Omaha Children’s Museum is a non-profit organization with an annual budget of $5.2 million, 75 employees, and serves over 350,000 people annually. The HR Manager is responsible for managing all Human Resource functions at Omaha Children’s Museum.
The Museum is seeking a skilled, resourseful, practical, and supportive human resources professional to become its Human Resources Manager. Reporting to the Chief Financial Officer, the HR Manager is critical in supporting the Museum’s mission, values, and culture while also ensuring a cohesive approach and process for addressing employee relations matters in order to act as a trusted advisor to managers on HR related issues.
The HR Manager should have substantial experience in managing human resources, payroll, and benefits, ideally for museums or other cultural organizations. They will possess excellent speaking and writing skills and be able to communicate successfully and persuasively within the organization and with outside contacts, consultants, and legal counsel, when necessary. The successful candidate will be highly organized, diplomatic, possess sound judgment as well as honed interpersonal skills, and maintain a sense of humor under stress. The HR Manager will also be very familiar with HR technology and systems.
- 85% Responsible for all HR functions including payroll, compensation and benefits, talent acquisition and retention, training and development, employee relations, performance management, policy development and implementation, HR data management, and regulatory compliance.
- Participate in recruitment efforts of new employees.
- Post job ads, organize resumes and job applications, schedule job interviews, and assist in interview process.
- Assist various department heads with revising job descriptions as necessary.
- Collect employment and tax information.
- Ensure background and reference checks are completed.
- Prepare new employee files and set-up new employees in museum systems.
- Orient new employees to the organization through efficient and effective onboarding.
- Conduct benefit enrollment process and oversee the completion of compensation and benefit documentation.
- Serve as a point person for all new employee questions.
- Process payroll and ensure accuracy of time clock processing.
- Answer payroll questions and facilitate resolutions to any payroll errors.
- Participate in benefits tasks, such as claim resolutions, reconciling benefits statements, and approving invoices for payment.
- Serve as a point of contact with benefit vendors/administrators.
- Maintain current HR files and databases.
- Update and maintain employee benefits, employment status, and similar records.
- Maintain records related to grievances, performance reviews, and disciplinary actions.
- Complete termination paperwork and exit interviews.
- Assist in developing and implementing diversity and inclusion programs as well as creating and delivering internal training programs (soft skills, management development, etc.)
- Review, update and identify gaps in current administrative and HR policies and procedures.
- Develop and maintain superior workplace culture that emphasizes quality, continuous improvement, and high performance.
- Provide excellent customer service to museum employees and answer employee questions.
- 10% Assist with month end and other ongoing financial tasks as needed.
- Reconcile bank accounts monthly and ensure that all entries are entered accurately.
- Work closely with CFO to generate appropriate payroll, insurance, and other financial reports as needed.
- Ensure that all monthly deadlines are met that affect financial systems accuracy.
- 5% Willingly fulfill ad hoc requests by the Chief Financial Officer and Executive Director on a timely basis with a positive attitude.
- Bachelor’s degree required, preferably in Human Resources or Business Administration.
- Minimum 2-5 years’ experience in Human Resources and payroll administration, with museum or non-profit background highly preferred.
- Prior experience with ADP highly preferred.
- Basic understanding of accounting procedures.
- Professional HR Certification preferred.
- Keen understanding of employment laws and regulatory systems and requirements.
- Effective and persuasive communication and presentation skills, both written and verbal, to groups both large and small, with ability to appreciate various viewpoints.
- Strong professional judgment and ability to maintain confidentiality and build trust among staff at all levels.
- Proficiency in Microsoft Office Suite.
- Must meet requirements of employment background check.
- Be adept at problem-solving, including being able to identify issues and resolve them in a timely manner.
- Ability to work with a variety of populations within the organization.
- Possess strong interpersonal skills.
- Ability to maintain strict confidentiality.
- Effectively read and interpret information, present data in a resourceful manner, and skillfully gather and analyze information.
- Able to follow instructions, respond to management direction, and improve performance through management feedback.
- Excellent organizational and time management skills.
- Exceptional written, presentation, and verbal communication skills.
- Able to multi-task and create an organized production schedule that incorporates time for both scheduled and unscheduled projects.
- Pro-active, team player.
- Strong problem solving skills and conflict resolution.
*In order to be considered for this position, please submit a cover letter and resume*