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Market Administrative Specialist- Cranberry Township, PA

AFLAC Harrisburg, PA
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Opportunity: Market Office Administrative Specialist- Cranberry Township, PA

 

Job Summary

 

Provides administrative functional support to the operational function of the Market Office; provides assistance to the team by supporting various events including state meetings, participating in philanthropic events, travel coordination and assisting guest during events

 

Principal Duties & Responsibilities

  • Prepares a variety of correspondence on own initiative from drafts or verbal instruction, such as memos, letters, articles, reports, proposals, charts, etc.; prepares and processes routine forms, documents, requisitions, purchase orders, transmittal forms, etc., following standard procedures, and responds to inquiries

     

     

  • Acts as Market Office contact receiving visitors, screens, and routes incoming telephone calls, places calls, receives visitors, arranges appointments and maintains a calendar; coordinates travel arrangements and meetings; prepares agendas and materials for presentations; takes and prepared meeting minutes; distributes incoming mail, faxes, and other communications

     

     

  • Maintains inventory levels of office supplies and initiates purchase orders as necessary; reconciles invoices and maintains current expense and balance records against budgeted dollars; provides administrative assistance to the management team by compiling data and developing the department's budget; submits travel and other expenses for payment or reimbursement

     

     

  • Maintains effective and accurate filing systems that provide a quick reference database of records, including but not limited to, staff personnel records, time sheets, statistical and financial reports that show the department's accomplishments, productivity levels, operating cost, etc.; releases information according to company policies and procedures; audits files at specific intervals to identify and purge outdated or unnecessary items, and ensures confidentiality of records

     

  • Performs other related duties as assigned

     

    Education & Experience Required

    • Minimum Required High School Diploma or equivalent
    • Minimum Required three years of administrative support experience

     

    Or an equivalent combination of education and experience

     

    Job Knowledge & Skills

  • Excellent oral, written, and interpersonal communications skills to interact effectively with internal and external customers

     

  • Microsoft Excel

  • Microsoft Word

  • Microsoft PowerPoint

  • Microsoft Outlook

     

    Competencies

    • Acting with Integrity 
    • Communicating Effectively 
    • Pursuing Self-Development
    • Serving Customers 
    • Supporting Change 
    • Supporting Organizational Goals
    • Working with Diverse Populations 
  • Date Posted December 2, 2022
    Date Closes January 1, 2023
    Requisition 871757300
    Located In Harrisburg, PA
    SOC Category 00-0000.00
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