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Real Estate Administrative Assistant

Durham Staffing Solutions Omaha, NE

Job Description

Primary Responsibilities:

  • Back-up phone calls
  • Prepare appropriate internal and external communications and distribute once reviewed and approved:
    • Internal, including team status report, acquisition statements, bill payment requests, memos
    • External, including initial congrats, home finding packets, home marketing assistance comments and packets, Contract of Sale package, and acquisition paperwork for transferees; listing and home marketing packets, cancellations, reductions, and referral letters for agents; monthly reports, bonus letters, and cost of living reports for clients; placement of orders to vendors
  • Review documentation received from transferees and vendors for proper execution and accurate data.
  • Arrange for correction of any errors or discrepancies.
  • Transferees, including contracts, deeds, affidavits and lien waivers being signed and notarized properly.
  • Vendors, including appraisals and B.M.A.s for discrepancies; home inspections for necessary repair work; pre-purchase appraisals for reasonableness and necessary inspections and billings for accuracy.
  • Place orders, follow-up and process payments for outsourced relocation services.
  • Household goods moves, temporary living, pre-purchase appraisals, mortgage counseling, spouse assistance, area orientations, rental assistance, appraisals, inspections, mortgage/tax/title/HOA for acquisition, etc.
  • Assist other teams as needed, including providing phone back-up to front desk as needed.
  • Maintain files in an orderly fashion.
  • Perform other duties as assigned.


  • Minimum of three years office experience and two years of college, or a minimum of five years office experience and a high school diploma. Preferred office experience would be in the fields of real estate (sales, appraisals, loan processing, title) or relocation (household goods moving or relocation company); however, any type of office experience is acceptable.
  • Experience with Microsoft Word and Outlook, as well as general database use.
  • Minimum typing speed of 50 wpm and ten-key by touch.
  • Strong written and oral communication skills.
  • Able to manage multiple priorities, meet deadlines and manage last minute requests.
  • Able to work with numbers quickly and accurately.
  • Willing and able to work in a fast-paced environment.
  • Dependable, flexible and reliable.


Job Details

Date Posted March 23, 2020
Date Closes April 22, 2020
Located In Omaha, NE
Function Provide support with various real estate transactions
Job Type Full-time Employee
Compensation Hourly Wage, $28,000.00 - $35,000.00, Based on Experience
Experience Level Intermediate (3-7 yrs. experience)
SOC Category 43-9199.00 Office and Administrative Support Workers, All Other
Zipcode 68137
Address 5830 S 142nd Street
City, State and Zip Omaha, NE 68137
Phone (402) 827-8003
FAX (402) 827-8006

This job requires the following skills

  • Administrative Assistant
  • Business - Communication
  • Business - Concepts
  • Customer Service
  • Editing and Proofreading
  • Microsoft - Excel
  • Microsoft - Outlook
  • Microsoft - Word
  • Loan Processing
  • Mergers and Acquisitions
  • Mortgage Loan Closing
  • Mortgage Servicing
  • Title Insurance Processing
  • Underwriting - Mortgage