Legal Support Assistant

Our client is seeking a Legal Support Assistant to join their team. The Legal Support Assistant is responsible for providing backup administrative and clerical support to litigation and transactional secretaries as necessary. The Legal Support Assistant must demonstrate excellent communication, grammatical, proofreading and organizational skills.

Job Duties

• Organizing and sorting new file documents up to 500 pages
• Perform back up transcription tasks when needed
• Sending request for medical records
• Tracking the receipt of medical records
• Scanning medical records, filing into matter medical file and forward to attorney
• Answer all incoming phone calls and greet all guests
• Keeping supplies ordered/inventoried
• Prepare coffee service for meetings
• Cleaning up conference rooms after meetings
• Maintain cleanliness/restock items in kitchenette area
• Sort and deliver mail
• Run miscellaneous errands
• Filing attorney emails into the matter correspondence file
• Watch general fax inbox and distribute faxes to proper recipient
• Create social media posts
• Create monthly birthday posts
• Set up conference room for inter-office events
• Coordinate all equipment maintenance requests

Skills and Qualifications

• Two to three years’ experience with working in a law firm environment.
• Technology Skills – proficient in Office 365 products, including but not limited to SharePoint, Teams, and Outlook; Zoom conference calls and Adobe software. Typing speed of at least 50 wpm with a high rate of accuracy.
• Ethics – ability to keep client and firm information confidential at all times; understands and implements general rules of ethical behavior applicable to legal personnel.
• Effective Communication (Written and Verbal) – ability to communicate clearly and coherently, interpreting information and adapting communication to suite particular situations and audience needs.  Demonstrates excellent communication, grammatical and proofreading skills.
• Interpersonal Skills – demonstrates effective teamwork and communication with team members, actively participates in team meetings, prioritizes assignments and work needs, and works well under occasional periods of pressure and short deadlines.
• Diligence – ability to monitor, proofread, and takes ownership of work product for accuracy.  Ability to apply organizing strategies to ensure projects are appropriately prioritized and resources are used effectively and efficiently and to take direction from mentors.