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Executive Assistant II

AFLAC Atlanta, GA
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Job Description

Description

 

Spread Your Wings

 

We are the Duck. We inspire and are inspired, listen and respond, empower our people, give back to our community and, most importantly, celebrate every success along the way. We do it all The Aflac Way. 

 

Aflac, a Fortune 500 company, is an industry leader in voluntary insurance products that pay cash directly to policyholders and one of Americas best-known brands. Aflac has been recognized by Fortune magazine as one of the 100 Best Companies to Work For in America for 20 consecutive years, one of the Best Workplaces for Millennials in 2015 (the inaugural year of the award) and one of Americas Most Admired Companies for 18 years.

 

Our business is about being there for people in need. So, ask yourself: Are you the Duck? If so, there is a home ” and a flourishing career ” for you at Aflac.

 

The Company

Aflac

 

The Location

Atlanta, GA

 

The Division

Aflac Corporate Adventures

 

The Opportunity

Executive Assistant II

                                                                                                                                                                                                                                                                                                                      

Job Summary

Organizes flow of work by reviewing correspondence and determining the importance of such before distributing to executives or redirecting to the appropriate management team for feedback or response; answers questions and furnishes information to keep executive's time free of minor detail work

 

Principal Duties & Responsibilities

Prepares a variety of sensitive or routine correspondence on own initiative from drafts or verbal instruction, such as memos, letters, articles, reports, proposals, charts, etc.; prepares and processes routine forms, documents, requisitions, purchase orders, transmittal forms, etc., following standard procedures and responds to inquiries

 

Serves as a liaison between executives, managers, and visitors as required; reviews requests, schedules appointments, and resolves problems requiring in-depth knowledge of company policies and procedures and projects in progress; receives, screens, and routes incoming telephone calls, places calls, receives visitors, arranges appointments, and maintains the executive calendar; coordinates travel arrangements and schedules meetings, prepares agendas and materials for presentations, and takes and prepares meeting minutes

 

Maintains inventory levels of office supplies and initiates purchase orders as necessary; reconciles invoices and maintains current expense and balance records against budgeted dollars; provides administrative assistance to the management team by compiling data for and developing the department's budget; submits travel and other expenses for payment or reimbursement

 

Maintains effective and accurate filing systems that provide a quick reference database of records, including but not limited to, staff personnel records, time sheets, statistical and financial reports that show the department's accomplishments, productivity levels, operating cost, etc.; releases information according to company policies and procedures; audits files at specific intervals to identify and purge outdated or unnecessary items, and ensures confidentiality of records

 

Provides administrative support related to the operational functions of the department, and assists with the training and development of subordinate secretaries and other administrative staff

 

Performs other duties as required

Job Details

Date Posted July 13, 2019
Date Closes August 12, 2019
Requisition 50955154
Located In Atlanta, GA
SOC Category 00-0000.00
Location