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Executive Administrative Assistant

Bellevue Housing Authority Bellevue, NE

Job Description

Executive Administrative Assistant – Part Time

Executive Administrative Assistant Responsibilities:

  • Entries for financial tasks
    • Accounts Payable
    • Accounts Receivable
    • Routine Journal Entries
    • Some preparation of financial statements
  • Answer phones and prioritize contacts as receptionist one day per week.
  • Work with general public in a walk-in office. 
  • File and retrieve records, documents, and reports.
  • Research and gather data to prepare documents for presentation and review by boards of directors, committees, and executives.
  • Help prepare for meetings.
  • Accurately record meeting minutes.
  • Coordination of Executive Director calendar.
  • Administration of Project Management software (Asana or similar).
  • Provide general administrative support to Executive Director.

Executive Assistant Requirements:

  • Proven experience as an executive assistant or other equal administrative support experience.
  • Exceptional interpersonal skills.
  • Comfortable working with a diverse client population.
  • Professional level verbal and written communication skills.
  • Intermediate understanding of finance and bookkeeping practices.
  • In-depth understanding of entire Microsoft Office suite.
  • A logic learner with an ability to become proficient in industry specific software.
  • A proactive approach to problem-solving with strong decision-making skills.
  • Ability to organize and prioritize a daily workload.
  • Ability to deal with confidential information.

Our agency serves 350 low and moderate income households in Sarpy County, NE.  We are a small office with a business casual environment.  We pride ourselves on being flexible with scheduling to support a healthy work/life balance.  The duties of this position vary widely.  The ideal candidate will be comfortable at both a casual lunch or a black tie dinner.   

This is a Part Time position that reports directly to the Executive Director.  The 28 hour work week requires a full day on Monday (8-4:30). One to two evening meetings a month may be required.  The remaining 20 hours can be flexible Tuesday thru Friday.  Interested and qualified candidates should submit resume and cover letter along with hourly wage requirements to director@bellevuehousing.com

Job Details

Date Posted November 5, 2018
Date Closes December 5, 2018
Located In Bellevue, NE
Job Type Part-time Employee
Compensation Hourly Wage, Based on Experience
Experience Level Experienced (7-15 yrs. experience)
Hours 28 hours per week
Start Date Immediately
Positions Available 1
SOC Category 43-6011.00 Executive Secretaries / Administrative Assistants
Zipcode 68147
Name Carolyn Pospisil
Address 8214 Armstrong Circle
City, State and Zip Bellevue, NE 68147
Phone (402)734-5448

This job offers the following benefits

  • Employee Assistance Program (EAP)
  • Flexible Hours
  • Paid Holidays
At a Glance
Enjoy these benefits
  • Employee Assistance Program (EAP)
  • Flexible Hours
  • Paid Holidays