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Executive Assistant - Omaha #Job

Beth El Synagogue Omaha, NE Salary, starting at $50,000
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Executive Assistant

Beth El Synagogue is looking to add an administration team member who is dynamic, confident, and personable  This team member will need to prepare accurate communication, simultaneously execute multiple projects, interact with individuals and groups with varying communication styles, and efficiently utilize resources on a regular basis.

The right person for this position will be engaged in an energetic environment with an elevated attention to service. A consistent sense of urgency for exceptional support of all staff members is crucial. The nature of the activities will range from routine to challenging, critical and imminent. Active and engaged communications skills will be key quality service outcomes.

This position reports to the Executive Director. It is a staff position without management responsibilities. The office staff collaborates in supplying best in class service to our congregation and community in a professional, yet compassionate approach.

This position will require a flexibility and adaptability including the ability to work outside of regular business hours. Work is generally on-site Monday – Thursday 9am – 5pm, Friday 9:00am – 3:30pm with a minimum of 1 Saturday per month 10am – 1pm and 1 Friday per month 5:30pm – 7pm. Working at required special events as needed.

Health, including dental and vision benefits available.

403B matching participation available.

 

Key Responsibilities:

 

  • Help in the coordination building facilities, including security oversight of our main campus and cemetery,
  • Cemetery general operations oversight includes record maintenance, coordination of funerals, selling of plots, and planning,
  • Records maintenance of philanthropic programs,
  • Attendance at monthly board meetings taking and keeping minutes,
  • Facilitates communication between Executive Director, Clergy, staff, members, and vendors
  • Ensure correct and complete information is timely provided to assist the Executive Director
  • Communicate with members,
  • Draft, format, proof and send correspondence,
  •  Create graphics for communication and events,
  • Coordinate schedules and appointments,
  • Update and keep accurate information in our database; run reports and lists,
  • Executes/follows up on day-to-day priorities as assigned,
  • Protect confidential information about the operations members, staff and the community acquired in all aspects of these responsibilities.

 

Qualifications:

  • Minimum 3-4 years office experience preferred
  • Thorough knowledge of standard office administrative practices and procedures
  • Proficient in Word, Excel, PowerPoint, Membership management platforms, social media platforms, Canva or other graphic design platforms, management of office technology and equipment.
  • Ability to learn quickly and become proficient with customized database software
  • Excellent organizational skills and attention to detail
  • Highly motivated, flexible, with the ability to work in a small but dynamic environment that is mission-driven and results-oriented
  • Ability to manage multiple priorities, sometimes under pressure and time constraints
  • Exceptional interpersonal skills and ability to work collaboratively with all levels of staff, volunteers, and clergy.  
  • Positive, proactive, and outgoing personality, with the ability to maintain confidentiality
  • Knowledge of Judaism and Jewish holidays preferred but not required, willingness to learn basics of Judaism and Jewish holidays needed.

 

 

 

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