payroll records into QuickBooks using the appropriate general ledger accounts.
  3. Gathers financial data from various reporting systems and enters it into the appropriate financial documents.
  4. Able to create, sort and abstract data from Microsoft Excel and/or csv reports.
  5. Assist ASI President with month end financial reporting functions.
  6. Communicates effectively with external vendors to establish a good working relationship.
  7. Basic accounting knowledge to enter data into QuickBooks effectively and interpret financial information.
  8. Detail oriented and the ability to be self-motivated.
  9. Data entry and other office booking tasks.
  10. Other duties as assigned.

Minimum Position Qualifications

Education          Associates degree in accounting or similar business experience.

Experience        Minimum of three years administrative office experience, experience in booking tasks preferred.


Knowledge, Skills & Abilities

Excellent communication and organizational skills for managing workflow with the ability to multi-task.  Has the ability to set priorities, identify and resolve problems effectively and efficiently, ability to work independently with little supervision.  Demonstrates reliability, maintains confidentiality.  Communicate effectively with ASI President, ASI clients and ASI staff both written and verbal.  Coordinate and maintain internal and external customer satisfaction.  Working knowledge of Microsoft Excel, Word and QuickBooks; accepts delegation of tasks.

Physical Demands

The physical demands described here are representative of those an employee encounters while performing the essential functions of the job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  1. Ability to physically complete the job duties as described.

Job Details

Date Posted October 4, 2017
Date Closes November 3, 2017
Located In Omaha, NE
Job Type Full-time Employee
Hours 30-40 hours per week
SOC Category 43-3031.00 Bookkeeping, Accounting, and Auditing Clerks
Zipcode 68118
Name Lynn Andersen
City, State and Zip Omaha, NE 68116
Phone (402) 319-5298
FAX 402-505-7128