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Hedge Fund Administrator I

NorthStar Financial Services Group, LLC Hauppauge, NY

Job Description



% of time performed


·         Maintains books and records for alternative investment funds including valuations and calculation of incentive and management fees, processing trades, reconciling cash and assets, verifying prices on securities, booking expense entries, producing a fund valuation, allocating profit and loss to investors, calculating management and incentive fees, and producing investor statements

·         Interfaces with portfolio managers and investment professionals regarding investments in underlying funds and fund of fund vehicles

·         Ensures periodic fund NAV, investor reporting and financial reporting deliverable deadlines are met.

·         Executes, monitors and adjusts fund expense budgets and advisor reimbursements/waivers

·         Calculates monthly management fees for each fund and distributes fee authorization to appropriate party

·         Prepares, validates and/or assists in preparation of client accounts, reporting, financial statements, financial audit reporting and/or specific client reporting, including, but not limited to accruals, monthly, quarterly, and/ or annual financials packages for fund, portfolio company level and investor reporting as per administration & service level agreements

·         Analyzes, researches, and ensures appropriate reconciliations surrounding investment activity /data i.e. bank accounts, expenses, income, gains, withholding, etc. are completed accurately and timely

·         Ensures data integrity is maintained in accounting system for all investment positions and portfolio



·         Prepares monthly, quarterly and annual client financial statements

·         Performs periodic internal reporting to other groups (e.g. investor relations, regulatory reporting, fund metrics, AUM, fee revenue, investor data)

·         Ensures all financial reporting/information to clients/investors is reviewed and validated for accuracy prior to dissemination



·         Interacts with outside auditors and tax advisors in completion of year-end audits and tax returns

·         Prepares and reconciles year end reports to year end trial balance


May perform other duties as required and assigned.




  • Occasional contact with outside auditors and accountants regarding fulfilling requests or reporting on fund-related information
  • Daily contact with Fund Administration team regarding fund financial statements, reports, compliance, etc.
  • Regular contact with portfolio management team regarding trades, cash movements and valuations



  • Knowledge of financial reporting and performance systems
  • General knowledge and understanding of financial instruments including stocks, bonds, options and foreign securities and derivatives
  • Knowledge and understanding of various methods for the calculation of incentive and management fees
  • Knowledge of Hedge Fund and Private Equity Fund accounting
  • Ability to multi-task while maintaining careful attention to detail
  • Ability to work effectively both individually and within a team environment
  • Ability to work with a sense of urgency to meet deadlines and address competing priorities
  • Proficient skills with Microsoft Office software including Word, Excel, PowerPoint and Outlook
  • Proficient skills with Adobe Acrobat
  • Effective written, listening and verbal communication skills
  • Effective problem solving, analytical and organizational skills



  • Minimum of a Bachelors degree in Accounting, Finance or equivalent required



  • Fund accounting experience in a Hedge Fund, Hedge Fund Administration, Mutual Fund or other financial institution preferred
  • Prior experience working with Bloomberg and IDC preferred
  • Prior experience with futures, forwards, swaps, asset backed securities, options, fixed income and equities preferred

*Equivalent education and experience will be considered

Job Details

Date Posted July 13, 2018
Date Closes August 12, 2018
Requisition oTmZ7fw5
Located In Hauppauge, NY
Work At Fund Administration Hauppauge, New York
SOC Category 00-0000.00