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Deputy City Clerk

City Of Bellevue Bellevue, NE
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Job Description

Will be accepting applications until close of business on February 26, 2019.

 

CITY OF BELLEVUE

JOB DESCRIPTION

 

 BPMA                            Salary Range $22.25 - $28.75  

 

POSITION TITLE:                           Deputy City Clerk

 

REPORTS TO:                                City Clerk

 

SUPERVISES:                                 -------------

 

PURPOSE OF POSITION: Assists the City Clerk in the operation of the City Clerk’s office through efficient performance of administrative functions requiring a high level of confidentiality, sound judgment and skilled business practices. 

 

ESSENTIAL FUNCTIONS:

 

In the absence of the City Clerk, attends Council Meetings and takes minutes utilizing notes and  digital recordings, transcribes same in a timely manner.

 

Performs skilled administrative support functions requiring the exercise of independent judgment, confidentiality and knowledge of State statutes, City ordinances and departmental procedures and policies.

 

Utilizes a variety of computer programs in the preparation of departmental documents and records to include input and retrieval functions. 

 

Prepares, compiles and maintains a variety of confidential and complex departmental records, reports, correspondence, memos, agendas, purchase orders and other documents that are directly related to departmental policies and/or business procedures, to include processing of all handicap permits for the state.

 

Transcribes, types and prepares dictated correspondence, letters, memos, reports and other departmental documents and independently develops items for final format.

 

Creates, maintains and updates a complex file system of records and reports and ensures the accuracy of the same, to include the licensing of all City vehicles.

 

Performs as a Notary Public for the City and the general public.

 

Assists in the maintenance and updating of all records and licenses, to include but not limited to, city licenses, ordinances, resolutions, minutes, liens, indexing of City Council proceedings agenda packets, document management and retrieval.

 

Responds to requests for information from the public, other municipalities, City and State officials and City Departments by researching a variety of records, ensuring complete and accurate information.

 

Greets, screens, directs visitors and assists them in obtaining the information they need.

 

Utilizes a wide variety of standard office equipment in the performance of duties, including fax machine, photo copier/scanner, calculator, typewriter and personal computer.

 

Answers the telephone, directs calls to appropriate personnel, takes accurate messages and/or independently handles inquiries, provides information and assistance.

 

Composes draft correspondence independently, proof reads for accuracy and prepares the final copy.

 

Processes incoming and outgoing mail according to departmental procedures.

 

Maintains an up to date inventory of office supplies and orders as necessary.

 

Responsible for contract management duties using Microsoft Access to document and track City contracts. 

 

Monitors contract expirations dates and lets departments know about due dates.

 

*Attendance at the assigned work location is an essential function.

 

MARGINAL FUNCTIONS:

 

Performs related duties as directed or as the situation dictates.

 

ESSENTIAL KNOWLEDGE, EXPERIENCE AND ABILITY:

 

Knowledge of laws and regulations pertaining to the record keeping of official governmental documents.

 

Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition and grammar.

 

Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.

 

Knowledge of City and departmental policies, rules and regulations.

 

Knowledge of and experience in utilizing a variety of computer systems, hardware and software packages; including but not limited to Word, Excel and Laserfiche.

 

Knowledge of and experience in applying the principles, practices and techniques of

 

bookkeeping and accounting.

 

Knowledge of principles for providing customer and personal services.

 

Ability to make decisions on the basis of policies, laws, and regulations and to apply them to the work problems.

 

Ability to perform accurate mathematical calculations such as addition, subtraction, multiplication and division using a calculator or manually.

 

Ability to maintain the confidentiality of all departmental documents and transactions.

 

Ability to maintain departmental records, to compile information and prepare reports with a high degree of accuracy.

 

Ability to compose a variety of letters, memoranda and other documents using independent judgment based on knowledge of departmental policies and procedures.

 

Ability to work independently, prioritize work, meet deadlines and make decisions directly related to departmental policies and/or business procedures.

 

Ability to communicate effectively both orally and in writing.

 

Ability to understand and follow both oral and written instructions.

 

Ability to maintain cooperative working relationships with fellow employees, supervisors, government officials and the general public.

 

 

ESSENTIAL EDUCATION AND EXPERIENCE (The knowledge, skills and abilities above may be acquired through, but are not limited to the following combination of education and/or experience.)

 

Associates Degree in Business, Applied Science, or related field. Any equivalent combination of training and progressively responsible related experience may be substituted for required education. Minimum of three or more years experience as an administrative professional, preferably in a governmental entity.

 

Ability to obtain a designation as a Certified Municipal Clerk (CMC) within 5 years of beginning employment, after successful completion of the probationary period.

 

Qualification as a Notary Public.

 

ESSENTIAL PHYSICAL DEMANDS AND TYPICAL WORKING CONDITIONS:

 

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

Work is generally performed indoors in an office setting and requires some physical activity, including extended periods of sitting, walking, standing, kneeling, bending, crouching, reaching, stooping, and climbing. An incumbent must have the ability to transport themselves to and from various locations throughout City and County.

 

An incumbent must have the ability to frequently lift and/or carry equipment, supplies and other materials weighing up to 10 pounds, and to occasionally lift and/or carry up to 25 pounds. An incumbent must also possess the hand-eye coordination and manual dexterity necessary to use hands and arms to reach, finger, handle, grasp and feel, and operate computers and any other equipment that is used to perform the essential functions of the job. Communication abilities include the ability to talk and hear within normal ranges.

 

Work hours may occasionally be required in time of darkness. Noise level is usually moderate. Vision abilities, correctable to normal ranges, include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus.

 

Work requires extensive interaction with City employees and the general public and may be stressful when dealing with irate citizens and/or time constraints.

 

 

The city of Bellevue is an Equal Opportunity Employer. We do not discriminate on the basis of race, religion, color, sex, age, national origin, or disability. If specific accommodations are needed in order to apply for this position please contact the Personnel Office at (402) 293-3009.

 

 

*Updated 2/2019

Revised 08/2016

Revised 6/29/12

Approved 11/20/09

Job Details

Date Posted February 12, 2019
Date Closes March 14, 2019
Located In Bellevue, NE
Department City Clerk
Function Deputy City Clerk
Job Type Full-time Employee
Compensation Hourly Wage, $22.25 - $28.75
Shift Custom
SOC Category 11-9199.00 Managers, All Other
Zipcode 68005
Name Michelle Bagby
Address 1500 Wall Street
City, State and Zip Bellevue, NE 68005
Phone 402-293-6595
FAX 402-293-6597

This job offers the following benefits

  • 401(k) Retirement Savings Plan
  • 457(b) Deferred Compensation Plan
  • Flexible Spending Accounts
  • Dental
  • Dependent Life Insurance
  • Employee Assistance Program (EAP)
  • Life Insurance
  • Medical
  • Vision
  • Voluntary Life Insurance
  • Bereavement Pay
  • Paid Holidays
  • Paid Vacations
  • Sick Leave

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Enjoy these benefits
  • 401(k) Retirement Savings Plan
  • 457(b) Deferred Compensation Plan
  • Flexible Spending Accounts
  • Dental
  • Dependent Life Insurance
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