Benefits / Payroll / HR / Accounting Coordinator
Department / Location: Benefits & Payroll / Corp. Administration / Lincoln, NE
To administer and coordinate employee benefits and retirement programs for NEBCO Inc and associated companies. The position will also perform duties for the accounting, payroll and human resource departments by performing the following duties. Bilingual skills E/S would be desirable.
Essential Duties and Responsibilities include the following:
Abide by Company Safety Program and Policies, while performing duties safely.
Compile and maintain accounting and benefits records for use in employee benefits administration.
Administers employee benefit programs in compliance with carrier contracts (e.g. enrolling new employees, explaining benefit options, organizing up to date benefit information, explaining benefit eligibility and payment issues, open enrollment, etc.) for the purpose of providing maximum coverage to employees.
Reconciles enrollment forms and billings to employee records (e.g. COBRA, disability, retirement, health, FMLA, etc.) for the purpose of ensuring accurate eligibility and payment information and complying with contract provisions.
Researches discrepancies between employee, payroll, benefit provider/s, and government agencies for the purpose of ensuring accuracy of records and eligible payments.
Determines any over - or under - payments of premiums and requests appropriate refunds or payments.
Audit premium statements and make appropriate adjustments.
Assists Payroll Coordinator as required for the purpose of ensuring an efficient and effective work environment. Assures confidentiality of all information relating to payroll and benefits.
Assists employees, beneficiaries and/or insurance providers for the purpose of verifying eligibility, conveying information and processing information/claims.
Facilitate benefit orientations and explain benefit enrollment process and forms. Prepare and set up meetings designed to help employees obtain information and understanding of company benefits and other related incentive programs.
Communicates with employees, and insurance carriers for the purpose of distributing information, meeting deadlines and providing benefit expertise.
Coordinates activities (e.g. open enrollment materials/communications, etc.) for the purpose of providing updated information.
Distributes documents (e.g. open enrollment packets, new/change forms, fringe benefit packages, flyers, COBRA, FMLA and retirement forms, etc.) for the purpose of providing information.
Maintains a wide variety of benefit information (e.g. files, employee records, etc.) for the purpose of providing up-to-date reference and audit trail.
Processes a variety of information (e.g. COBRA, FMLA and retirement benefits, eligibility, enrollments, etc.) for the purpose of documenting and disseminating information to appropriate parties. Recognize the HIPAA regulations and how they impact on the various programs and processes.
Provides support input to manager for the purpose of recommending modifications and ensuring compliance for benefits programs.
Assists with other HR functions as necessary.
Update, enter and retrieve data from automated payroll systems as needed.
May assist with payroll, receptionist desk phone backup or mail support activities as necessary. Other duties may be assigned.
Education and/or Experience:
Associates degree and one to two years’ experience working with group employee benefits accounting, or similar programs involving benefits; or equivalent combination of education and experience. A Bachelor’s degree is helpful but not necessary. Previous experience dealing with HIPAA regulations is helpful. Must have effective interpersonal skills. Must be self-motivated and directed. Must understand the need to work in a team-oriented, collaborative, and confidential work environment focusing on accuracy and timeliness. Bilingual skills helpful. Previous payroll experience helpful but not necessary.
Would prefer bilingual skills—Spanish/English. Ability to read and interpret documents such as technical manuals, procedural documentation and maintenance instructions. Ability to write routine reports and correspondence. Ability to speak effectively before small groups of employees of organization. Strong written and oral communication skills. Must be able to present ideas in user friendly language.
Solid understanding of business/accounting math skills required. Must be able to work with numbers and dates to complete reports. Identify and correct errors in a variety of mathematical computations.
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several variables. Must have an aptitude for detail.
Must have working experience of Microsoft Windows software. Lawson software experience helpful. Previous benefits/human resource accounting software a plus.
Licenses or other Certifications:
Must have a valid NE driver’s license with a good driving record to meet the company insurability program. Benefit certification is helpful.
Other Skills and Abilities:
This is a confidential employee. Must have good attention to detail, with excellent analytical and problem solving skills. Must be able to multi task and do complete staff work on assignments. Must have good communication skills and understand operating in a confidential, supportive work environment. Must focus on providing quality services while demonstrating a high degree of professionalism. Must have a sense of urgency to resolve issues according to sound prioritization skills. Must be able to demonstrate resourcefulness and good customer service skills. Must be flexible and able to prioritize and juggle multiple issues simultaneously while meeting strict deadlines.
Must be able to arrange work schedule to accommodate employee meeting that could be early in the day or later in the day. Must be able to operate office equipment that support the payroll process—10 key adding machine, computer, typewriter, fax and envelop stuffer.
While performing the duties of this job, the employee is frequently required to stoop, kneel, crouch, or crawl. The employee may be required to sit for extended periods of time. The employee is occasionally required to stand; walk; use hands and fingers to handle, or feel; reach with hands and arms and talk or hear. The employee must frequently lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, color vision, peripheral vision, depth perception and ability to adjust focus.
While performing the duties of this Job, the employee is occasionally exposed to moving mechanical parts. The noise level in the work environment is usually moderate. Due to the nature of the business, must be able to respond to diverse work environments and locations. Position to be stationed at the Corporate offices at 1815 Y Street, Lincoln, NE location. Position does require travel requirements as needed to the field locations to provide benefit meetings and technical assistance to the users. This is a non-smoking campus.
Condition of Employment:
Candidate is required to meet the above qualifications, task frequency and PPE requirements. Approval of pre-employment reference & background checks, and post offer drug/alcohol testing with back screens (if required) are required as conditions of employment. This also applies to all transfers, fit-for-duty and return to work programs.
Due to the nature of the business, must be able to respond to diverse work environments and locations. Position will be subject to a background check. Position to be stationed at the Corporate offices at 1815 Y Street, Lincoln, NE location.
|Date Posted||August 9, 2017|
|Date Closes||September 8, 2017|
|Address||1815 Y Street|
|Located In||Lincoln, NE|
|Work At||Corp office in Lincoln, NE|
|Department||Benefits & Payroll / Administration|
|Function||Employee Benefit Accounting Programs|
|Job Type||Full-time Employee|
|Compensation||Hourly Wage, $15.00 - $20.00, Based on Experience|
|Experience Level||Intermediate (3-7 yrs. experience)|
|Hours||40 hours per week; Business Hours, some flexibility required based on business need|
|Desired Secondary Language Skill||Spanish|
|SOC Category||43-9041.02 Insurance Policy Processing Clerks|
|Name||Lin Blodgett, HR or Janeen Focht, Benefits & Payroll Manager|
|Address||1815 Y Street|
|City, State and Zip||Lincoln, NE 68501|
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