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Residential Corporate Assistant

NP Dodge Company Omaha, NE
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Job Objective

The Residential Corporate Assistant provides administrative support to the Residential Executive Team.

Primary Responsibilities:

  • Fields incoming calls and correspondence from sales associates and clients and responds to inquiries when appropriate
  • Composes correspondence, reports and other documents for the Residential Executive team
  • Maintains various files as requested by the Residential Executive Team
  • Work with Director of Agent Education & Training on coordination of all educational activities and tracking 
  • Provide assistance to e-Leads team as needed
  • Assists with management of the Residential Executive teams’ calendars and schedules appointments and keeps the appropriate staff advised of pertinent activity
  • Prepares expense reports
  • Provides assistance with meetings and conferences including facility and catering arrangements in addition to issuing invitations, coordinating speakers and monitoring event budget
  • Event Preparation- Request venue and vendor bids, menus, pricing, etc. and create spreadsheet of findings. Cut event marketing pieces such as drink tickets, table tent inserts, etc.
  • Mail merge and print labels
  • Maintain NP Dodge Virtual Open House YouTube Channel- Update video settings upon Pending and Sold status changes, and Review YouTube comments
  • Ordering of Office Supply and “Swag”
  • Help Create and order event posters and flyers
  • Invoice Review- Responsibly for passing all reoccurring invoicing to Accounting. Knowledge or willingness to learn the follow: Acuity, Adobe, Apple, Bombbomb, DEX, Google, HIBU, etc.
  • Agent and Employee Onboard/Offboard
  • Service Network- Vendor review, appointment setting and vendor onboarding
  • Other Duties

 Job Qualifications:

  • Minimum of three years office experience and two years of college, or a minimum of five years office experience and a high school diploma
  • Proficiency with Microsoft Word, Excel and PowerPoint
  • Minimum typing speed of 50 wpm and ten-key by touch
  • Excellent writing skills
  • Strong communication and coordination abilities
  • Able to manage multiple priorities, meet deadlines and manage last minute requests
  • Willing and able to work in a fast-paced environment
  • Discreet professional
  • Reliable and flexible
Instant Answers
providedProvided by company
Part-time Employee
Date Posted December 2, 2022
Date Closes January 1, 2023
Located In Omaha, NE
Job Type Part-time Employee
Shift Custom
SOC Category 43-6011.00 Executive Secretaries / Administrative Assistants
Zipcode 68114
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