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Executive Assistant

Advisor Group Atlanta, GA
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Administrative Support Opportunity in Financial Services

Executive Assistant

Location:         2300 Windy Ridge Parkway, Suite 750, Atlanta, GA 30339

5155 Peachtree Parkway, Suite 3220, Norcross, GA 30092

                       

Type:  Full-time

Summary:

We are seeking an Executive Administrative Assistant to be responsible for the day-to-day comprehensive administrative support in a fast paced, entrepreneurial environment.  The Executive Assistant must be effective in planning, prioritizing, and executing tasks in a timely manner. They must also exhibit skills in building & maintaining strong relationships both internally & externally.

The Executive Assistant's responsibilities include but are not limited to managing calendars, working on deck presentations, and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members. The ideal candidate is both approachable & respectful, comfortable with new technology, virtual meeting platforms and scheduling systems. Considering the culture of ownership and accountability, this person should be comfortable taking the initiative when faced with administrative decisions.                                                                          

                      

Responsibilities:

  • Extensive calendar management, travel planning, call and webinar logistics

  • Expense reporting and management

  • Event, meeting and interview planning, execution & oversight

  • Project and special assignment work

  • Process support within systems and tools

  • Presentation and document creation, version management

  • All other duties as assigned

This individual must possess excellent interpersonal, communication, and client/leader management skills while displaying the highest degree of integrity and confidentiality. The successful candidate will be detail oriented, organized, creative, proactive, and understand the urgency and confidential nature of the position. Our Executive Assistant thrives in dynamic and fast-paced environments, works well under pressure, and has a passion for administrative support work.

Education Requirements:

  • Bachelor's degree preferred, high school diploma (or equivalent) in combination with significant experience will be considered in lieu of degree.  Minimum of high school diploma or equivalent is required.

Basic Requirements:

  • Minimum of 5 years' experience at executive administrative assistant level

  • Skills, knowledge, and applications related to scheduling, travel, presentations, team meetings, communications, and calendar management

  • Advanced proficiency with Microsoft Office (specifically Outlook, PowerPoint, Word & Excel); travel systems (i.e., Concur) and expense management and reimbursements

  • Good judgment and initiative

  • Strong agility and adaptability to meet the needs of a dynamic and changing organization

  • Organizational awareness with the ability to identify and understand key stakeholders and needs in the organization

Preferred Requirements:

  • Proficiency in Workday, Concur a plus

  • Financial Services industry experience preferred

Date Posted December 2, 2022
Date Closes January 1, 2023
Requisition R0003257
Address 2300 Windy Ridge Pkwy #750
Located In Atlanta, GA
Work At Atlanta
SOC Category 00-0000.00
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