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Executive Assistant

First Data Jersey City, NJ

Job Description



Executive Assistant

Jersey City NJ


First Data is a global leader in commerce-enabling technology solutions, serving more than six million business locations and 4,000 financial institutions in 118 countries around the world. Our 23,000 owner-associates are dedicated to helping companies, from start-ups to the world's largest corporations, conduct commerce every day by securing and processing more than 2,300 transactions per second and $1.9 trillion per year. First Data is committed to staying at the forefront of our industry, and we are innovating a wide range of next-generation commerce technology solutions to help our clients better detect fraud, gain insights into consumer spending patterns and build customer loyalty. There are many exciting opportunities for talented individuals who would like to join our team and play a meaningful role in helping us shape the future of global commerce.

Provides administrative support to Head of Product Specialty Solutions Sales. Performs advanced, diversified and confidential secretarial and administrative duties, i.e. prepare correspondence/reports, screen calls, maintain appointment calendars, set up meetings and travel itineraries, arrange conference calls, etc.

Job Responsibilities

  • Provides support to Head of Product Specialty Solutions Sales, organize and expedites flow of work through executives office
  • Oversee heavy calendar management, requiring interaction with both internal and external executives and assistants to coordinate a variety of complex executive meetings
  • Manage meeting preparations including logistics, audio/visual, catering, etc.
  • Responsible for scheduling frequent and complex travel arrangements
  • Manage expense reports and other administrative duties
  • Responsible for event planning
  • Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner
  • Maintain confidentiality with the utmost professionalism
  • Exercise independent judgment to make administrative decisions and take action in the executives absence

Scope of Job

Work requires use of initiative and independent judgment with frequent access to confidential and highly complex information.


Knowledgeable of organizational procedures and corporate policy, and is often called upon to interpret and communicate senior managements intent to other managers. May be accountable to manage/reduce resources and office expenses. Works under minimal supervision.


Job Requirements

  • 6+ years of broad administrative experience supporting a senior executive required
  • Assertive, positive demeanor. Resourceful, independent contributor
  • Strong interpersonal skills to interact with all levels of personnel, developing relationships proactively
  • Approaches work with a sense of urgency, efficient and organized with attention to detail and accuracy
  • Excellent Microsoft Office skills (Outlook, Word, Powerpoint, Excel)
  • Excellent written and verbal skills
  • Ability to handle multiple tasks and changing priorities while maintaining high degree of accuracy


  • Working with Microsoft Office
  • Office Administration
  • Word Processing Software
  • Spreadsheet Software
  • Calendaring
  • HR: Policies, Stnds & Proceds
  • Confidential Investigations

First Data is an Affirmative Action Equal Opportunity Employer (Minorities/Females/Vets/Disabled/LGBT)
First Data provides equal opportunities to all employees and applicants for employment without regard to sex, race, color, religion, marital status, national origin, age, genetic information, sexual orientation, gender (including gender identity/expression), disability, veteran status and military status, pregnancy or pregnancy-related medical conditions, or any other factor that may be protected by law.


Job Details

Date Posted March 22, 2018
Date Closes April 25, 2018
Requisition 2230640
Located In Jersey city, NJ
SOC Category 00-0000.00