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Office Administrator- Council Bluffs, IA

Childrens Square U.S.A. Council Bluffs, IA Hourly Wage, Varies

Job Description


  • Supports the Board of Directors, Board Committees, Foundation Board, and Friends of Children’s Square to include scheduling, assembling materials prior to board meetings, attend meetings and take minutes; transcribe minutes. 
  • Coordinates and tracks board engagement opportunities.
  • Completes projects and special assignments for the President/CEO and manages the calendar. 
  • Communicates with Board members, donors and others on behalf of the President/CEO as needed
  • Works closely with the President/CEO to keep him/her informed of commitments and responsibilities.
  • Coordinates the effective operation of the administrative offices to include training staff on processes and systems (i.e. mail procedures) and ensuring all necessary functions are appropriately staffed.
  • Plans and executes special events, meetings, and conferences for the President/CEO.
  • Prepares presentations and creates reports such as expense reports.
  • Supervise company fleet management and purchasing processes.
  • Maintains, tracks, and updates company records, legal documents, contracts, audit records, and various office documents. 


  • High level of professionalism and confidentiality
  • Able to work autonomously
  • Works well under pressure
  • Strong organization, interpersonal, and communication skills (written and verbal)
  • Excellent project management skills
  • Excellent time management and attention to detail
  • High level of proficiency with English for professional level communications
  • Able to write routine reports and correspondence
  • Knowledge of Micro Soft Office Suite including Word, Excel, and Power Point
  • Able to multi-task in a fast-paced environment
  • Able to successfully complete organization’s Defensive Driving course to be able to use company vehicles


  • Bachelor’s degree preferred; Associates required
  • 5-8 years executive level support experience


The work takes place in an indoor office setting equipped with a computer, desk, phone and other typical office equipment. Work also occurs in the community and travel to other sites may be required for meetings and trainings. Flexibility to work hours to support activities in a 24/7 organization.


The above declarations are not intended to be an all-inclusive list of the duties and responsibilities of the job described, nor are they intended to be such a listing of the skills and abilities required to do the job.  Rather, they are intended only to describe the general nature of the job. Children’s Square U.S.A. reserves the right to revise or change job duties as the need arises.  This job description does not constitute a written or implied contract of employment.

Company Description

Children’s Square U.S.A. is a private, not-for profit organization. Founded in 1882, Children’s Square U.S.A. has a rich history of caring for children from birth to 23 and their families, instilling hope and helping to restore lives.

Our mission: Building a bright future for children and families.

Our vision: To be a center of excellence empowering over 2,000 children daily to have a bright future through social and emotional wellness by December 31, 2031

Our employees are the heart of who we are. If you have an interest in truly making a difference in the life of a child, Children’s Square U.S.A. may just be what you are looking for. Our mission-focused programming impacts the lives of over 1000 children and their families each and every day. Be a part of team that cares and comes to work each day with the desire to build a better tomorrow for a child.

Children’s Square U.S.A. is always looking for talented, self-motivated individuals to join our team. If you think you are ready to be a part of an exciting team, then we encourage you to continue with this applicant friendly, online job application!

Children’s Square U.S.A. is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.


  • Health Insurance
  • Dental Insurance
  • Life Insurance
  • Voluntary Term Life Insurance
  • Short-term Disability Insurance
  • Long-term Disability Insurance
  • Cancer and Intensive Care Insurance
  • Paid Holidays
  • Paid Time Off (PTO)
  • New Child Leave
  • Unpaid Leave
  • Family and Medical Leave
  • Retirement Program
  • Tax Sheltered Annuity
  • Nursing Services on Campus
  • Employee Assistance Program


Instant Answers
providedProvided by company
Full-time Employee
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Date Posted August 27, 2023
Date Closes September 26, 2023
Start Date July 20, 2023
Located In Council Bluffs, IA
Department Lemen Visitor Center
Job Type Full-time Employee
Compensation Hourly Wage, Varies
Shift Custom
Mon: 8 am to 5 pm
Tue: 8 am to 5 pm
Wed: 8 am to 5 pm
Thu: 8 am to 5 pm
Fri: 8 am to 5 pm
Hours 40 hours per week
SOC Category 43-9199.00 Office and Administrative Support Workers, All Other
Zipcode 51503
Name Majory Jack

This job offers the following benefits

  • 403(b) Retirement Savings Plan
  • Pension Plan
  • Accidental Death and Dismemberment
  • Dental
  • Employee Assistance Program (EAP)
  • Life Insurance
  • Long-Term Disability
  • Maternity / Paternity / Family Leave
  • Medical
  • Prescription Drug Plan
  • Short-Term Disability
  • Vision
  • Voluntary Life Insurance
  • Casual Dress
  • Free Parking
  • Nursing Facilities
  • On-the-Job Training
  • Paid Holidays
  • Paid Vacations
  • Sick Leave
  • Achievement Awards
  • Merit Increases

This job requires the following skills

  • Administrative Assistant
  • Excellent Logic and Reasoning
  • Excellent Team Member
  • Customer Service / Troubleshooting
  • Excellent Communication

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